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HomeMy WebLinkAboutRES 082404-U - Civil Service ElectionRESOLUTION NO. 0 20 O V— A RESOLUTION OF THE CITY COUNCIL OF GEORGETOWN, TEXAS, ORDERING A SPECIAL ELECTION TO BE HELD ON NOVEMBER 2, 2004, FOR THE PURPOSE OF SEEKING VOTER RESPONSE TO THE PROPOSITION OF "THE, ADOPTION OF THE POLICE OFFICERS' CIVIL SERVICE LAW"; PROVIDING FOR THE CITY TO CONTRACT WITH THE WILLIAMSON COUNTY ELECTIONS ADMINISTRATOR TO CONDUCT SAID ELECTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Georgetown has received a qualified petition requesting an election submitting to the voters the question of whether the City of Georgetown should adopt the Police Officers' Civil Service Law as authorized by Chapter 143 of the Texas Local Government Code; WHEREAS, Section 143.004 of the Texas Local Government Code states that the election must be held on the first authorized uniform election date as prescribed by Chapter 41 of the Election Code that occurs after the petition is filed and that allows sufficient time to comply with other requirements of the law; WHEREAS, the City Council of the City of Georgetown, Texas hereby finds anddetermines that a special election should be held on November 2, 2004 to decide for or against the proposition of adopting the Police Officers' Civil Service Law NOW, THEREFORE, BE IT RESOLVED BY THE, CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS THAT: SECTION 1 VERIFICATION OF FACTS The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2 - CONFORMANCE WITH CENTURY PLAN The City Council has found that this action implements Governmental Affairs Focus End 15.01 of the Century Plan - Policy Plan Element, which states: "All citizens actively participate in governmental functions," and Transportation Policy End 10.00 which states: "Citizens and commercial goods move safely and efficiently throughout all parts of the City;' and has found that this action is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2 03 of the Administrative Chapter of the Policy Plan. SECTION 3 - CONDUCT OF ELECTION By approval of this resolution, the City Council agrees to hold a joint election with Williamson County and hire John Willingham, Williamson County Elections Administrator, to conduct the City of Georgetown Special Election in conjunction with the November 2, 2004, State and County General Election. A copy of the Election Services Contract is attached hereto as Exhibit "A " Special Election Resolution No. Q nage-it Police Officers' Civil Service Election Page 1 SECTION 4 - EARLY VOTING The Williamson County Voter Regis t ar is hereby appointed as Clerk for Early Voting. Early voting by personal appearance shall take place at the times and locations as indicated on the attached Exhibit "B" marked as Early Voting Polling Times and Locations for the City of Georgetown Special Election to be Held in Conjunction with the General Election on November 2, 2004. „C „ Applications for ballot by mail shall be mailed to: John Willingham Williamson County Elections Administrator P. O. Box 209 Georgetown, Texas 78627-0209 SECTION 5 - ELECTION DAY VOTING Election Day voting will be held from 7:00 a.m. to 7:00 p.m. at the locations listed on attached Exhibit SECTION 6 - ELECTION JUDGES, CLERKS AND EARLY VOTING BALLOT BOARD A. The City Council shall appoint the election judges, clerks and early voting ballot board in accordance with the Texas Election Code. Each of the respective Presiding Judges is authorized to appoint the necessary election clerks (not less than two and not more than six) to assist in conducting the elections However if the Presiding Judge appointed actually serves, the Alternate Presiding Judge shall serve as one of the clerks. In the absence of the Presiding Judge named above, the Alternate Presiding Judge shall perform the duties of the Presiding Judge. An early voting ballot board is hereby authorized to process early voting results. The Presiding Judge shall appoint not less than two nor more than five resident qualified electors of the City to