HomeMy WebLinkAboutMinutes_CVB_05.13.2011Convention and Visitors Bureau Board
Meeting Minutes May 13, 2011
Convention and Visitors Bureau Office
Present: Stephanie Blanck, Ty Gipson, Cari Miller, Randy Lesseps, Tina Owen, Bob Villarreal
Absent: Nancy Benold, Georgene Richaud
Guest: none
Welcome/Call to order bv: Ty Gipson at 8:37 am.
Discussion and possible action:
• The minutes of the April 8, 2011 were reviewed: Randy L. moved and Bob V. seconded that
the minutes be approved as written - passed
• Discussion and possible action regarding HOT grant application — Milton Van Dusen: The
Georgetown hotels are linked on the website yet there is no explicit request or guidance
that any of the Georgetown hotels to be used. It will be suggested for all future grant
requests that the expectation is the actual promotion and usage of local hotels. There must
be evidence of the usage as well as direct links to host hotels. Bob V. moved and Tina V.
seconded that the Fury Basketball program receive $2,000 with the conditions expressed
above. Passed.
• Discussion and possible action regarding additional collateral to be used by HOT grant
recipients to ensure that their participants maximize the use of Georgetown facilities: This
discussion is a continuation of last month's dialog. Having an email link to be used by all
requestors with photos unique to the kind of event being held is encouraged for the future.
• Discussion and possible action on Heartfelt Service Award: A sample Rack card and
nomination form was shown — discussion. Recommended that the date be deleted.
• Discussion and possible action regarding advertising and media exposure and dates of
upcoming events: Cari Miller's report was reviewed. It is estimated that 15,000 were in
attendance Saturday night for the music at Poppy Fest. Discussed changes to the Parade
date and food court area for 2012.
• Bob V. moved and Randy L. seconded that the meeting be adjourned at 9:41 AM. Passed.
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Approved and attested to by:
Ty ' so • . rd Chair Date
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Date
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