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HomeMy WebLinkAboutRES 021406-HH - General Election 2006RESOLUTION NO. 0c2. /4 © 6 Nr/ A RESOLUTION OF THE CITY COUNCIL OF GEORGETOWN, TEXAS, ORDERING A GENERAL ELECTION FOR ELECTION OF THE CITY COUNCIL MEMBERS FOR COUNCIL DISTRICTS 1 AND 5 TO BE HELD ON MAY 13, 2006, ORDERING A RUN-OFF ELECTION, IF NECESSARY, AND ESTABLISHING PROCEDURES FOR SAID ELECTIONS. WHEREAS, the laws of the State of Texas and the Charter of the City of Georgetown, Texas provide that on Saturday, May 13, 2006, there shall be a General Election at which shall be elected the following officials for this City: Two (2) Members of the Georgetown City Council: one Councilmember from each of Districts 1 and 5; and WHEREAS, the laws of the State of Texas and the Charter of the City of Georgetown, Texas further provide that the Election Code of the State of Texas is applicable to saidelection, and in order to comply with said Code, a Resolution should be passed establishing the procedure to be followed in said election and designating the voting places for said election. NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS THAT: SECTION 1. VERIFICATION OF FACTS The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. CONFORMANCE WITH CENTURY PLAN The City Council has found that this action implements the following Century Plan Policy Statements: Policy Statement 14 A high level of cooperation and involvement exists among Georgetown's citizens and governmental organizations. Policy Statement 16 Georgetown City Government will operate openly and under the highest ethical standards. Resolution No. 49©2/4426 911 General Election 2006 Page 1 of 6 The City Council further has found that this action is not inconsistent or in conflict with. any other Century Plan Policy Statements, as required by Section 2 03 of the Administrative Chapter of the Policy Plan SECTION 3. CANDIDATES This General Election shall be held to elect Councilmembers for City of Georgetown Single -Member Districts 1 and 5. The boundaries for Single -Member Districts 1 and 5 have been updated to include newly annexed lands. Maps showing the updated boundaries of Districts 1 and 5 are attached hereto as Exhibits A and B. These maps are hereby adopted as the Official Council District Maps and shall determine the qualification of the candidates to serve and shall govern the quahfication of the voters to vote in said election. SECTION 4. CANDIDATE APPLICATION DEADLINE AND ORDER OF NAMES ON BALLOT All candidates for the election to be held on the second Saturday in May, 2006, for the Councilmembers for Districts 1 and 5 shall file their applications with the City Secretary at the City Hall, 113 E. 8th Street, Georgetown, Texas, on or before 5:00 p.m. on Monday, March 13, 2006. The order in which the names of the candidates are to be printed on the ballot shall be determined by a drawing held by the City Secretary on Wednesday, March 15, 2006, at 4:00 p m in the Main Floor Foyer at City Hall, 113 E. 8th Street, Georgetown, Texas. SECTION 5. POSSIBLE RUN-OFF ELECTION As provided in Section 3.04 of the City Charter, in the event that no candidate receives a majority of all votes cast for any or all of the individual races to be conductedin the General Election, a runoff election shall be held not earlier than 20 days nor later than 30 days after the date of the Final Canvass of the Main Election, that date being Saturday, June 17, 2006. In such Runoff Election, the two candidates who received, in the preceding election, the highest number of votes for each office