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Home My WebLink AboutMinutes_LAB_05.14.2012Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas May 14, 2012 MEMBERS IN ATTENDENCE. Betty Ann Sensabaugh, Lydia Harkey, Lois Case, Charles Aguillon, Margaret Thompson, Karen Limbaugh, and Linda Nix. ABSENT: None STAFF IN ATTENDENCE Eric Lashley - Library Director OTHERS IN ATTENDENCE: Kathleen Bowling — Evening and Weekend Supervisor and Leslie Bradley — Library Assistant AGENDA: 1. Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Lois Case made the motion to accept the minutes of the April 2012 Library Advisory Board Meeting and Charles Aguillon seconded the motion. The motion passed unanimously. 2. Citizens wishing to address the Board: None 3. Director's Report — Eric Lashley: Director Lashley reported both visitations and circulation were up for the month of April. Eric reported e-book circulation has remained steady. Eric reported the April 11 WOW! bookmobile ribbon -cutting was a big success as well as the volunteer appreciation luncheon that took place on the same day. The WOW!mobile also participated in the Red Poppy Festival parade and car show. The reception from the Red Poppy Festival crowd was overwhelmingly positive. Eric also reported the periodical Library Journal wrote an article about the WOW!mobile project and ribbon -cutting event. Director Lashley noted the Fnends of the Library had a successful author senes event with Taylor Stevens. Ms. Stevens was a former member of the cult Children of God and uses her experiences in the cult in her writings. Lashley announced three staff members (Bethni King, Sally Bernier, and Brenna Normann) attended the Texas Library Association's annual conference in Houston, Texas. Many ideas were brought back from the conference which we hope to implement. Eric announced he spoke to the San Gabriel Woman's Club and the Sun City Computer Club dunng the month of April. Eric announced a few upcoming events: Randy's Rangers will be playing on Sunday, May 20 and the Georgetown Reads Bibliovita will be conducted May 15 and 16 Bibliovita is a program in which a person can "check-out" another person as a `human book". The purpose is to learn about another person's life, their religious beliefs or anything they may make them special or interesting. Director Lashley also announced the Festival of the Arts organization will be doing a program entitled "French Stories and Music for Children" on May 18 at 10 AM. Eric reported staff members Hannah Moore and long-time employee Ralph Love have resigned from the library Eric noted Hannah's position has been posted and Ralph's position will change from a Texas Historian/Genealogy position to a regular Library Assistant position with responsibilities which will include covering the service desks as well as assisting Michele Harber with the bookmobile. Eric read the patron comments. Consideration of and possible action on the follow: • Introduction of library staff member — Eric Lashley: Director Lashley introduced two staff members to the board. Leslie Bradley has been a patron of the library for approximately 18 years. Leslie has worked for the library for a few years, first as a temp/on-call and now as a full-time Library Assistant. Leslie has completed her degree in Library and Information Science at the University of North Texas and hopes to have a professional level position in the library in the future. Leslie works in both public services and technical services Kathleen introduced herself to the board. Kathleen has worked for the library for 16 years Kathleen will be retiring from the library on February 14, 2013. Kathleen is the supervisor for the evenings and Saturdays. She also serves as the library's volunteer coordinator and assists each year with the tax assistance program. • Bookmobile — Eric Lashley. Enc reported in less than one month of service, the bookmobile circulated 759 items for the month of April. The library has received two recent donations on behalf of the bookmobile from the San Gabriel Woman s Club ($508.00) and a local Girl Scout troop ($76.88). The bookmobile schedule will change the first week of June to the summer schedule where it will be at senior locations one week and the next week it will be at children's locations. When the children return to school in the fall, we will go back to focusing more on senior residents. Michele has visited all of the elementary schools in GISD. The bookmobile was well received at each location Eric reported the easiest way to find the schedule for the bookmobile is to go to the library's home page on the Internet and use the calendar feature. If you select `Bookmobile' you will have a calendar of all the stops. • Library budget — Eric Lashley Director Lashley reported the library will receive an additional $10,000 for library materials next fiscal year and will receive funds for Temp/On-call positions to fill in dunng absences. • Pilot art center: Eric Lashley: Eric reported he will be going to City Council on May 22, 2012 to ask for the funding of the renovation of the Old Firehouse on Main Street to be converted into an art center. Eric said the art center will be managed by the library in partnership with a local nonprofit art group. The nonprofit will operate similar to the Friends organization and will provide volunteers to run the art center. • Report from Arts & Culture Board regarding future reviews of art in the library — Eric Lashley: Director Lashley reported the Arts and Culture Board agreed with the recommendation the Library Advisory Board made in regards to allowing in future complaints about art work in the library to go before the Arts and Culture Board and not the Library Advisory Board. Note: Karen and Eric discussed a conversation they had about the functionality of the library's catalog. Eric reported he would ask our vendor to change the search from a "key word" search to default to an advanced search which would require users to select either Author, Title, or Subject. Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM. Respectfully submitted, f r�� ( �) l.,r„�r,.(�,-,L. Lydia Harkey, Secretary Betty Ann Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY April 2012 HIGHLIGHTS • The Sun City Photography Club members exhibited their work in the galleries during April. • The Madera Trio, playing flute, clarinet, and piano, presented a beautiful concert in the Hewlett Room on Sunday, April 15. The audience was small but enthusiastic. • The ribbon -cuffing for the WOWImobile took place on April 11, National Bookmobile Day. Mayor George Garver and Friends President Louise Beyer made brief presentations before Director Lashley, accompanied by members of the Georgetown Chamber of Commerce, cut the ribbon. The public had an opportunity to tour the vehicle after the ceremony and the Friends served refreshments in the lobby. • Michele Harber, the Community Outreach Librarian, began making the scheduled WOW!mobile rounds during April. She received enthusiastic greetings everywhere she went. On Saturday, April 28, the bookmobile was part of the Red Poppy Festival parade and many people visited it during the time that it was parked downtown. STAFF ACTIVITIES • Sally Bernier, Bethni King, and Brenna Normann attended the annual conference of the Texas Library Association, which was held in Houston April 17-20. • On April 12 Eric Lashley spoke about the library and library services to the San Gabriel Woman's Club and the club made a generous donation to the library. PATRON COMMENTS FOR April 2012 Comment: More Large Print Books Comment: I like your library and I like your books and your great activities and I like it because Hannah the librarian also shows caring and inquires to care about and new things. Comment: Place several maps of the library around for location help. Comment: Have Rachael put up a cot so she can sleep here! Love her! Comment: Get rid of the public computers. Why are my tax dollars going to help pay for computers for people that can already afford them? Comment: Please clean tables and chairs on children's patio. Comment: For a volunteer: Please clean the counter and window in the check -in area. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2011 2012 Oct Nov- Doe Jan Feb Mar Apr Annual Total Patron Visits Current Year 30822 27674 22499 36123 32409 47620 39433 236580 010-2011 31410 27524 28878 27363 29232 31269 33018 36292 2009-2010 26060 30456 30302 29297 28658 343465 2008-2009 29997 22046 25586 27240 27116 28989 29899 339790 Circulation 2011 2012 Current Year 46280 42864 38880 44006 41926 46073 42285 300303 2010-2011 40965 40697 3963 42919 40488 44139 40729 527746 2009-2010 38681 39091 38262 42493 40364 43808 40171 524610 2008-2009 38909 33986 33923 37724 37916 43879 39281 496603 FY 2011-2012 Statistics Children`s Programs Annual Total Attendance 1470 547 760 524 619 1976 875 6771 Programs 3 0 2 0 3 4 5 17 Story Time 22 20 13 23 21 19 20 138 Other (Tour, Movies, 3 5 1 1 0 3 1 14 After School Progran 0 4 0 6 4 4 4 22 Other Services ILL Ordered 63 37 42 48 41 57 48 336 ILL filled 46 21 29 37 38 32 39 242 Lg Print Circuit 200 200 200 200 200 200 0 1200 Internet usage (persons) 8112 7001 6429 7498 7328 5811 * 3531 39899 Overdrive usage(E-gooks) 295 397 508 663 573 554 545 3535 Overdrive usage (audioboof 174 182 163 200 181 191 161 1252 Volunteer Hours Adult 796.00 672Y5 634:50 704,00 66115 753.00 697,25 4919,25 Teen 29,00 0.00 000 0.00 16,00 0.00 10.00 55,00 Community Service 163,50 175.25 168,25 1X50 153,00 158,50 104.50 10%50 Total 988,50 848.00 802.75 840,50 830,75 911.50 811,75 6033,75 Registrations City Residents -new 212 123 106 172 156 182 152 1103 GISD Kids' Cards 18 4 8 18 13 27 12 100 Non -residents -new 51 36 25 30 48 39 32 261 Total 281 163 139 220 217 248 196 1464 Gash Receipts Fines/Misc. Revenue 2956,98 2329.37 2462,00 2934.67 2916,08 3298.81 3047.18 19945,09 Non-resident fees 2495.00 2225.70 1730.00 2505.00 2675,00 2310.00 2485,00 16425,70 Donations 1697,40 1447A1 1321,25 1202,37 1080.80 "1191.10 1461A3 9401,46 Gifts/Memorials 3075,00 300.00 53100 945.00 72.50 1050,00 14999.88 20975.38 Meeting Room Use persons attdg meetings 4180 2005 2482 1662 1738 2769 2519 17355 Library Collection Changes Copies Added 6642 430 1391 1361 1390 1647 1175 8036 Copies Discarded 523 228 405 457 536 383 538 3070 Donations Added 138 33 54 32 205 691 148 1301 Notes: Library dosed for 5 days --inventory * Cataloging position vacant this month "usage down due to stations being disabled during replacement GEORGETOWN PUBLIC LIBRARY DONATIONS -- April 2012 Linda & Fred VanHook $40 in memory of Clint Burks Judy & Don Parks and Jim English $50 in memory of Edna Bullock Judy & Don Parks and Kellous English $50 in memory of Louis Clayton Moore William B. Jones Copy of Bodyguard of Lies by Anthony Cave Brown The Woman's Club $100 honoring four speakers: Floss, Hobgood-{aster, Lashley & Master Gardeners San Gabriel Woman's Club $508 for bookmobile materials Joyce Porter $100 in honor of Gerry Sensabaugh Tina Wall $25 in honor of Gerry Sensabaugh Linda Walke $3000 for large -print books Mary Ann Barbour $25 in memory of Charles Arthur Horger Mary Ann Barbour & Emily Bristow 50 in memory of Jack Thomas Harris Joel Figueroa Copy of his book, Just Joel, Volume 1: Just for Starters Girl Scout Troop 1167 Donated $76.88 for books for the WOWlmobile i