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Home My WebLink AboutMinutes_LAB_06.11.2012Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas June 11,2012 MEMBERS IN ATTENDANCE. Betty Ann Sensabaugh, Lydia Harkey, Lois Case, Charles Aguillon, Margaret Thompson, Karen Limbaugh, and Linda Nix. ABSENT: None STAFF IN ATTENDANCE. Eric Lashley - Library Director and Noreen Rafique — Library Assistant OTHERS IN ATTENDANCE: None AGENDA 1. Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Margaret Thompson made the motion to accept the minutes of the May 2012 Library Advisory Board Meeting and Lydia Harkey seconded the motion. The motion passed unanimously. 2. Citizens wishing to address the Board: None 3. Director's Report — Eric Lashley: Director Lashley reported visitations were down for the month of May, but circulation was up Enc reviewed the statistics for this fiscal year and noted the circulation was up 5% over last year to date. Lashley projected OverDrive e-books and downloadable audio books would total more than 8,600 (6,400 e-books and 2,200 downloadable audiobooks) checkouts this fiscal year. Eric reported the high use of e-books in May was due in part to Kindle users. Lashley reported the circulation for the bookmobile was 757 for April and 716 for May for a two month total of 1,473. Usage should increase during the summer months with the addition of the children's stops. Director Lashley noted May 12 was Asian Pacific Heritage Celebration Day and the library hosted Korean cooking, Tat Chi, karate, acupuncture, feng shut, hula dancing and Japanese calligraphy demonstrations. On May 18 the Festival of the Arts organization held a children's program of French classical music and it was attended by approximately 200 children. The program was a great success and the Festival is considering doing more children's programs to get children interested in classical music at an early age. The library is interviewing for two part-time positions, which staff hopes will be filled by the end of July. Lashley reported that the Texas State Library and Archives funded the second year of the bookmobile librarian position. The grant also will provide money for materials for the bookmobile Georgetown received the highest score for our grant application. Upcoming events — Xander Ortiz will be performing at our monthly music program on Sunday, June 24 2-4 PM. Eric will be speaking at the Sun City Kiwanis on Tuesday, June 12 and the Sertoma Club on Thursday, June 24. Eric read the patron comments. Consideration of and possible action on the follow: 1. Introduction of library staff member - Eric Lashley* Eric introduced Noreen Rafique to the board Noreen informed the board she had grown up in the library and started volunteering at an early age when she would tag along with her older sisters who volunteered as teenagers Noreen was hired as a Temp/On-Call at 16 and was hired as a permanent part-time employee in August 2011. She was promoted to full-time when Michele Harber accepted the bookmobile librarian position. Noreen is also a full-time student at Austin Community College. She currently works at the front circulation desk and her off -desk duties include working with the donations. Noreen thanked all of the members that volunteer at the library. She said we couldn't survive the summer reading program without the volunteers. 2. Bookmobile - Eric Lashley Eric mentioned again that the library had received the State grant to fund Michele Harber's position for another year. Eric showed a calendar of different stops Michele would be making in the next few weeks. Lois ask how the children attending the Sun City Kid's Camp were going to be able to return the library materials checked out and Director Lashley replied it would be the responsibility of the grandparents to be sure they were returned. All items will be checked out to family members that are library card holders. 3. Library Pilot art center Eric Lashley Eric reported that on May 22 Council approved a budget of $400,000 to create an art center in Old Firehouse #1. During the second week of June the City will conduct interviews for architectural services for the renovation and also will be reviewing a proposal from a nonprofit organization to partner with the City to run the art center. Demolition of the interior of the fire station will begin sometime in September and the art center should be ready in December. 4. Summer programs for children and teens - Eric Lashley: Director Lashley projected photos of the children's summer reading kickoff and also showed the calendar of events for the children s program as well as the teen program. 