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Convention and Visitors Bureau Board
Meeting Minutes —October 15, 2010
Convention and Visitors Bureau Office
Present: Stephanie Blanck, Ty Gipson, Cari Miller, Tina Owen, Georgene Richaud, Taunya
Vessels, Bob Villarreal
Absent: Randy Lesseps
Guest: Eric Lashley - Georgetown Library
Welcome/Call to order by: Ty Gipson at 8:33 am.
Discussion and possible action: The minutes of the September 10, 2010 were reviewed. No
corrections were made. Taunya V. moved and Georgene R. seconded that the minutes be
accepted as written, approved by unanimous vote.
• Discussion and possible action regarding HOT grant application —Jack Frost Thanksgiving
Tournament, Milton Van Dusen: The grant application was handed out to the Board asking
for $2,000 for the basketball tournament. All Georgetown hotels will be used. After many
questions asked of Mr. Van Dusen and much discussion, Taunya V. moved and Bob V.
seconded that the grant be approved. Motion passed.
• Update from Arts & Culture Center Study Subcommittee — Eric Lashley:: Eric has been
participating on this subcommittee which has been focusing on the repurposing of the old
library into an art center. There are many other old buildings downtown to be considered
for many other functions if the downtown will become viable and vibrant. There are two
camps on the repurposing: revenue vs. quality of life. Recommendations center around 5
concepts: flexible space, renting studio space, meeting space, gallery space, and a children's
art academy/art classes for adults. All subgroups are advocating for their own unique needs
and interests as opposed to the greater good of the community. One common vision will be
needed in order to make any ideas come to fruition, a marketing study will assist with this.
Georgene R. will start attending these meetings. They are held on the 4th Tuesday of the
month at 4:30 PM at the Library.
• Report regarding city owned conference centers in comparable sized cities: Prior to the
building of the Convention Center in New Braunfels, a feasibility study was conducted.
Weddings and meetings keep the facility occupied most of the time. It is staffed by 8 city
employees.
• Discussion and possible action on Exemplary Service Certificates: Taunya V. presented the
Board with the wording and criteria for the recognition. Discussion. It was agreed that a
web -based nomination system be used, there will need to be a massive marketing
campaign to get the word out once it is launched, only those meeting the full criteria of
exemplary service will be given a pin certificate (to be determined), and there will be one
overall award given during Tourism Week. Nick Ramos will be asked to do a mock up of the
award.
• Report regarding Main Street, Arts & Culture and CVB Joint Subcommittee — Randy Lessups
& Georgene Richaud: There was a meeting last Wednesday and the discussion was centered
around the common threads to promote tourism. One common theme is needed. The next
meeting date and time has not been determined.
• Report regarding Local Lodgers Group Meeting held September 29, 2010—Tina Owen It was
held at the Holiday Inn Express, there were 4 hotel representatives as well as members of
this board. Mark Thomas was a guest speaker. November 17, 2010 will be the next meeting
which will be a lunch meeting. The location is yet to be determined.
• Discussion and possible action regarding advertising and media exposure and dates of
upcoming events:
o The signs on University will be fixed by TxDOT pointing the way to downtown.
o Cari +Tiller distributed her monthly review report.
o An RFQ was sent out for proposals to redo the website and the 2011 Visitor's Guide.
Cari asked for volunteers to assist in rating the proposals.
o Randy Morrow and Paul Brandenberg will be in attendance at the next CVB Board
meeting.
• Taunya V. moved and Bob V. seconded that the meeting by adjourned at 10:25 AM.
Approved.
Approved and attested to by:
Ty Gipson, Board Chair Date
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Stephanie Blanck, Secretary Date
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