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Convention and Visitors Bureau Board
Meeting Minutes —July 9, 2010
Parks and Recreation Administration Building
Present: Stephanie Blanck, Ty Gipson, Cari Miller, Tina Owen, Randy Lesseps, Georgene
Richaud, Taunya Vessels (arrived at 9:20 am)
Absent: Bob Villarreal
CaII to Order: Ty Gipson called the meeting to order at 8:32 AM.
Minutes and Board Action: Minutes from May 14, 2010 meeting were reviewed, no changes
made. Georgene Richaud moved to accept the minutes as written, Tina Owen seconded,
accepted by unanimous vote.
Old Business/Action Items:
• Report regarding City owned Conference centers: No new information since May
meeting.
• Report on list of conference rooms at the Chamber and Library —
o Ty G. met with Allison McKee at the Chamber and she is putting together a
formal report. The bulk of contracts for room rental appear to be weddings on
the weekends. During the week, out of area businesses rent the rooms for
training and meetings. The town Square is a big draw. Ty will bring a written
report to the August meeting.
o Georgene R. referred to the written library report. The meeting spaces are
constantly booked, but not always for a fee.
c� Randy L. will contact the officials at Sun City and provide a written report at the
August meeting.
• Exemplary Service Certificates — No new information — discussion only. Tina O., Taunya
V. and Ty G. will meet as a subcommittee to discuss the purpose, slogan, criteria,
recognition procedures, etc. They will report back to the full committee in August.
New Business:
• Joint Meeting of Multiple Boards, June 24, 2010 {minutes were distributed): Discussion.
Consensus from all who attended is that it was a good first step but there needs to be
additional meetings. Georgetown is still very fragmented as opposed to Round Rock
which has one tag, one unified mission. Cari Miller will get together with the chairs again
and discuss the possibility of one common vision/problem statement.
▪ Advertising, Media Exposure: Discussion — What can CVB do to promote Georgetown?
This is very complex since each subgroup in Georgetown has a different vision. What
makes Georgetown a destination location for business meetings, vacations, etc?
Everyone was encouraged to look at the Fredericksburg, Tx. Website. CVB feels it is in
our best interest to hire a company who can assist with defining the identity of
Georgetown — slogan and marketing. Cari Miller will meet with the other chairs and
discuss a joint initiative and possible joint funding for it. She will report back at the
August meeting. By the end of December, there should be a short list of goals we are
working toward.
Presentations: None
Grant Applications: None
Tourism Coordinator Report:
Cari Miller distributed and the CVB Board discussed her June 2010 written report
(attached). She has scheduled an hotelier luncheon in late July and has invited members of the
Board to attend. The purpose is to explain to the Hotel Owners/Managers what the CVB does
and get their input in how they think the monies should be spent. She is hoping they will assist
then in data accumulation such as where the clients are coming from, purpose of the visit, etc.
Discussion Items:
❖ There are some conflicts with the time of day the CVB is meeting. Everyone is to
come to the August meeting with day of the week/time of day suggestions. A
decision will be made at that time.
•:* Cari Miller has a conflict with the date of the next meeting. It was agreed upon
by all to move the August meeting to August 20, 2010 at 8:30 AM.
Summary of Reports for Next Meeting:
1. Ty Gipson — room rental report from Chamber of Commerce
2. Randy Lesseps — room rental report from Sun City
3. Exemplary Service Certificates subcommittee report
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4. Cari Miller- outcome of meeting with other Chairs in regard to hiring outside firm and
common vision
5. Cari Miller- results of Hotelier meeting
6. All CVB — look at Fredericksburg and other websites to compare to Georgetown and
suggest improvements.
Meeting Adjourned: Ty Gipson moved the meeting be adjourned at 9:50 AM; Taunya Vessels
seconded and approved unanimously. Next Meeting will be held: August 20, 2010 at 8:30 AM
Approved and attested to by:.
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