HomeMy WebLinkAboutMinutes_CVB_04.08.2011Convention and Visitors Bureau Board
Meeting Minutes April 8, 2011
Convention and Visitors Bureau Office
Present: Stephanie Blanck, Nancy Benold, Ty Gipson, Cari Miller, Randy Lesseps, Georgene
Richaud, Tina Owen, Bob Villarreal
Absent:
Guest: Milton Vandusen
Welcome/Call to order bv: Ty Gipson at 8:37 am.
Discussion and possible action:
• The minutes of the March 11, 2011 were reviewed: Correction — delete Taunya Vessels from
the minutes as having been in attendance. Georgene R. moved and Nancy B, seconded that
the minutes be accepted as written with the correction, approved by unanimous vote..
• Discussion and Follow -Up of the Jack Frost Basketball Tournament: Milton V. thanked
Minute Man Press and GTX Awards to sponsorships. He provided a new application for the
HOT grant regarding the Fury Basketball Spring and Summer Tournaments. This will be
tabled until next month,.
• Discussion and possible action regarding additional collateral to be used by HOT grant
recipients to ensure that their participants maximize the use of Georgetown facilities: It was
suggested by Georgene that one consistent electronic document be developed, one that
can be sent to all organizations that are having events in Georgetown, to promote the
hotels and restaurants in this area. This would be something that can be sent to the Event
Directors who would then send to the participants. It would need to be something that
would capture their attention. Further discussion tabled until next meeting.
• Discussion and possible action regarding the 11/12 budget input:
a) Increase the amount of HOT tax coming into the city by:
• Increased exposure of Georgetown by building a new Visitors Center on 1-35
• Promoting more work day events such as conferences, meetings, etc.
• Having a city owned conference center
b) Issues and Concerns:
• Increase gas prices will reduce the number of visitors
• HOT revenue will decrease due to economic issues and conditions
c) Promote the Heartfelt Hospitality Award:
• In order to increase customer service to out of town customers and our citizens
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d) Need money for marketing, advertising, exposure to out of town traveling guests
• Maintain current budget level in order to support future grants and level of services.
• Discussion and possible action regarding advertising and media exposure and dates of
upcoming events: Cari Miller's report.
• Bob V. moved and Nancy B. seconded that the meeting be adjourned at 9:56 am, approved
by vote.
Approved and attested to by:
Ty Gipson, Board Chair Date
Stephanie Blanck, Secretary Date
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