5. Library catalog - Eric Lashley Director Lashley demonstrated how the library's catalog is currently set up and how the library could change the catalog to default to an advanced search but due to the way the catalog's webpage is currently constructed, defaulting to the advanced search looks strange. Eric noted he would continue to work with the automation vendor to try and improve the functionality of the catalog. Chair Betty Ann Sensabaugh adjourned the meeting at 7:19 PM. Respectfully submitted, Lydia Harkey, Secr ry Betty Anne Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC IC LIBRARY May HIGHLIGHTS • GISD students from all levels displayed their artwork at the library during May. • On Friday; May 18, organizers of the 2012 Festival of the Arts put on a special musical storytime featuring music and stories from France. The event was well attended and the children were very engaged: • The live music event for the month on Sunday, May 20, featured two members of Randy' Rangers playing old time country and Texas swing. • May was Georgetown Reads! month. The book for this year was Listening is an Act of Lave by Dave Isay, a compilation of oral histories from NPR's Story Corps. Events included an evening of listening, a talk by Dr. Stephen Sloan from Baylor's oral history center, a cooking demonstration, a scrapbookng session, opportunities to check out a human book, and opportunities to record interviews with loved ones. • Saturday, May 12 was Asian Pacific Heritage Celebration day, organized by library patron Alen Horiuchi Williams; The day -long event featured demonstrations of karate, Korean cooking, Japanese calligraphy; tai chi, acupuncture, feng shi, and hula dancing. • Hannah Moore resigned her position as library assistant effective May 18. Lawren Ramos, who had been hired recently as a part-time library assistant for the children's room, was selected from a large pool of applicants to move into the vacant position. She began working full time on May 29. Due to ongoing health problems, and after nearly 19 years of service, in mid -lay Ralph Lave resigned his position as the library's local historian: STAFF ACTIVITIES • Late in the month the City began advertising the two part-time library assistant positions that are open: one in the childrn's room and one in public services. PATRON COMMENTS FOR MAY 2012 Patron Comment: It would be great to have a selection of famous art prints available for checkout. Patron Comment: Beautiful library! Patron Comment: It would be great if individual volumes of graphic novels were able to b reserved as opposed to the current system where several volumes are groups as on item. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2011 2012 Oct Nov Dec Jan Feb Mar Apr May Annual Total Patron Visits Current Year 30822 27674 22499 35123 32409 47620 39433 26692 262272 2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 362923 2009-2010 26060 30456 30302 29297 28658 25359 343465 2008-2009 29997 22046 25586 27240 27116 28989 29899 25883 339790 Circulation 2011 2012 Current Year 45280 42854 38880 44006 41925 45073 42285 46462 346765 2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 527746 2009-2010 38681 39091 38262 42493 40364 43808 40171 40471 524610 2008-2009 38909 33986 33923 37724 37916 43879 39281 38891 496603 FY 2011-2012 Statistics C ildren's Programs Annual Total Attendance 1470 547 760 524 619 1976 875 1219 7990 Programs 3 0 2 0 3 4 5 5 22 Story Time 22 20 13 23 21 19 20 16 154 Other (Tour, Movies, 3 5 1 1 0 3 1 0 14 After School Prograrr 0 4 0 6 4 4 4 4 26 Other Services ILL Ordered 63 37 42 48 41 57 48 43 379 ILL filled 46 21 29 37 38 32 39 37 279 Lg Print Circuit 200 200 200 200 200 200 0 0 1200 Intetnetusage (persons) 8112 7001 6429 7498 7328 5811 * 3531 6550 46449 Overdrive usage (E-stooks) 295 397 508 663 573 554 545 744 4279 Overdrive usage (audibbook 174 182 163 200 181 191 161 205 1457 Bookmobile circulation nla We nla nta nta nta 757 716 1473 Volunteer Hours Adult 796.00 672.75 634.50 704:00 661.75 753,00 697.25 735.25 5654:50 Teen 29.00 0.00 0.00 0.00 16.00 0.00 10.00 0.00 55,00 Community Service 163.50 175,25 168.25 136.50 153.00 158.50 104.50 185.75 1245:25 Total 988,50 848.00 802.75 840.50 830.75 911.50 811:75 921.00 6954.75 Registrations City Residents -new 212 123 106 172 156 182 152 120 1223 GISD Kids" Cards 18 4 8 18 13 27 12 17 117 Non -residents -new 51 36 25 30 48 39 32 29 290 Total 281 163 139 220 217 248 196 166 1630 Cash Receipts Fines/Misc. Revenue 2956,98 2329.37 2462.00 2934,67 2916,08 3298,81 304718 3266.16 23211,25 Non-resident fees 2495,00 2225.70 1730 00 2505,00 2675.00 2310.00 248&00 2445.00 18870,70 Donations 1697.40 1447.41 1321.25 1202.87 1080,80 1191,10 1461,13 1427,84 10829,30 Gifts/Memorials 3075.00 300.00 53100 945.00 72.50 1050.00 14999.88 731.96 21707,34 Meeting Room Use persons attdg meetings 4180 2005 2482 1662 1738 2769 2519 2919 20274 Library Collection Changes Copies Added 642 430 1391 1361 1390 1647 1175 1184 9220 Copies Discarded 523 228 405 457 536 383 538 754 3824 Donations Added 138 33 54 32 205 691 148 132 1433 Notes; Ub ari e6osed for 5 days -inventory Cataloging position vacant this month *usage down due to stations being disabled during replacement GEORGETOWN PUBLIC LIBRARY DONATIONS -- May 2012 Christa Schwin Broderick g $20 in memory of Margaret Norberg Earlene Scutt $20 in honor of Deanna L. Scott and a copy of Deanna's book, Tiaras and Pink Frosting Maria Navarro $20 in honor of Gerry Sensabaugh Georgetown Optimist Club $250 for children's programming Lester Frazier $250 undesignated Ede Goudy $35 in memory of Margaret Norberg Central Texas Colony Society of Mayflower Descendants Copy of Here Shalt! Die Ashore by Caleb Johnson, in honor of Dr: Stephen Benold William B. Jones Copies of Hitler: A Study in Tyrrany and Hitler and Stalin; Parallel Gives by Alan Bullock; and Of Thee l Sing by Barack Obama