HomeMy WebLinkAboutMinutes_LAB_11.09.1998Minutes for the Georgetown Public Library Advisory Board Meeting
9 November 1998
Present: Tom Berry, Nelda Burson, Joe Case, Michelle Crider, Nell Dickson, Jean Ehnebuske, Dorothy Hagen,
heila Henderson, Rachel Logue, Judy Parks.
Excused Absences. None
Unexcused Absences: Sharon Sanders Webster
Sheila stated that due to the late notice/posting of this public meeting, all actions taken at this meeting may be
challenged and therefore not binding.
Approval of Minutes:
With the correction of Dorothy's last name, minutes were approved with a motion from Jean and a 2nd
from Tom.
Comments From Citizens:
Sun City Kiwanis expressed their favorable comments with regards to both the library facility and the
staff One patron who had expressed her complaints earlier in the year was pleased with the library's
responsiveness to her concerns. This patron still feels as though the library should consider extending the
loan duration of books on tape. Sheila stated that 7 days seems reasonable and exceptions are made upon
request. All agreed with the loan duration of 7 days.
Comments from Chair:
Nell introduced Dorothy Hagen as our newest advisory board member. Welcome Dorothy.
Library Directors Report & Statistics:
Sheila thanked all who helped with the Georgetown sesquicentennial celebrations Furthermore, she
reported that of the roughly 7 000 students registered in GISD, approximately 3,000 carry student library
cards. Sheila was also excited to let us know that Bob Hart had won the Texas Municipal League
Administrator of the Year Award. Following the awards presentation, Sheila attended the Conference of
Library Directors who mentioned how impressed they were with all that Bob had done and his continued
support for the library. No further comments on the Library Statistics.
Gift Memorial Fund:
No comments
Old Business:
Long Range Plan - Sheila stated that while there was nothing to report at this time, she would follow up
at the appropriate time and update the board with any needed amendments.
Internet Policy - The policy is currently on hold and will be reviewed at our next meeting.
Future Library Location - Nell asked if we needed to take further action at this time or if the advisory`"
board could do anything to hasten the process. Sheila stated that while all current plans are to build
within the next 2-3 years, nothing definitive has been decided at this time with regards to actual sites or
specific dates.
New Business:
In light of Sharon's unexcused absences Nell will be contacting her. Sheila stated that the next unexcused
absence would resultin Sharon's resignation as advisor.
Jean mentioned the upcoming Texas Book Festival and encouraged anyone attending to consider
purchasing a signed edition to donate for the Georgetown Library Fund Raiser and Silent Auction in the
coming year.
Michelle motioned to adjourn the meeting and Rachel seconded. The meeting was adjourned.
MONTHLY REPORT
GEORGETONNIN PUBLIC LIBRARY
October, 1998
Highlights
Library Staff and Board promoted the library while participating in the Williamson County
Sesquicentennial Celebration by putting up a booth at the designated location can the Square,
October 3. The booth was visited by many and a large number f balloons, stickers, bookmarks,
and rather promotional items were distributed by the staff
Library Staff continued to process remaining G.I.S. . Student Cards throughout the month.
They also publicized library programs and services with a booth display at G...V.E."s annual
`Journey to Maturity conference held at First Baptist Church, October 21.
L
i
STAFFOut and About!
Sheila Henderson participated in a Georgetown Project planning meeting on October 7, at Main
Street Baptist Church. The group is charged with developing a proposal for a Parent Resource
Center:
The G.I. .E. Board met on October 13 to review its budget and annual programs. Sheila
Henderson was in attendance.
n October 14, Erie Lashley, Craig Dowell, Lee Sparks, Rosaurea and Cristy McNicholas
met with Sheila Henderson for a management budget meeting to look over our 9 /99 fiscal year.
Sheila Henderson and EricLashley attended the ILA istrict III meeting in College Station on
October 24, Eric was elected to serve as Treasurer.
Can Thursday, October 29, Sheila Henderson attended the Texas Municipal League Conference
Sheila was elected to serve as President beginning at next year's conference,
ADMINISTRATION
Lisa Jackson has accepted the position as our new C hildren's Services Assistant / Children's
cataloger for the ,Library. This is a full-time position, which she will divide between cataloging
and wearying in the children's room,
PROGRAMMING
Fire Safety Awareness Week brought a visit from the Fire Department ent to the Library. Ms Rosa
and the children were given a brief lecture from Fire Department personnel and were shown
around a fire truck. Other activities this month were making lanterns and pumpkins. The children
were treated to harvest stories and a partycan the 28th and 29th of the month.
VOLUNTEERS
Donnie Radford, our staff book processor has had the help ofmany hands these last few peek
processing all the new batiks, tapes and videos which have arrived. Library Advisory board
embers Judy larks, Michelle Crider, Nelda Burson, Jean Ehnebuske and Dorothy Hae en are
among those great helping hands. Many thanks goes out`to all our helpers who volunteer a few
hours of their time to help us out,
UT ! t$
TLS Regional Meetings are scheduled for January, 1999. . Times and locations to be
announced,
Library Foundation Gala is scheduled for March 6, 1999.
Public Library Association Annual Conference will be in Chicago, March 24-27,1999.
Texas Library Association Annual Conference will be held in Dallas, April 1-2 , 1999.
Georgetown
Public Library Statistics
Cornparative Fiscal Year Statistics
1998
Oct.
Nov.
Y-T_
Patron Visits
Current Year
23409
"
23,409
1997-1998
15383
9,137
153,997
1996-1997
11,504
10,727
161,905
1995-1996
7,672
9,312
125,397
1994-1995,
11,260
8,920
113,240
1993_1994
5,356
9,211
104,437
1992-1993
5,204
5,354
66,443
Circulation
Current Year
20,533
20,533
1997-1998
20,333
1,84
220,430
1996-1997
13,865
1,161
206,504
99-1996
15,315
14,389
174,409
1994-1995
15,305
14,766
187,548
48
199-1994
14,205
13,607
182,578
192-1993
1,47
11,52
159,648
Fy 99-99 statistics
W,',hildren'sPrograms
endarrce
534
534
Story Hour
10
10
Other. Tour, Movies, craft
Other Services
ILL ordered
0
ILL tilled
0
Large Print Circ
50
50
Volunteer Hours
I
Adult
60.50
60.50
Teen
2.00
2.00
Community Service
20.00
20.00
Total Volunteer Hours
8 _.50
82.50
Registrations
City Residents - new
285
285
Non -Residents - new
38
38
Non -Residents - Renew
63
63
Total
386
386
Cash Receipts
ones, Room Rentals
1,507.72
$1, 07.72
ran -Residence Fees
1,700.00
$1, 700.00
Donations
1,181.18
$1,181.18
•
GIFT FUND EXPENDTI'URES
OCTOBER 1998
BOOK DONATIONS
Tina Allen
Mountaineer by Chris Bonington
In Honor of Tony Lyerly
Dr. and Mrs. R.J. Kaufmann
116 books
Lisa Moore
25 children's books
Mr. and Mrs. John Schudy
139 books
United Way
Knights of the Cross (Large Print) by Piers Paul Read
i Spec's War (Large Print) by Sara Fraser
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