to which no one was elected, shall be voted on again, and the candidate who receives the majority of the votes cast for each such office in the Runoff Election shall be elected to such office. Resolution No. 06Zf6/0&' "hill General Election 2006 Page 2 of 6 SECTION 6. OPTICAL SCAN BALLOTS Voting shall be conducted with optical scan ballots prepared in conformity with the Texas Election Code, and there shall be at least one disabled -access voting device, such as a Direct Recording Electronic (DRE) machine at each polling place. SECTION 7. CONDUCT OF ELECTION Pursuant to Subchapter D of Chapter 31 of the Texas Election Code, the City Council is further ordering that this General Election and possible Runoff Election be conducted under the terms and conditions of an Election Services Agreement between the City of Georgetown and Williamson County, which is attached to this Resolution and labeled as Exhibit "C" and incorporated by reference as if fully set out herein Chapter 31, Subchapter D of the Texas Election Code provides that a city may contract with the County Elections Officer for election services if the city is located in whole or in part in the county. As authorized by Chapter 31, Subchapter D of the Texas Election Code, the Georgetown City Council hereby appoints the Williamson County Elections Administrator, Clifford R. Borofsky, P. O. Box 209, Georgetown, Texas 78627, as the election officer for the purpose of conducting the May 13, 2006 General Election. This appointment includes services as Early Voting Clerk for the Election, Counting Station Manager, Presiding Judge of the Central Counting Station, and Tabulation Supervisor. In addition and in accordance with Chapter 66 and Chapter 31 of the Texas Election Code, the City Council hereby appoints Williamson County Elections Administrator, Clifford Borofsky, as agent for the Custodian of Records ("Agent") for the May 13, 2006 General Election for the purpose of preserving voted ballots and other election records as required by the Texas Election Code. SECTION 8. EARLY VOTING Early Voting by Personal Appearance shall take place at the following locations: Main Location: Williamson County Inner Loop Annex 301 SE Inner Loop Georgetown, Texas Branch Locations: Grace Heritage Center, 811 Main St., Georgetown, Texas Resolution No. 0.Z/V047 -/18 General Election 2006 Page 3 of 6 Celebrations Store, 3010 Williams Drive, Georgetown, Texas Sun City Social Center, 2 Texas Drive, Georgetown, Texas Allen R. Baca Center, 301 Bagdad Ave., Round Rock, Texas Brushy Creek Community Center, 16318 Great Oaks Dr., Round Rock, Texas Clay -Madsen Recreation Center, 1600 Gattis School Road, Round Rock, Texas Round Rock ISD Admire Building, 1311 Round Rock Ave. Round Rock, Texas Anderson Mill Municipal Utility District, 11500 El Salido Parkway, Austin, Texas Cedar Park Public Library, 550 Discovery Blvd., Cedar Park, Texas 78613 Austin Community College Campus, 1555 Cypress Creek Rd., Cedar Park, Texas Pat Bryson Municipal Hall, 201 N. Brushy, Leander, Texas Taylor City Hall, 400 Porter St., Taylor, Texas Each location will remain open from 7.00 a m to 7:00 p m , Monday through Saturday, beginning on the 12th day preceding the date of the election, which is Monday, May 1, 2006, and ending on the fourth day before Election Day, which is Tuesday, May 9, 2006. f his early voting schedule includes at least two weekdays during which the early voting locations will be open for 12 hours. Early Voting shall also be conducted on Sunday, May 7, 2006, from noon to 6:00 p.m. at all Early Voting Locations In the