HomeMy WebLinkAboutMinutes_LAB_01.11.1999Minutes for the Georgetown Public Library Advisory Board Meeting
11 January 1999
esent: Tom Berry, Nelda Burson, Joe Case, Michelle Crider, Nell Dickson, Jean Ehnebuske, Dorothy Hagen,
Sheila Henderson, Rachel Logue, Judy Parks, Sharon Sanders Webster
Meeting was called to order at 6:33 pm.
Approval of Minutes:
The following corrections were made under:
1. Present: Nelda Burson name correction.
2. Excused Absences: Judy Parks
3. Comments From Citizens: They were pleased with both the service and the programs
provided by the library.
4. Comments From Chair: Nell asked both Joe and Nelda to serve...
With these corrections, Jean motioned for approval of minutes with a second from Rachel. The minutes
were approved.
Comments From Citizens:
Shelia had nothing formal to report.
Comments From Chair:
Nell had nothing to report.
Nominating Committee Report
Nelda reported on the following recommendations:
Chair - Nell Dickson
Co -Chair - Joe Case
Secretary - Nelda Burson
Floor was openned for additional recommendations. With none being made, Tom motioned for approval
of officers with second from Jean. Officers were voted in by acclaimation.
Library Directors Report & Statistics:
Sheila noted our newest board member is Lisa Hopkins who willbe joining us at our February meeting.
Sheila asked all advisors to mark their calendars for the Boards and Commissions Banquet which will be
held on March 25.
Gift & Memorial Fund:
No Comments
old Business:
• Review and update of the Interntet Policy. No further recommendations or changes at this time.
Sheila noted that we will continue to stay in tune with the needs and desires of the commumty with
regards to any future changes deemed necessary.
Judy updated us on her letters and responses to our state congressmen. These letters and responses
are on file with Sheila for those interested in reviewing In essence, they are all favorable to
increasing funding for local libraries and will watch for bills which come before the House and Senate
this session. In addition, Jean reminded Advisors that February 23 was Legislature Day to lobby for
libraries and encouraged those who could attend to do so. There will be a training session the
evening of February 22 to instruct individuals how to approach congressmen and women in order to
be most effective.
New Business:
• Board was asked to review Georgetown Public Library Board Calendar of Action. The following
recommendations were made:
•
February. Election of Officers to be struck as this issue was voted on in the January meeting
Organize for the meeting with City Council and prepare agenda to bring before
that body in May.
March: Move Review of Long Range Plan to some future date to be determined.
•
A tentative list of agenda items to cover with the city council was discussed which included:
• Review of birthing the Foundation
• Pressing the need for new facilities
• Lobbying for library issues
• Reading of Judy's letters to congressmen and responses and discuss her role as CTLA
representative
• Retreat Agendas
• Jean reminded advisors of the upcomming Gala which is scheduled for March 6. Liz Carpenter is the
honorary speaker. Tickets will be $40. Sign up sheets for helpers were passed around.
Dorothy requested that consideration be made for a hot water heater. Sheila mentioned that it is a
budget item again this year.
Nell asked for motion to adjourn. Sharon so motioned and after a series of seconds, meeting was adjourned at
7:41pm.
MONTHLY T
GEORGETOWN PUBLIC LIBRARY
December, 1998
STAFF - Out andAbout!
Sheila Henderson participated in a Georgetown Healthcare System focus group project can
Dec 2.
Can Dee Rosa Garcia attended a Georgetown Project Parent Resource Center meeting.
Sheila Henderson was ;guest speaker at a noon Optimist Club meeting on Dec 8. She also
participated in the Muscular Dystrophy Bind raiser.
The Central Texas Library System J,€ong Rang Planningd l tee met in Waco to
complete a 5 year plan on Dec 10 and 11. Sheila Henderson was in attendance.
On Dec 10, Sheila Henderson attended the Texas Municipal League New Officers
Orientation workshop held in Austin:
All staff attended the City Employee Recognition Luncheon sponsored by the City on Dec
11.
