HomeMy WebLinkAboutMinutes_CVB_08.20.2010Convention and Visitors Bureau Board
Meeting Minutes — August 20, 2010
Parks and Recreation Administration Building
Present: Stephanie Blanck, Ty Gipson, Randy Lesseps, Cari Miller, Tina Owen, Georgene
Richaud, Taunya Vessels, Bob Villarreal
CaII to Order by: Ty Gipson at 8:34 AM at the Parks and Recreation Administration Building
Minutes and Board Action: The minutes of the July 9, 2010 were reviewed. The corrected copy
had been sent to the members however the copy in the Board Packet omitted Randy Lesseps as
in attendance. Georgene R. moved and Taunya V. seconded the minutes be accepted with the
noted revision. Motion passed.
Old Business/Action Items:
• Discussion and possible action regarding board meeting time, day, and location:
The meetings will remain the second Friday of the month at 8:30 AM for now.
• Discussion and possible action regarding appointing two CVB Board members to a
sub -committee for meetings with Arts & Culture and Main Street board
representatives: Randy Lesseps and Georgene Richaud will serve on the
subcommittee which Charles Aguillon chairs.
• Report regarding Local Lodgers Group Meeting held July 28, 2010: Tina Owen
reported that 3 hotels were in attendance. The meeting was very positive and
collaborative. The next meeting will be September 29, 2010 at 3:00 PM at the new
Holiday Inn Express. All members of CVB are invited to attend. The Bed and
Breakfast businesses will be included in the notice for the next meeting. Mark
Thomas will be the guest speaker.
• Report regarding city owned conference centers in comparable sized cities: Georgene
R. will continue to research and will notify the CVB Board if there are sites we need
to visit on-line or in person. If comparable city owned conference centers are found,
the CVB office may need to do follow up questions by phone.
• Discussion and possible action on Exemplary Service Certificates: Taunya V. and Bob
V. shared the discussion their subcommittee had on the "Friendly Service —
Georgetown Style" Certificates. After much discussion, Cari M. will go through the
archives and see if she can find the service certificates and information the city once
used. Stephanie B. will develop a nomination form and send to CVB Board. All
members will use this form over the next month and bring any nominations they
have to the next meeting. At that time, revisions and discussion of the form can take
place.
• Discussion and possible action regarding advertising and media exposure and dates
of upcoming events: Cart M. reviewed her Director report. After some discussion, it
was recommended that a Volunteer from the Visitor's Center attend the next
meeting. The CVB Board would like to hear from them as to feedback about who
come into the Center and why, as well as ask them direct questions to get a better
feel for who is coming to Georgetown.
o Email blasts on Monday's regarding events at hotels, restaurants on a
weekly basis. The DGA and City already have e-mail alerts, possibly
coordinate with the other departments and consolidate into one
email alert.
o Website Discussion: The Visitor's website is too busy and
overwhelming. CVB will go out for bids to hire an Ad Agency to help
develop a marketing campaign as well as what the Visitor's Guide will
look like.
o An APP for the iPhone is being developed
New Business:
• Pep Rallies on the Square: Discussion pertaining to that Home Town feel and
bringing the Pep Rallies back to the Square at least a few times per year. This would
increase foot traffic downtown as well as instill a sense of community.
Summary of Reports for Next Meeting:
1. Ty Gipson — room rental report from Chamber of Commerce (Carry over July 9, 2010)
2. Randy Lesseps — room rental report from Sun City (Carry over July 9, 2010)
3, Bring nominations for Exemplary Service for discussion
4. Cari Miller- outcome of meeting with other Chairs in regard to hiring outside firm and
common vision (Carry over July 9, 2010)
5. Georgene R. and Randy L. will report on the Subcommittee (Arts/Main Street)
Adjournment: Bob Villarreal moved to adjourn the meeting at 10:00 AM, Taunya Vessels
seconded the motion, motion passed. The next meeting will be held September 10, 2010 at
8:30 AM at the Visitor's Center on the Square
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Approved and attested to by:
Ty Gipson, Board Chair Date
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Stephanie Blanck, Secretary Date
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