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TEXASEST.1848
GEORGETOWN
Convention and Visitors Bureau Board
Meeting Minutes — January 14, 2011
Convention and Visitors Bureau Office
Present: Stephanie Blanck, Ty Gipson, Randy Lesseps, Cari Miller, Tina Owen, Georgene
Richaud, Taunya Vessels and Bob Villarreal
Absent: None
Guest: None
Welcome/Call to order by: Ty Gipson at 8:40 am.
Discussion and possible action:
• Minutes: December 19, 2010 Meeting - The minutes of the December 10, 2010 were
reviewed. No corrections were made. Georgene R. moved and Taunya V. seconded that
the minutes be accepted as written, approved by unanimous vote.
• Discussion and possible action regarding Exemplary Service Program — CVB Board
Cari Miller brought the updated logo for review, discussion; all members liked the logo
and discussed placing the Georgetown 'G' somewhere on it.
Several names for the award were discussed; all members gave Cari M. their top 2
choices. Cari will let the Board know the outcome.
• Discussion and possible action regarding CVB Board Bylaws — CVB Board:
A copy of the Bylaws was distributed to members for discussion. Several areas were
antiquated and in need of revision. After much discussion regarding the required
membership representation, it was agreed that Georgene R. will review that section of
the Bylaws and submit suggestions. All members are encouraged to read the Bylaws and
send Cari M. any suggestions. All changes must be approved by the City Council.
• Discussion and possible action regarding HOT Grant Application Form — CVB Board:
Discussion revolved around giving HOT grant money to already established events vs.
new events to Georgetown. It is recommended that the CVB move to awarding grants
only twice per year, possibly February and August. Those who already received grants
in the past year will be given notification of this change. Preference will be given to new
organizations and/or new events. Money will be put toward community awareness of
the HOT grant.
• Update on the Visitor's Guide and Website Resign — Cari Miller: See handout
Cari M. distributed copies of the new visitor's guide for discussion. They should be
ready by early February.
Discussion and possible action regarding advertising and media exposure and dates of upcoming
events — Cari Miller: Tabled
Future Agenda items:
(1) Schedule a visit for the CVB to the Temple Event Center (December 2010 minutes)
Adjournment:
Ty G. moved that the meeting be adjourned at 9:5O AM, seconded by Georgene R., approved.
The next meeting is scheduled for February 11, 2011 at the Visitor's Center at 8:30 AM.
Approved and attested to by:
Ty Gipson
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Stephanie Bland(
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