serve as members of the Early Voting Ballot Board. SECTION 7 - PROPOSITION AND BALLOT Pursuant to Chapter 143 of the Texas Local Government Code, this election shall be held to determine citizen approval for adoption of the Police Officers' Civil Service Law in the City of Georgetown. The official ballots for the election shall be prepared in accordance with the Texas Election Code so as to permit the electors to vote "FOR' or "AGAINST" the following PROPOSITION, with the ballots to contain such provisions, markings, and language as required by law, and with such PROPOSE' ION to be expressed as follows: Special Election Resolution No. ©t2VOV tZ Police Officers' Civil Service Election Page 2 CITY OF GEORGETOWN PROPOSITION "ADOPTION OF THE POLICE OFFICERS' CIVIL SERVICE LAW" If the City Council also calls an election to consider any bond propositions at the November 2, 2004 Special Election, this proposition relating to adoption of civil service laws for police officers shall be placed on the ballot after the bond propositions. SECTION 8 — VOTING DEVICES Voting shall be conducted with optical scan ballots prepared in confoimity with the Texas Election Code. The City may also utilize a central counting station as provided by Section 127.000 et seq., as amended, Texas Election Code, and the Williamson County Voter Registrar is designated the manager of such station. SECTION 9 - RESULTS The Williamson County Voter Registrar shall conduct an unofficial tabulation of results after the closing of the polls of the Special Election on November 2, 2004. The official canvass and tabulation of the results of the Special Electionshall be conducted by the City Council at a Special Council Meeting on overriber or 12 2004. SECTION 10 - EFFECTIVE DATE The Mayor is hereby authorized to sign this resolution and the City Secretary to attest. This resolution shall become effective and be in full force and effect immediately upon its passage. PASSED AND APPROVED on the 24th day of August, 2004 A I'I'EST: Sandra D Lee, City Secretary APPROVED AS TO FORM: Patricia E. Carls, Brown & Carls, LLP City Attorney THE CITY OF GEORGETOWN B Special Election Resolution No 0 ZV©g Police Officers' Civil Service Election Page 3 ELECTION SERVICES CONTRACT Exhibit "A" This contract is entered into between the WILLIAMSON COUNTY ELECTIONS ADMINISTRATOR, hereinafter referred to as Administrator, the CITY OF GEORGETOWN, hereinafter referred to as City, acting by and through its City Council. The City is entering into this contract to secure election services from the Administrator for a Special Election to be conducted on November 2, 2004, which is to be a joint election with the County of Williamson, andin connection therewith the City and the Administrator do hereby agree as follows: 1. The Administrator shall be responsible for providing the following services: a. Procuring, allocating, and distributing all election supplies, including coordination of ballot printing; b. Arranging for election officers and personnel necessary to conduct the election on November 2, 2004, including personnel to conduct the verification count after the election; c.. As the Early Voting Clerk for the election, making arrangements for locations and clerks, providing modems and terminals if requested, and conducting early voting by mail; d. Arranging for Election Day polling locations and providing appropriate number of voting booths; e. Providing pre -locked, pre -sealed ballot boxes; f. Testing of tabulation of equipment; g. Keeping the Admimstrator's office open on election day from 7 a.m. until all work is completed and providing assistance to election workers and the public on election day; h. Operating the central counting station in the Williamson County Annex on Election Day and providing tabulations as requiredby law; i. Submitting to entities within 45 days a statement of costs payable based on use of combined ballots, polling places, supplies, programming, etc., with costs to be allocated in proportion to each entity's actual share of expenses; costs to be