event of a Runoff Election, Early Voting by Personal Appearance shall take place at the four Georgetown locations hstedabove and marked with an asterisk (*) beginning Monday, June 5, 2006, through Tuesday, June 13, 2006. Each location will remain open from 7:00 a.m. to 7:00 p.m. from. Monday through Saturday and on Sunday, June 11, 2006, from noon to 6:00 p.m. This early voting schedule for the Runoff Election includes at least two weekdays during which the early votm.g locations will be open for 12 hours. SECTION 9. ELECTION DAY VOTING Election Day Voting shall take place from 7:00 a.m. to 7:00 p.m. at the following locations: Main Street Ministry Center 1100 S. Main St., Georgetown for voters in County Voting Precincts 142, 168, 314, 357 and 370 Georgetown Independent School District Administration Building, 603 Lakeway Drive, Georgetown for voters in County Voting Precincts 301, 330. 332, 371, and 379. Resolution No. P-2/5/O42 , b General Election 2006 Page 4 of 6 Georgetown Post Office, 2300 Scenic Drive, Georgetown for voters in. County Voting Precincts 308, 343, 345, and 369 Inthe event of a Runoff Election on June 17, 2006, the same election day voting locations will be used as stated above for the General Election on May 13, 2006. SECTION 10. ELECTION INFORMATION TO BE PROVIDED IN SPANISH The Mayor and all other election officers appointed by the City Council as being responsible for the preparation of notices, instructions, orders, ballots, and other written material pertaining to the General Election shall cause each suchdocument to be translated into and furnished to voters in both the English language and the Spanish language in order to aid and assist voters speaking Spanish as a primary or an alternative language to properly participate in the election process. In addition, the Mayor and other responsible election officers are hereby authorized and directed to make available to the voters having the need of an individual capable of acting as a translator and speaking both English and Spanish languages who will assist Spanish speaking voters m understanding and participating in the election process. SECTION 11. CANVASSING OF RETURNS; DECLARING RESULTS The Williamson County Elections Administrator, as Georgetown's designated election officer, shall provide the written return of the General Election results to the City of Georgetown in accordance with the Texas Election Code. The City Council shall canvass the returns and declare the results of the General Election m accordance with the Texas Election Code, and the City of Georgetown Charter at a regular City Council Meeting on Tuesday, May 23, 2006, at 6:00 p.m. If a Runoff Election is required, the Williamson County Elections Administrator shall provide the written return of the Runoff Election results to the City of Georgetown in accordance with the Texas Election Code. The City Council shall canvass the returns and declare the results of the Runoff Election in accordance with the Texas Election Code and the City of Georgetown Charter at a regular Council Meeting on. Tuesday, June 27, 2006, at 6:00 p.m. SECTION 13. NOTICE OF ELECTION Resolution No. ag/ 0 General Election 2006 Page 5 of 6 Notice of the General Election shall be published one time in the English and Spanish languages, in a newspaper published within Georgetown's territory at least 10 days and no more than 30 days before the General Election and as otherwise may be required by the Texas Election Code. Notice of the General Election shall also be posted on the bulletin board used by the City Council to post