Craig Dowell and Fran Fit ner met with Judy Doer in Temple to view the Acquisitions
Module software at the 'temple Library on Dec 15.
ADMINISTRATION
PROGRAMMING
Music was the
predominant activity for the children this month, Mr Ton Emery shared his
holiday music with the storyti e children on Dee 2nd, and the musical play "The Friendly
Beasts" was performed for the children and staff on Dectl and I Oth. During regular
storytime, the holiday favorites "Rudolph" and "The Gingerbread Man" were read to the
children. Closing; out our month of celebration, Ms Rosa had Santa eye in on a fire truck to
visit with the children and had a holiday party in the afternoon for the afterschool children,
VOLUNTEERS
S
Several students from GeorgetownHigh School Honor Society have volunteered their time on
an occasional Saturday to help us process hooks. The students have in the past read stories
to the children, but we have expanded their duties to help us out with our ever growing book
acquisitions. With their help and the help of all our processors we N ere able to put over 1100
-
books out into circulation for the month of December.
ember.
C TL S Regional Meetings are scheduled for January, 1999. Staff will attend at varied tinges.
TLA Legislative Day is Feb 23.
Library Foundation Gala is scheduled for March d, 199 .
Public Library Association Annual Conference will be in Chicago, March 24-27.
Texas Library Association Annual Conference will be held in Dallas, April 21 ` 4.
CTLS Regional Dung Range Planning Meetingwill he held May 1 -14. Location TBA.
Georgetown Public Library Statistics
Comparative
Fiscal Year Statistics
1998
Oct.
Nov.
Dec.
-T-
trcrr Visit
Current Year
23,409
21,022
10,339
54,771
1997-1998
15,383
9,137
9,609
153,997
1 6=1 37
11,504
13,727
9,247
161,905
155_16
7,672
6,312
6,33
125,67
1 4-1 5
1 1,266
8,920
7,634
113,24E
19 3- 34
5,356
9,211
6,621
104,437
1992-1993
5,204
5,354
4,094
66,443
Circulation
Current Year
20,533
16,866
14,233
51,632
1997-1998
20,333
14,864
14,501
226,43
1 6--13 7
13,865
13,161
12,560
206,53
1995-1996
15,315
14,389
11,133
174,40 j
1994-1995
15,305
14,766
12,638
187,548
1993-1994
14,205
13,607
11,253
182,578
1 62` s 3
t 2,437
11,562
10,399
159,648
F ' 98-99 Statistics
Children'Children's Programs
tendance
®rograms
34
528
570
1,632
2
3
4
6
Story dour
16
6
4
20
Other. Tour, Movies, craft
Other Services
ILL ordered
29
26
19
74
ILL filled
24
22
21
67
Volunteer Hours
Adult
60.50
92.00
71.56
224M
Teen
2.66
32.00
4.00
38.00
Community Service
20.00
9.00
32,50
61.50
Total 'lur teer Hours
82.50
133.66
16&00
323.56
Registrations
City Residents - new
23.E
1224
33
497
Non -Residents ents - new
36
23
21
83
Non -Residents - Renew
63
51
31
145
Total
366
204
140
730
Cash Receipts
Fines, Room Rentals-
1,50 .72
1,222.92
1,309.98
$4,040.62
Non -Residence Fees
1,7013M
1,265M
865.00
$3,830.00
rations
1,181.18
737.16
1,158A1
$3,076.77
Georgetown Public Library Board ---- Calendar of Action
Library Advisory Board
January
Nominating Committee Report
February
New members first meeting - provide orientation packet
Elect Officers
March
Initial project list
Review Long Range Plan
April
May
Meet with City Council
June
• Board/Staff Retreat
July
August
Vote on Recommendation of CTLS Lay Representative
Review Reciprocal Borrowing Agreement
September
Lay Representative Recommend to Council
October
Review all policies
November
December
Appoint Nominating Committee
Set Library Closings for following year
Provide attendance report to Council
•
BOOK DONATIONS
GIFT FUND EXPENDITURES
DECEMBER 1998
Tina B. Allen
To the Summit by Joseph Poindexter
Mountain Journeys ed. by James P. Vermeulen
Both In Honor of Tony Lyerly
Johnnie L. Boysen
William M. Mims, Texas Ranger... and his Clan by Shirley Pieratt & Johnnie Boysen
Ralph Dixon Love
Texas History Theses ed. by H. Bailey Carroll & Milton R. Gutsch
Theses on Texas History ed. by Claude Elliott
0
0
1998 Library Advisory Board
Name
Home
Work
Fax
Appt.
