HomeMy WebLinkAboutMinutes_LAB_05.11.1998Minutes for the Georgetown Public Library Advisory Board Meeting
11 May 1998, 6:30 PM
Present: Sheila Henderson, Nell Dickson, Nelda Burson, Tom Barry, Sharon Sanders
Webster, Jean Ehnebuske, Michelle Crider, Greg Gibbons.
Excused Absences: Rebecca Pfiester
Unexcused Absences:
The meeting was called to order by Chairperson Nell Dickson. The minutes were
approved as written with a motion from Nelda Burson, a second from Tom Barry, and a
passing vote.
Comments from Citizens: Sheila Henderson reported that only favorable comments had
been received from citizens this month, including those from City Manager Bob Hart.
Sheila remarked that Pat Touhy had visited the library to plan the upcoming Staff/Board
Retreat and had remarked how impressed she was with what she observed. Nelda added
that she had heard positive comments about Sheila from architect Tom Nichols.
Comments from the Chair: Nell explained that she would like to use a timer to keep Board
discussions on track and to expedite our meetings. All agreed.
Report on Long -Range Plan: Nell asked Greg to report on the progress of the Long -
Range Planning Committee. Although he said there had been no formal meeting of that
committee, Greg remarked that in a discussion with Michelle it had been deteuuined that
the Long -Range Plan for the Board might not necessarily be the same as the Library's
Long -Range Plan. He said the report will be on a future Board agenda. Sheila
commented that she and Pat Touhy are working on a "goals -grid" to show just where
progress has been made so far.
Library Director's Report and Statistics: Sheila replied that it stands as written. In
responding to a question about Wayne Porter's Board position, Sheila explained the City's
policies and procedures regarding absences. Basically, in almost any case, an explanatory
call ahead to Sheila or her designee, the Board Chairperson, or another Board member
gets an individual an "excused" absence. Sheila noted that there has been no response
from Wayne to her letter informing him that he will be dismissed from the Board unless he
appeals his dismissal to the City Council.
Report on Gift/Memorial Fund Expenditures: Sheila said that "Things could be better."
She reiterated the need for "a big promotional effort" and said that ideas would be
discussed at the upcoming retreat.
Old Business: Sheila reported that she and Pat Touhy worked on the agenda for the
retreat today. Although tentative, the retreat will begin on Friday, June 5, at 3 PM with a
team -building activity until dinnertime. Randy Morrow will be the facilitator for that
activity. After dinner, the group will be split into Board and Staff. Pat will be working
with the Board, and Sheila with the Staff. On Saturday, Board and Staff folks will be
working together on teams to talk about building expansion plans for several different
areas. For example, if one of the broad goals is to meet the needs of the independent
learner, the group looking at that need might decide that putting in study carrels is a way
to expand services for those patrons. Similarly, if a goal is to meet a growing population
of children, the group looking at need might planhow best to expand the children's
department. Sheila said that the group will be "developing a plan to sustain us for the next
ten years " She called it ' the plan with a mission."
Nelda moved and Tom seconded that we will have no regular meeting in June. The
motion carried 4-2.
New Business: Sheila presented the summer hours for the library. They are 9-7, Monday
through Thursday; 9-5 on Friday; 9-2 on Saturday The new hours go into effect after
Memorial Day (May 26) and continue until Labor Day. There is no reduction in the
number of hours the library is open.
The Board members decided to sign a card at the July meeting for Sally Riddle, who is
moving to Germany.
Greg moved to adjourn the meeting, and Tom seconded the motion. It passed.
Respectfully submitted,
EX tit Ana Le.
can Ehnebuske