itemized and based on actual invoices or other appropriate documents; j. Serving as agent to the Custodians of election records for the purpose of securing and storing voted ballots; k . Conducting election schools for early voting and Election Day clerks. Special Election Resolution No. ©IA4{©4tstZ Exhibit "A" 2. The City shall be responsible for the following actions: a. Authorizing the number of ballots to be ordered for Election Day andearly voting; b. Paying election workers and polling place expenses, including furniture rental, if any, at a rate proportional to the City's use of a polling place; c. Paying Williamson County an administrative fee not to exceed 10 percent of the actual cost of the election; d. Preparing and submitting to the U.S. Department of Justice any changes to voting practices or procedures; f. Appointing by the action of its governing body all election judges and alternates and designating polling places for the election including early voting locations; g. Appointing Administrator as Early Voting Clerk for the election and manager of the Central Counting Station, and forwarding any ballot by mail applications to Administrator; h. Appointing Administrator as agent to Custodians of Election Records for the joint election; i. Paying an advance to Administrator (County) equal to 70% of the estimated cost of the election no later than 45 days before the election date. j. Paying the costs of the joint election within 30 days of the date on which City receives the statement of costs from Administrator. 4. In connection with the performance of this contract, neither Williamson County nor the Administrator shall be liable to third parties for any default of the City in connection with the holding of the election, including the failure by the City to pay any expenses hereunder, and such the City shall not be liable to third parties for any default of the Administrator in connection with the holding of the joint election. 5 This contract shall be constructed under and in accordance with the laws of the State of Texas. 6. In case any one or more of the provisions contained in this contract for any reason shall be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions hereto, and this contract shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein. 7. No amendment, modifications, or alteration of the teuri hereof shall be binding unless the same is in wntmg, dated subsequent to the date of this contract and duly executed by the parties hereof. Special Election Resolution No. ©if Exhibit "A" This contract is effective on the day of , 2004. APPROVED AND AGREED TO: CITY OF GEORGETOWN, TEXAS 2 `Gary . on Mayo City of Georgetown Approved as to foiiu: Patricia E. Carls, Brown & Carls, LLP City Attorney Attest: Sandra D. Lee, City Secretary WILLIAMSON COUNTY ELECTIONS ADMINISTRATOR: John Willingham Williamson Cohn Elections Administrator Special Election Resolution No. t Exhibit "A" Exhibit "B" EARLY VOTING SCHEDULE & LOCATIONS For Election on November 2, 2004 (During Early Voting, registered voters may vote at any location) FULL-TIME LOCATIONS, DATES, AND TIMES: Main Location: Georgetown Courthouse, 710 Main, Georgetown Branch Locations: Round Rock Library, 216 E Main, Round Rock Brushy Creek Community Center, 16318 Great Oaks Dr., Round Rock Anderson Mill Municipal Utility District, 11500 El Salido Parkway, Austin, TX Williamson County Annex, 350 Discovery Blvd., Cedar Park, TX Celebrations, 3010 Williams Drive, Georgetown (formerly known as Brookshire Brothers) Sun City Social Center, 2 Texas Drive, Georgetown Clay -Madsen Recreation Center, 1600 Gattis School Road, Round Rock Williamson County Taylor Annex, 412 Vance, Taylor Dates and Times: Monday -Friday October 18-22 8 a.m. to 5 p.m. Saturday October 23 7 a.m. to 7 p.m. Sunday October 24 Noon to 5 p.m. Monday -Friday October 25-29 7 a.m. to 7 p.m. Part -Time Location, Dates, and Times: Round Rock ISD Admn. Building (Red River Room), 1311 Round Rock Ave, Round Rock Saturday October 23 7 a.m. to 7 p.m. Sunday October 24 Noon to 5 