notices of its City Council meetings no later than the 21st day before the General Election. SECTION 14. AUTHORIZATION TO EXECUTE The Mayor of the City of Georgetown is authorized to execute and the City Secretary is authorized to attest to this Order onbehalf of the City Council; and the Mayor is further authorized to do all other things legal and necessary in connection with the holding and consummation of the General Election. SECTION 15. PREAMBLE TRUE AND CORRECT The facts and recitations contained in the preamble of this resolution are hereby found to be true and correct, and are incorporated by reference herein and made a part hereof, as if copied verbatim. SECTION 16. EFFECTIVE DATE This Order shall be effective immediately upon its approval. RESOLVED this 14th day of February, 2006. THE 4. TY OF GEORGETOWN: By: Ga Nelon, Mayor Approved as to form: Patricia E. Carls, City Attorney Resolution No. p-Z/9'C6 -1# General Election 2006 Page 6 of 6 Sandra D Lee, City Secretary COUNCIL DISTRICT NONE JANUARY 13, 2006 yerow t &12411■ill City Limits River/Stream Local Street Major Street District 1 District 2 District 3 District 4 L__ i District 5 Zi District 6 i_ i District 7 Cartographic Data For General Planning Purposes Only Coordinate System Texas State Plane/Central Zone/NAD 83/US Feet COUNCIL DISTRICT GE0RG6-6tvN FIVE TEXAS JANUARY 13, 2006 """"ee River/Stream Local Street mamas Major Street EXHibs!T Cartographic Data For General Planning Purposes Only Coordnale System: Texas Stale Plane/Central Zone/NAD 83/US Feet THE STATE OF TEXAS COUNTY OF WILLIAMSON § EXHIBIT "C" CONTRACT FOR ELECTION SERVICES This Contract is entered into by and between the WILLIAMSON COUNTY ELECTIONS ADMINISTRATOR ("ADMINISTRATOR") on behalf of WILLIAMSON County, a pohtical subdivision of the State of Texas, and the CITY OF GEORGETOWN, individually, a "Party" or, collectively, the "Parties," pursuant to Texas Election Code Section 31.092. RECITALS WHEREAS, the CITY OF GEORGETOWN, by appropriate action of its governing body acting in accordance with all applicable laws, has called a joint election to be held with WILLIAMSON County, and desires that certain election services be provided by ADMINISTRATOR through the Elections Department and WHEREAS, ADMINISTRATOR has provided a cost estimate for election services to be rendered by his office under this Contract, which estimate is set out as Exhibits "A," attached hereto and made a part hereof; and WHEREAS, the CITY OF GEORGETOWN and ADMINISTRATOR desire to enter into a contract setting out the respective responsibilities of the parties; NOW, THEREFORE, the Parties agree as follows: ARTICLE I PURPOSE 1.01 The Parties have entered into this Contract for election services described in Article II to be provided to the CITY OF GEORGETOWN for its election to be held on May 13, 2006. ARTICLE II SERVICES 2.01 ADMINISTRATOR agrees to provide to the CITY OF GEORGETOWN the following general services: (A) Procure and distribute election supplies, including, but not limited to, the preparation, printing and distribution of ballots and sample ballots; (B) Procure election Judges and clerks for early voting and electionday voting; Election Services Contract General Election May 13, 2006 Page 1 of 4 Pages (C) Procure early voting polling places and election day polling places, as ordered; (D) Procure, prepare, and distribute adequate election equipment and transport equipment to and from the initial polling locations, including early voting substations, for the City of Georgetown. (E) Distribute the lists of registered voters to