Exp.
Terms
Restrictions
Phone
Phone
Date
Date
& Notes
I
Barry, Thomas D.
864-0771
1/98
12/99
1
132 Stetson Trail
Georgetown, TX 78628
2
Burson, Nelda
863-2123
N/A
1/94
12/99
3
1224 Church Street
Georgetown, TX 78626
3
Crider, Michelle
869-1696
1197
12198
1
Seeking
703 Thousand Oaks
reappointed.
Georgetown, TX 78628
4
Dickson, Nell F.
863-7244
863-0508
08196
12198
1
Seeking
144 Lost River Road
Georgetown, TX 78628
reappointed.
5
Elmebuske, Jean
105 Hideaway Cove
Georgetown, TX 78628
869-1580
1/98
12/99
1
6
Dorothy Hagin
863-3435
7198
12198
1
Replaced
3001 Addle Lane,
Greg
78628
Gibbons who
resigned.
7
Case, Joe
863-0096
328-3155
5198
12198
.25
Seeking
101 Pecan Vista
reappointed.
Georgetown, TX 78626
Replaced
Daniel
Castro.
8
Logue, Rachel
1255 Main Street
Georgetown, TX 78626
930-5401
5/98
12/99
.75
9
Sanders, Sharon
404 'Munderbay
Georgetown, TX 78624P
863-5389
4754199
1/96
12/99
2
Updated 6/16/98
l
•
Name
97
98
Barry, Thomas D.
132 Stetson Trail
Georgetown TX 78628
a
p
Burson, Nelda
1224 Church Street
Georgetown TX 78626
��
0
Case, Joe
101 Pecan Vista Cove
Georgetown TX 78626
i /
A
Crider, Michelle
703 Thousand Oaks
Georgetown TX 78628
0
0
-
Dickson, Nell F.
144 Lost River Road
Georgetown TX 78628
o
Ehnebuske, Jean
105 Hideaway Cove
Georgetown TX 78628
p
Hagen, Dorothy
3001 Addie Lane
Georgetown TX 78628
-- i
o/
/ p
Logue, Rachel
1255 Main Street
Georgetown TX 78626
C
0
Parks, Judy
Lay Representati
2014 Fountainwood Drive
Georgetown TX 78628
e
Sanders, Sharon
404 Thunderbay
Georgetown TX 78626
'
V
11 � �1/0 f IqAo--4�
1997
Jan Feb
Mar " Apr May
Jane
July
Aug Sept Oct Nov
Dec
N Burson
x
x
A Anderson
x
x
A Booth (term end Dec9
N Dickson
x
x
x
.,
M Beeman
x
x
J Kilgore
x
x (term end lil 7
S Riddle
x
x
x,
M Crider
S Sanders
x
x
R Pfiester
x
x
x
x
G Gibbons
Dr Castro
x x
x
x
W Porter
(Replace Dr Castro)
x
1998
Jan Feb
Mar Apr May
June
July
Aug Sept Oct Nov
Dec
N Burson
A Andersen
N Dickson
it
M Beeman
S Riddle
M Crider
Sanders
w„ ;
C Gibbon
W Porter
T Barry
J Case
J Ehnebuske
$` .
D Hagen
R Logue