p.m. Monday -Friday October 25-29 7 a.m. to 7 p.m. Rural Temporary Locations, Dates and Times: Florence VFD, 301 S Patterson Florence Thursday October 21 Pat Bryson Municipal Hall, 201 N Brushy, Leander Friday October 22 Granger City Hall, 214 E Davilla, Granger Monday October 25 Liberty Hill Annex, 3407 RR 1869,Liberty Hill Tuesday October 26 Thrall City Hall, 104 Main St, Thrall Wednesday October 27 Jarrell Fire Hall, Jarrell Thursday October 28 Hutto City Hall 401 W. Front St., Hutto Friday October 29 Hours for above locations are 11 a.m. to 6 p.m. each day. Special Election Resolution No. inroVin Exhibit "B" Early Voting Schedule & Locations Page 1 of 1 Exhibit "C" ELECTION DAY POLLING PLACES - NOVEMBER 2, 2004 7:00 a.m. to 7:00 p.m. (On Election Day, voters must vote at the location indicated by their voting precinct —see Voter Registration Card) PCT. LOCATION 142 Carver Elementary School 168 Calvary Christian Center 301 Georgetown ISD Administration Bldg 302 Georgetown Country Club 305 Sun City Social Center 314 County Courthouse 332 Georgetown Airport Terminal Bldg 343 U.S. Post Office *345 U. S. Post Office - this may change 357 Mary Bailey Head Start Center 367 Carver Elementary School 369 Wm. Co. Central Maintenance Facility 370 Girl Scout Hut 371 Georgetown ISD Administration Bldg 379 Georgetown Fire Station No 4 381 Sun City Social Center ADDRESS 1200 W. 17`" St., Georgetown 1351 FM 1460 Georgetown 603 Lakeway Drive, Georgetown 1500 Country Club Rd., Georgetown 2 Texas Dr , Sun City, Georgetown 710 S. Main St , Georgetown 500 Terminal Dr, Georgetown 2300 Scenic Dr , Georgetown 2300 Scenic Dr., Georgetown 609 N. College Dr (near VFW), Georgetown 1200 W. 17th St. Georgetown 3151 S.E Inner Loop Dr. Georgetown 1511 Laurel St , Georgetown 603 Lakeway Drive, Georgetown 4200 Airport Road, Georgetown 2 Texas Dr Sun City, Georgetown *Customary polling place, Christ Lutheran Church Georgetown is not available for November due to construction. Post Office was used for the Primary election. This site may change for November. Special Election Resolution No. Exhibit "C" Election Day Polling Places Page 1 of 1 Geon etown raUNDED IN 1 B48 MEMORANDUM DATE: August 24, 2004 TO: Mayor Gary Nelon and City of Georgetown Councilmembers FROM.: Sandra Lee, City Secretary SUBJECT: Certification of Petition for Police Officer Civil Service State of Texas County of Williamson City of Georgetown follows: Signe § The undersigned City Secretary of the City of Georgetown, Texas (the "City") hereby certifies as 1 Petitions were received by the City Secretary on July 13, 2004, requesting that a proposition be put before the voters of the City of Georgetown to determine "for" or "against" the adoption of the police officers' civil service law for the Georgetown Fire Depai tinent. 2. Those petitions were found to be sufficient, and a letter was mailed to the President of the Georgetown Professional Police Officers' Association on August 12, 2004, a copy of which is attached as Exhibit A. The proposition shall be placed on the ballot of the Special Election called by the Council for Tuesday, November 2, 2004. and sealed thisthei 18th day of August, 2004. Sandra D. Lee City Secretary CITY OF -.i FOUNDED IN 184E August 12, 2004 Mr. Andre Mason Georgetown Police Association 224 Buckskin Cove Jarrell, Texas 76537 Re: Petition for Proposition Regarding Civil Service Law for the Georgetown Police Department Dear Mr. Mason, 'This letter is to inform you that the petitions submitted on July 13, 2004, were found to contain sufficient signatures. Pursuant to Section 4.04 of the City of Georgetown Charter, certification to the Mayor and City Councilmembers will be presented at the City Council Meeting on Tuesday, August 24, 2004 A resolution has been prepared to direct that the civil service proposition be placed on the ballot for the Special Election on Tuesday November 2, 2004. . Since,ely, Sandra D. Lee City Secretary sdl • CITY HALL • 113 EAST 8TH STREET POST OFFICE Bax 409 • GEORGETOWN, TEXAS 78627-0409 • 51 2/930.3652 • FAX: 51 2/930-3622