HomeMy WebLinkAboutMinutes_CVB_05.14.2010Convention and Visitors Bureau Board
Meeting Minutes — May 14, 2010
Parks and Recreation Administration Building
Present: Stephanie Blanck, Ty Gipson, Tina Owen, Georgene Richaud, Bob Villarreal, Cari Miller
Absent: Randy Lesseps and Taunya Vessels
CaII to Order: Ty Gipson called the meeting to order at 8:35 AM.
Minutes and Board Action: Minutes from April 12, 2010 meeting were reviewed, no changes
made. Bob Villarreal moved to accept the minutes as written, Tina Owen seconded, accepted
by unanimous vote.
Old Business:
• Report regarding City owned Conference centers: Georgene Richaud went to New
Braunfels to tour the facility downtown there. Others had a hard time finding city
owned centers in a city comparable to Georgetown. This item will be placed again on
the June agenda. The CVB Board will tour the old library — Cari Miller will send a time
and date to everyone.
• Report on list of conference rooms at the Chamber and Library — Georgene Richaud had
met with Suzette Davidson at the library. She will put together a list of who is renting
the rooms and who they are turning down. At this time they might not have information
regarding "purpose" of the rental. Ty Gipson met with Allison McKee of the Chamber
who indicated weddings were the biggest rental at this time. She indicated they could
double the bookings, but the Chamber Board does not want to "rush" anyone for set up.
Ceremony, or clean up. Other rentals to a much smaller extent include construction
firms and state organizations that need the meeting space. The cost is about $500 for a
meeting and it staggers up for a wedding, depending on the size and time needed. This
item will return to the agenda for June.
• Exemplary Service Certificates — After much discussion it was decided that the CVB
Board needs to come up with an Action Plan: slogan, criteria, what are we going to give
the nominee, how will they be recognized, how it will be carried out, etc. This will
return to June agenda, possibly form a subcommittee.
New Business/Action Items:
Presentations: None
Grant Applications: Mickie Ross, representing the Williamson County Museum, was
present to answer questions regarding the HOT grant request for Up the Chisholm Trail
Event in September. The event will expand the children's events, add a children's cook -
off, and expand the Western Art display. There will be opportunities for area non -profits
to display their literature. The website is already up and running and the Museum is
already getting calls about the event. PSA opportunities were discussed. Georgene
Richaud moved that the full grant request be funded by HOT, Bob Villarreal seconded,
approved unanimously.
Tourism Coordinator Report:
Cari Miller distributed and the CVB Board discussed her April 2010 report. They are
currently looking for a headliner for next year's Poppy Fest.
Discussion Items:
No new discussions items
Meeting Adjourned: Ty Gipson moved the meeting be adjourned at 9:46 AM; Tina Owen
seconded and approved unanimously. Next Meeting will be held: June 11, 2010 at 8:30 AM
Approved and attested to by:
Ty Gipson, d Chair
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Stephanie Blanck, S retory
Date
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