be used in conducting the election, as provided by WILLIAMSON County Voter Registrationpursuant to the request by the City of Georgetown; (F) Pay election day and early voting judges and clerks; (G) Pay the judges for election night returns and early voting returns; (H) Provide information for election officers; (I) Provide general overall supervision of the election and advisory services; (J) Prepare writ of election to election officers and notice of appointment to Presiding and Alternate judges, as required by law- (K) Conduct early voting, in person and by mail, for the CITY OF GEORGETOWN; (L) Establish a Central Counting Station for the purpose of tabulating ballots; (M) Provide such incidental related services as may be necessary to effect the election; (N) Meet ADA requirements as the law relates to polling locations and voter assistance, etc; and (0) Provide for Central Count Tabulation (s): Preparation and programming of the ballots on the ES&S 650 Optical Scanner b. Preparation and tabulation of votes from the iVotronic Voting System. ARTICLE III SCHEDULE FOR PFRFORMANCE OF SERVICES 3.01 Specific services to be provided related to the general services identified in Article II shall be Election Services Contract General Election May 13, 2006 Page 2 of 4 Pages perfoiuued in accordance with the time requirements set out in the Texas Election Code. ARTICLE IV SERVICES NOT PROVIDED BY COUNTY 4.01 ADMINISTRATOR shall have no responsibility for insuring the passage of the appropriate Election Order by the City Council of the CITY OF GEORGETOWN, preparing or sending Justice Department Submissions, publishing and (or) posting the election notice as required by the Texas Election Code Section 4.003, or canvassing election results. ADMINISTRATOR shall have no responsibility as custodian of the CITY OF GEORGETOWN'S election records. ARTICLE V TERM 5 01 Except as hereinafter set out, the teini of this Contract shall be from the time of execution until all items with respect to this Contract and the election held hereunder have been completed. ARTICLE VI COST OF SERVICE AND B [ [ ,LING 6.01 In consideration for the services provided hereunder by ADMINISTRATOR, the City of Georgetown agrees to pay ADMINISTRATOR its pro rata share of performing the services, including any overtime incurred by ADMINISTRATOR'S employees. The CITY OF GEORGETOWN_further agrees to deposit with ADMINISTRATOR $4,550.00 no later than March 13, 2006 to cover the estimated pro rata cost. The balance of projected costs will be due not later than May 1, 2006. 6.02 In the event the actual election costs exceed the CITY OF GEORGETOWN'S deposit, the difference between the actual costs and the deposit will be paid by the CITY OF GEORGETOWN within 30 days after receiving an itemized invoice from ADMINISTRATOR. Payment shall be made by check payable to WILLIAMSON COUNTY and mailed to: Clifford R. Borofsky Elections Administrator 301 SE Inner Loop, Box 209 Georgetown, TX 78627-0209 6.03 Any monies remaining after the payment of all costs of elections bills, shall be the property of the CITY OF GEORGETOWN and returned to it. ARTICLE VII GENERAL PROVISIONS 7.01 This Contract shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in WILLIAMSON County, Texas. Election Services Contract General Election May 13, 2006 Page 3 of 4 Pages 7.02 In case any one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegalor unenforceable in any respect, the invandity, illegality or unenforceability shall not affect any other provision, and this Contract shall be construed as if the invalid, illegal or unenforceable provision had never been a part of the Contract. 