HomeMy WebLinkAboutMinutes_CVB_12.10.2010EST.]848
7GTEXASEORGETOWN
Convention and Visitors Bureau Board
Meeting Minutes — December 10, 2010
Convention and Visitors Bureau Office
Present: Stephanie Blanck, Ty Gipson, Randy Lesseps, Cari Miller, Tina Owen, Georgene
Richaud
Absent: Taunya Vessels and Bob Villarreal
Guest: Steve Faught, Nick Ramos, Mickie Ross, and David Gaume
Welcome/Ca11 to order by: Ty Gipson at 8:39 am.
Discussion and possible action: The minutes of the November 12, 2010 were reviewed. No
corrections were made. Georgene R. moved and Randy L. seconded that the minutes be
accepted as written, approved by unanimous vote.
• Discussion and possible action regarding HOT grant application — David Gaume, GHS Soccer
Booster Club President: (see handout)
Mr. Gaume explained the tournament and its purpose. There is the possibility of 850
heads in beds for the boy's tournament and 700 for the girl's tournament — two adjacent
weekends in January. Each team will be occupying 8-10 rooms plus parents and families
that attend. It was asked that the Booster Club gather data in the future regarding
exactly how many rooms in Georgetown will be occupied, the hotels that will be used,
etc. Cari Miller scheduled a date with Mr. Gaume regarding this. Stephanie B. moved
and Georgene seconded that we grant the $2500 to the Soccer Booster Club.
• HOT Grant follow-up Report- Mickie Ross, Williamson Museum: Ms. Ross was discussing
the Up the Chisholm Trail event that was held last September. She brought copies of
articles, survey results, and copies of receipts. They had expected more Chuck wagons
than attended which threw off the budget. They are only asking for $1400 in
reimbursement. 40% of those surveyed indicated that they were from outside
Georgetown. The event will undergo some changes including moving to the 3rd week in
October, no longer have a cook -off, but will pay for the wagons to attend, and there will
be a name change.
• Update on the Visitor's Guide and Website Resign — Cari Miller: See handout
• Discussion and possible action regarding advertising and media exposure and dates of upcoming
events — Cari Miller: See handout
Nick Ramos showed the Board mockup logos for the Hospitality or Customer Service
awards. One design clearly stood out as a favorite, he will make the modifications, send
to Cari M. who will then email it to the Board for review. Everyone was again asked to
submit ideas for the actual name of the award.
Carl M. reviewed her duties and obligations over the past month (handout).
• Future Agenda items:
(1) The best way to:
(a) Gather grant requests
(b) Rubric for grading requests
(c) Criteria for grant submission, etc.
(2) Schedule a visit for the CVB to the Temple Event Center
• Adjournment:
Georgene R. moved that the meeting be adjourned at 10:35 AM, seconded by Randy L.,
approved.
The next meeting is tentatively scheduled for January 14, 2011 at the Visitor's Center at 8:30 AM.
Approved and attested to by:
Tyson,
Chair
StepYianie Blanek ec�e , Lary Date