HomeMy WebLinkAboutMinutes_CVB_03.11.2011Convention and Visitors Bureau Board Meeting Minutes — March 11, 2011 Convention and Visitors Bureau Office Present: Stephanie Blanck, Nancy Benold, Ty Gipson, Cari Miller, Randy Lesseps, Georgene Richaud, T—s e+ , Bob Villarreal Absent: Tina Owen Guest: David Gaume - Georgetown Soccer Boosters, Laurie Brewer- Finance Director Welcome/Call to order bv: Ty Gipson at 8:32 am. Discussion and possible action: • The minutes of the January 14, 2011 were reviewed. No corrections were made. Georgene R. moved and Randy L. seconded that the minutes be accepted as written, approved by unanimous vote. • Board member Introductions: Welcome Nancy Benold back to the CVB Board. • Georgetown 2011/2012 budget process and priorities - Laurie Brewer, Assistant Finance Director: The 2010 Survey was distributed and reviewed. Ms. Brewer handed out a short questionnaire to help stimulate discussion of priorities for the CVB to submit to the council. The CVB must reach consensus by April 15th. This will be an agenda item at the next meeting. • HOT grant follow-up report — David Gaume, GHS Soccer Booster Club: Mr. Gaume provided a thorough update for the CVB. He thanked CiCi's pizza for the food donation for the officials hospitality. They spent $2271 of the money during the 2 weekends of the Governor's Cup. He provided a list of where all the money went and anticipated there were 900 people in attendance over the 2 weekends, not including players. There were 62 teams that played and 33 were from 'out of the area°. Some restaurants were easy to work with while others were very difficult. The Boys have won the district title and the Girl's are currently in 3rd. The State Tournament will be April 14-16 here in Georgetown which means up to 16 teams from out of town, 210 potential hotel rooms. The Soccer Boosters will submit another HOT grant application to cover hospitality assistance for UIL officials. • Nominations and election of board officers: * Stephanie B. moved that Georgene R. be elected as Vice Chair, Nancy B. seconded, approved by acclimation 1 * Bob V. moved that Stephanie B. be elected Secretary, Nancy B. seconded, approved by acclimation * Ty G. was appointed Chair by the City Council • Discussion regarding board meeting time, day, and location: It was agreed that the 2nd Friday at 8:30 AM would remain the standing meeting time. • Discussion and possible action on Heartfelt Service Award: Two fonts were reviewed and one approved for the logo. No other action will be taken until after Poppy Fest • Update on Visitor Guide and Website redesign: Next year possibly add a Sports Events page to the Guide. There is more coming to the website. • Discussion and possible action regarding advertising and media exposure and dates of upcoming events: It would be helpful to this board to have a better understanding of the numbers of persons who read the Sun, watch Channel 10, etc. This will be discussed further at the next meeting • Nancy B. moved and Bob V. seconded that the meeting be adjourned at 10:55 am, approved by vote_ Approved and attested to by: Ty '' son, Ford Chair Step L -3 (( Date ecretary Date 2