7.03 This Contract constitutes the only agreement of the Parties hereto and supersedes any prior understanding or writtenor oral agreement between the parties respecting the written subject matter. 7.04 No amendment, modification, or alteration of this Contract shall be binding unless it is in writing, dated subsequent to the date of the Contract and duly executed by the Parties. Executed in triplicate originals this day of WILLIAMSON COUNTY BY: CLIF4FORD R. BOROFSKY ELECTIONS ADMINISTRATOR CITY OF GEORGETOWN I By; ATTEST: GAR NELON MAYOR APPROVE AS TO FO BY: PATRICIA E CARLS CITY ATTORNEY Election Services Contract General Election May 13, 2006 Page 4 of 4 Pages SANDRA. D LEE CITY SECRETARY , 2006. Exh.bif A I Williamson County_-- ITuesda , November 08, 2005 EXHIBIT "A" 08-Nov-05 Units Cost Per Unit Estimated TOTALS A REMUNERATION REMUNERATION SUMMARY NUMBER OF JUDGES 1 HOURS WORKED 80 $10.00 $800.00 HOURS WORKED OVERTIME 31 $15.00 $465.00 NUMBER OF CLERKS 4 $0.00 HOURS WORKED 80 $8.00 $2,560.00 HOURS WORKED OVERTIME 31 $8.00 $992.00 NUMBER OF JUDGES 1 '-� HOURS WORKED LC / RRC HOURS WORKED OVERTIME LC / RRC MOBILE SITES 3 PEOPLE 0 $1,700.00 $1,700.00 NNE JUDGES DAILY RETURN FEE 0 NUMBER OF TRIPS u `rya COST PER TRIP $0.00 CREW CC $4,817.00 COST PER NUMBER OF SITES 13 WAGES $62, 621.00 TOTAL FICA $4,790.51 TEMP AGENCY MARKUP TOTAL REMUNERATION $78,745.51 $78,745.51 E3 PRINTING PRINTING OF EARLY VOTING SUPPLIES FORMATTING STYLE 40 $50.00 $2,000.00 COST OF BALLOTS $0.28 NUMBER OF BALLOTS 100,000 $28,000.00 COST OF SAMPLE BALLOTS $0.05 NUMBER OF SAMPLE BALLOTS 10,000 $500.00 Freight $0.00 $0.00 1 TOTAL PRINTING $30,500.00 $30,500.00 0 y MAIL NUMBER OF WHITE ENVELOPES 2,000 $0.09 $180.00 NUMBER APPLICATIONS 2,000 $O.05 $100.00 NUMBER OF CARRIER ENVELOPES 2,000 _ $OA9 $180.00 NUMBER OF TRANSPORT ENVELOPES 2,000 $0.09 $180.00 NUMBER OF POSTAGE STAMPS 2,000 $0.55 $1,100.00 TOTAL MAIL $1,740.00 $11740.00 TEMPORARY WORKERS NUMBER OF TEMP EMPLOYEES/MAIL 5 HOURS WORKED 120 $10.00 $6,000.00 z, NUMBER OF MONTHS 2 WORKMANS COMP UNEMPLOYEMENT $49.33 $493.30 iVotronic PREPARATION /warehouse NUMBER OF TEMPORARY EMPLOYEES 5 $10.00 HOURS WORKED 40 $2,000.00 WAREHOUSE ' NUMBER OF TEMPORARY EMPLOYEES 0 ,/ ImM'st' fir ea/ E,�stih- z4 tC l�t%%li�mson �ou�r�f/ �/ecf:�c a ��.� z°a�' Ar Sey en-/ Eleion mf y HOURS WORKED 0 $8.25 $0.00 Y�^ 4 WORKMANS COMP UNEMPLOYEMENT $49.33 NUMBER OF MONTHS 2 $0.00 FICA $459.00 $8,952.30 $8,952.30 . TOTAL TEMP EMPLOYEE COST RENTAL NUMBER OF SITES 13 NUMBER OF SITES COSTS 4 $500.00 $2,000.00 a,NUMBER OF iVOTRONICS 0 $85.00 $0.00 NUMBER OF iVOTRONICS - ADA 1 $85.00 $1,105.00 �,":NUMBER OF FLASH CARDS 1 $10.00 $130.00 - =`NUMBER OF PEBS 39 $7.50 $292.50 NUMBER OF DAYS BALLOT CANS USED 0 $6.00 $0.00 NUMBER OF BALLOT CANS AND SEAL 13 $7.50 $97.50 VANS 1 $550.00 $550.00 NUMBER OF COMPUTERS 0 $200.00 $0.00 NUMBER OF TV'S 0 $10.00 $0.00 NUMBER OF TABLES 20 $10.00 $200.00 NUMBER OF CHAIRS 40 $2.50 $100.00 NUMBER LOCKS ,CHAINS, FILE CABINETS 15 $5.00 $75.00 r TOTAL RENTAL $4,550.00 $4,550.00 Fgx, STAFFTIME DAILY RETURNS NUMBER OF EMPLOYEES 3 $20.00 HOURS WORKED ( DAYS X NO. HOURS) 42 $2,520.00 FICA 7.65 $90.22 TOTAL WAGES $2,610.22 PRO RATA COST 1 $2,610.22 $2,610.22 TOTAL STAFFTIME E B B AND S.V.C. EARLY BALLOT BOARD NUMBER OF BOARD MEMBERS 1 HOURS WORKED 10 $10.00 $100.00 SIGNATURE VERIFICATION COMM. NUMBER OF MEMBERS 20 HOURS WORKED 10 $8.00 $1,600.00 ;TOTAL WAGES $1,700.00 UNEMPLOYMENT $0.08 ,;FICA 7.65 $130.05 PRO RATA COST 1 `ro TOTAL E.B.B. AND S.V.C. COST $1,830.13 $1,830.13 PUBLICATION POLLING PLACES WC Sun 1 $500.00 $500.00 PRO RATA COST 1 $0.00 TOTAL PUBLICATION $500.00 $500.00 MISCELLANEOUS NUMBER OF LABELS - boxes 5 $15.00 $75.00 'NUMBER OF CELL PHONES 14 $20.00 $280.00 2p V NUMBER OF RIBBONS 2 $20.00 $40.00 -rosters 'SHRINK WRAP COST 0 $50.00 $0.00 TRAINING CLASS FOR E.V. JUDGES NUMBER OF JUDGES 40 A'NUMBER OF HOURS 3 $10.00 $30.00 u" WRITS AND MAILOUTS TO JUDGES ENVELOPES AND POSTAGE 30 $0.80 $24.00 Hart Aisne list 1 $1,500.00 $1,500.00 Street Guide 1 $850.00 $850.00 NUMBER OF KITS $25.00 $325.00 TOTAL MISCELLANEOUS $3,124.00 $3,124.00 SUMMARY OF E V COST REMUNERATION --_ $78,745.51 $78,745.51 ';PRINTING OF E V. SUPPLIES _M_III111 $30,500.00 $30,500.00 MAIL IIIIIIIIII $1,740.00 $1,740.00 ?TEMPORARY EMPLOYEE COST $8,952.30 $8,952.30 RENTAL $4,550.00 $4,550.00 STAFFTIME _MI $2,610.22 $2,610.22 E.B.B AND S.V.C. COST $1,830.13 $1,830.13 MISCELLANEOUS $3,124.00 $3,124.00 PUBLICATION — $500.00 $500.00 EARLY VOTING COST SUBTOTAL — $132,552.16 $132,552.16 TOTAL EARLY VOTING COST — 10% CONTRACT FEE EARLY VOTING $13,255.22 $13,255.22 ;Grand i Total Earl Voting ������ $145,807.37 $145,807.37 These costs reflect ordering ballots & programming: double hit Williamson Count EXHIBIT "B" 08-Nov-051 Units Cost Per Unit Estimated TOTALS REMUNERATIONS _MI__—�� NUMBER OF JUDGES 1 HOURS WORKED 14 $10.00 $135.00 NUMBER OF CLERKS 3 HOURS WORKED 14 $8.00 $324.00 FICA 7.65 FOR JUDGES AND CLERKS $35.11 TOTAL WAGES JUDGES and CLERKS $494.11 N NUMBER OF SITES 65 $494.11 $32,117.38 �— SECURITY 3 HOURS WORKED 4 $25.00 $300.00 FICA 7.65 FOR SECURITY $22.95 TOTAL WAGES SECURITY — $322.95 TOTAL REMUNERATION $32,440.33 $32,440.33 REMUMERATIONS TOTAL $32,440.33 $32,440.33 ELECTION NIGHT RETURNS NUMBER OF SITES RETURNS 65 $25.00 $1,625.00 NUMBER OF KITS 65 $28.00 $1,820.00 TOTAL KITS AND RETURNS $3,445.00 $3,445.00 RENTAL NUMBER OF i iVOTRONICS $118.90 $0.00 __ N UMBER OF iVOTRONICS - ADA N UMBER OF PRINTERS N UMBER OF PEBS N UMBER OF FLASH CARDS N UMBER OF BALLOT CANS USED N UMBER OF TV'S TABLES CHAIRS TRAFFIC CONES SHRINK WRAP COST N UMBER OF BALLOT BOXES COST OF LOCKS AND SEALS TOTAL RENTAL TRANSPORTATION MOVERS TRUCK RENTAL PALLET JACK PRO RATA COST TRANSPORTATION TRANSPORTATION TOTAL 65 $85.00 0 $10.00 195 $7.50 PROGRAMMING, EQUIPMENT, TECHNICAL SERVICES P ERSONEL COST ON SITE TECHS Poll Site Tech Assistance P ROGRAMMING VOICE FILES CENTRAL COUNTING STATION JUDGE REGIONAL SENDING SITES N UMBER OF SITES/PERSONNEL CENTRAL COUNTING STATION MGR HRS TABULATION SUPERVISOR HOURS ASST TO TAB. SUPERVISOR HOURS COMPUTER COST TABULATION SOFTWARE AIS 650 OPTICAL SCANNERS P UBLIC TEST P REVENTIVE MAINT. INSP P ICK AND DELIVERY PRO RATA COST INFORMATION SERVICES TOTAL PETS ELECTION DEPARTMENT STAFF N UMBER OF EMPLOYEES HOURS WORKED FICA 7.65 P RO RATA COST TOTAL STAFFTIME WAGES TEMPORARY EMPLOYEE N UMBER OF EMPLOYEES ( POST ELEC.) HOURS WORKED P RO RATA COST WORKMANS COMP UNEMPLOYEMENT P HONE BANK RATE PER HOUR 70 $33.00 0 $6.00 0 $10.00 30 $10.00 30 $2.50 0 $1.20 0 $50.00 0 65 2 $1.45 $1.50 $70.00 $0.00 $0.00 15 $240 35 $315.00 40 $145.00 1 $10.00 0 $560.00 0 25 $20.00 10 $20.00 10 $20.00 0 $40,500.00 0 $25,800.00 5 $300.00 0 $50.00 1 $1,500.00 o $20.00 0 $20.00 $5,525.00 $0.00 $1,462.50 $2,310.00 $0.00 $0.00 $300.00 $75.00 $0.00 $0.00 $0.00 $97.50 $9,770.00 $0.00 $0.00 $0.00 $9,770.00 $0.00 $0.00 $0.00 $0.00 $3,600.00 $11,025.00 $5,800.00 $10.00 $0.00 $500.00 $200.00 $200.00 $0.00 $0.00 $1,500.00 $0.00 $1,500.00 $0.00 $24,335.00 $24,335.00 $24,335.00 4 40 0 $10.00 $49.33 $10.00 $1,080.00 $82.62 $1,162.62 $1,162.62 $1,600.00 $0.00 $789.28 $0.00 HOURS WORKED 14 NUMBER OF EMPLOYEES 10 $1,400.00 TEMPORARY EMPLOYEE COST $3,789.28 FICA 7.65 $289.88 TOTAL TEMP EMPLOYEE COST $4,079.16 $4,079.16 PUBLICATION WC Sun 1 $30.00 $30.00 $0.00 $0.00 PRO RATA COST 1 TOTAL PUBLICATION $30.00 $30.00 MISCELLANEOUS NOTIFICATION TO JUDGES/payroll 60 $0.40 $24.00 POLLING SITE RENTAL 60 $20.00 $1,200.00 CELL PHONES AND AIRTIME 60 $20.00 $1,200.00 - TOTAL MISCELLANEOUS $2,424.00 $2,424.00 SUMMARY ELECTION DAY COST REMUNERATIONS $32,440.33 $32,440.33 ELECTION KITS AND RETURNS $3,445.00 $3,445.00 RENTAL $9,770.00 $9,770.00 STAFFTIME $1,162.62 $1,162.62 PRINTING COST $500.00 $500.00 INFORMATION SERVICES $24,335.00 $24,335.00 TEMPORARY EMPLOYEE COST Central Count $2,000.00 $2,000.00 PUBLICATION $30.00 $30.00 TRANSPORTATION and Mileage $250.00 $250.00 MISCELLANEOUS $2,424.00 $2,424.00 Provisional Ballot Board $500.00 $500.00 ELEC. DAY COST SUBTOTAL $76,356.95 $76,356.95 TOTAL ELECTION DAY $76,356.95 1O% CONTRACT FEE $7,635.69 Grand Total Election Day $83,992.64 $83,992.64 i ESTIMATE , Total Early Voting Grand Total $145,807.37 $145,807.37 Election Day Grand Total $83,992.64 $83,992.64 Total For Early Voting and Election Day 1 $229,800.02 $229,800.02 Georgetown City Pro -rated costs $9 00.00 Amount of Deposit ;,$4,550.00 Final Deposit $4,550.00 {Overpaid)/Underpaid i EXHIBIT "D" MULTIPLE ELECTION JOINT AGREEMENT On this 14th day of February, 2006, the City of Georgetown of Williamson County, Texas, does hereby approve recommendations of the Williamson County Elections Administrator to participate in a Joint Election Agreement with the following: 1. City of Austin 2. Austin Community College 3. Anderson Mill MUD 4. Block House MUD 5. Brushy Creek MUD 6. Capital Land & Livestock MUD 1 7. City of Cedar Park 8. Chisholm. Trail SUD 9. Coupland ISD 10. Donahoe Creek Watershed 11. Fern Bluff MUD 12. City of Florence 13. Florence ISD 14. Georgetown ISD 15. City of Granger 16. Granger ISD 17. City of Hutto 18. Hutto ISD 19. Jonah Water SUD 20. Lakeside WCID 2-A 21. City of Leander 22. Leander ISD 23. City of Liberty Hill 24. Meadows at Chandler Creek 25. North Austin MUD 1 26. Pflugerville ISD 27. Ranch at Cypress Creek MUD 28. City of Round Rock 29. Round Rock ISD 30. Sonterra MUD 31. Springwoods MUD 32. City of Taylor 33. Taylor ISD 34. City of Thrall Multiple Joint Election Agreement General Election on May 13, 2006 Page 1 of 2 Pages 35. Thrall ISD 36. Upper Brushy Creek WCID Improvement District 37. WC ESD 9 38. WC -Travis MUD #1 39. WC -Travis Counties WCID 1-D 40. WC -Travis Counties WCID 1-F 41. WC -Travis Counties WCID 1-G 42. WC Water Sewer Irrigation & Drainage 3 43. Wells Branch MUD 44. Williamson County MUD 9 45. Williamson County MUD 10 46. Williamson County MUD 11 47. Williamson County MUD 12 48. Williamson County MUD 13 49. Williamson County MUD 14 50. Williamson County MUD 16 51. Williamson. County MUD 17 52. Williamson County MUD 18 53. Williamson County MUD 19 54. Williamson County MUD 22 The purpose of sharing early voting and election day polling locations, ballots, election workers supplies, and equipment is for the benefit of voters by reducing the number of different sites required for voters to cast their votes when multiple elections are being conducted in the same county precincts, on the same uniform election day, as those which include voters in the City of Georgetown. Approved: "Gary N`` on, Mayor Sandra D. Lee, City Secretary App ved as to form• e 117iGte Patricia E. Carls, City Attorney Multiple Joint Election Agreement General Election on May 13, 2006 Page 2 of 2 Pages