HomeMy WebLinkAboutMinutes_CVB_06.24.2011Convention and Visitors Bureau Board
Meeting Minutes June 24, 2011
Convention and Visitors Bureau Office
Present: Stephanie Blanck, Nancy Benold, Cari Miller, Georgene Richaud, Bob Villarreal
Absent: Ty Gipson, Randy Lesseps, Tina Owen
Guest: Eric Lashley - Library, Mickie Ross- Williamson Museum, David Gaume — Eagle Soccer
Boosters, Jeff Seiders - Eagle Soccer Boosters, Bridgett Chapman — Interim City Attorney
Welcome/Call to order bv: Georgene R. at 8:42 am.
Discussion and possible action:.
• Discussion and possible action regarding approval of the March 21 and May 13 minutes:
Nancy B. moved and Bob V. seconded that the minutes be approved as written, passed.
• Report from Arts and Culture Board concerning possible visual arts center — Eric Lashley,
Library Director: Eric distributed a handout to reinforce his talking points regarding using
the old Power and Light Building/Police Station as an Arts Center once the new Public Safety
Facility is built. The planning should begin right away and the Arts and Culture Board would
like the CVB to consider a letter of support. Ultimately, if successful, the new center would
put additional `heads in beds' for Georgetown. It will enhance the ability to bring in
festivals, art activities, etc. The CVB will make this an item for discussion at the July meeting.
• Approval of Convention & Visitor Bureau Board By -Laws — Bridgett Chapman, Interim City
Attorney: The City Manager had given Legal the charge of reviewing the By-laws with all the
city advisory boards. Ms. Chapman did a comprehensive review of the CVB By-laws with the
board and answered all questions. Bob V. moved and Stephanie B. seconded that the By-
laws be approved as written, passed.
• Discussion and possible action regarding 1-1.O. T grant application — Chisholm Trail Days
The name and dates of the old "Up the Chisholm Trail" have been changed as well as the
branding. Ms. Ross explained in detail all the improvement to the event, which will be held
in October, as well as all the new additions. The Chuck wagons will be back but there will be
a Cowboy Breakfast, BBQ Cook -off, 200 volunteers surveying the visitors to the event, as
well as collaboration with other organizations. Go Texan has partnered with the event and
will help advertise in and out of Williamson County. Ms. Ross showed the new `logo' for the
event. The money will be used for Rack Cards and Posters around the county and state.
Nancy B. moved and Bob V. seconded that the $1570.00 HOT grant application be
approved, passed.
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• HOT grant follow-up report — David Gaume, GHS Soccer Booster Club: Mr. Gaume and Mr.
Seiders provided the CVB with a thorough review of the State Soccer Tournament and
hotels occupied. UIL, which had always done the hotel blocking for the officials and teams
and the tournament had previously been in Round Rock, have only Round Rock hotels on
their website links. The tournament officials all stayed in Georgetown with 13 rooms at La
Quinta used and 30 rooms at Comfort Suites. 11 Round Rock hotels were used. Cari M. will
contact Phyllis Broz, the UIL event coordinator, and TASCO (Soccer Coaches Association)
and discuss links to Georgetown hotels if the state soccer tournament returns to
Georgetown. The restaurants used for the tournament included: CiCi's Pizza, Mariachi's, El
Patron, Monument, Domino's, Firehouse Subs, and GISD Food Services. The soccer boosters
were able to raise $20,000 in concession sales during the tournament and money went to
purchasing soccer goals for all three middle schools who are about to start their inaugural
seasons in 2011-2012. The monies received from HOT grant allowed the concession money
to provide the goals.
• Discussion and possible action regarding N.Q.T. grant applications — Ride On Center for
Kids: After a review of the 2 grant applications and comprehensive discussion, Nancy B.
moved and Bob V. seconded that under the powers given the CVB by the state of Texas, the
applications did not qualify for HOT monies, passed.
• Discussion and possible action regarding advertising and media exposure and dates of
upcoming events: Cari M. distributed her monthly reports, no additional discussion.
• Stephanie B. moved and Nancy B. seconded that the meeting be adjourned at 10:20 am,
approved.
Approved and attested to by:
8-LA-11
Date
Stephar ie Blanck, Se retafry Date
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