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HomeMy WebLinkAboutMinutes_LAB_11.08.1999Minutes for the Georgetown Public Library Advisory Board November 8, 1999 The meeting was called to order at 6:30 p.m. by Chairperson, Nell Dickson. Those present were Nelda Burson, Joe Case, Nell Dickson, Jean Fhnebuske, Dorothy Hagen, Sheila Henderson, Judy Parks, and. Sharon Sanders. Tom Barry called in for an excused absence. Absent: Lisa Hopkins Nell read a letter of resignation from Rachel Logue, whose term would soon expire. Nell said that we would have a December meeting. Sheila reported that a new young man has been hired as Reference Librarian. Also she told us that Eric has decided not to resign. The Board briefly reviewed the Long Range Plan and Jean noted that some of the goals in the plan could not be reached until the library has more space. Judy brought up the question from a patron of the feasibility of a new library since electronic books will be in the future The Board all agreed that true library patrons will always want to hold books in their hands for pleasure reading. Joe reported that he has the small electronic game size machines that will hold four books for sale in his store but they are not in great demand. We discussed how we need to make the public more aware of our present activities and programs such as free library cards to all public school children, and our home -bound delivery program. Also we feel that the public should know just how many books are circulated from our library. We considered getting some of this information on Cable TV, the Sun City TV, and the City newsletter. Nell provided us with copies of the compiled results of the patron survey concerning what the citizens would like to see in the way of physical facilities for the future library. Seventy-one percent of those polled were in agreement that the library should be a stand-alone building. The favored location was the downtown area Addedcomments were discussed. Nell will make some changes in the draft recommendation to the Council, moving paragraphs around and omitting the third paragraph concerning the feasibility study by the City and the Georgetown Foundation This document stating the Board's recommendation will be presented to the Council after New Year. Nell also showed us a diagram of some plans being discussed by the feasibility study group that were presented at a meeting attended by Sheila, Nell, and Jean. Jean reported that the Library Gala has been set for March 24, 2000. T.R. Reid is the person to contact if the Board members wish to help in specific areas. Plans are for a band with dance music, a silent auction, and a live auction. There are no plans for a speaker. Joe moved to adjourn the meeting at 8:00 p.m. • 0 Ban i " i C " . " September 1999 Highlights The annual inventory took place September 1-3 and went smoothly. Weeding continued through the next week, but by the end of the month, all discarded books had been removed from the catalog. The coincidence of closure for inventory and Labor Day weekend brought about extremely heavy patronage on the Tuesday after the holiday and many comments about the library's four -day "holiday." To relieve stress on the public services staff, inventory will be held early in August next year. • Applications for GISD Kid's Cards were distributed early in the month and picked up on October 1. is On September 10, representatives from the Texas Cancer Data Center and the Williamson County Council on Alcohol and Drug Abuse were in the library to answer questions of patrons and make their resources known to patrons and staff. • The director's September 15 column in the Williamson County Sun, about the demise of the Friends group, has generated much positive response. It appears that the organization will be revived • Peter Pearson, a mentor in the Community Advocacy Program sponsored by Libraries for the Future and Friends of Libraries U.S.A., visited out library on September 24 and spoke to two groups. • Eric Lashley and Craig Dowell resigned September 27. Each has found a better opportunity elsewhere. Lee Sparks assumed the position of Assistant Director/Technical Services Librarian. The City's Human Resources Department upgraded the part-time cataloging position to full-time, so the library is presently advertising for a public services librarian, a reference librarian, and a cataloger. The annual library management retreat took place September 27. Budget issues, changes to the long range plan, and departmental plans for the coming year were the topics discussed. STAFF -- Out and About! On September 10, Sheila Henderson attended G.I.V.E.'s community relations meeting. Sheila Henderson participated in the TLA District III meeting in Waco on September 17. Sheila Henderson attended the Georgetown Project's annual year-end meeting on September 21. VOLUNTEERS Ana Davila and Matt Reaves, who are in GISD's Community -Based Instruction program, work at the library for two hours, two afternoons each week. They have been preparing for sale the books that were withdrawn during inventory. :7 • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 1998 1999 Oct. Nov. Dec, Jan. Feb. Mar. Apr, May June Patron Visits Current Year 23,409 21,022 10,339 13,810 14,548 17,028 14,679 17,414 21,352 1997-1998 15,383 9,137 9,609 9,637 10,540 10,514 11,259 10,389 13,159 1996-1997 11,504 10,727 9,247 11,991 11,623 14,595 15,810 15,730 17,672 1995-1996 7,672 9,312 6,803 10,980 10,792 9,480 14,538 11,463 14,241 1994-1995 11,260 8,920 7,834 9,424 8,381 13,387 10,300 9,746 10,103 1993-1994 5,356 9,211 6,621 8,208 10,669 8,793 9,603 7,400 10,622 1992-1993 5,204 5,354 4,094 5,313 5,840 6,455 6,822 5,398 8,649 Circulation Current Year 20,533 16,866 14,233 17,906 18,312 21,290 20,033 18,492 21,832 1997-1998 20,333 14,864 14,501 16,686 17,025 18,320 17,286 18,299 24,466 1996-1997 13,865 13.161 12,560 15,885 16,909 18,345 17,847 17,206 23,132 1995-1996 15,315 14,389 11,133 14,725 13,120 14,447 13,866 13,491 18,076 1994-1995 15,305 14,766 12,038 15,024 14,645 16,029 14,241 15,965 19,532 1993-1994 14,205 13,607 11,253 14,074 14,796 16,178 14,903 14,220 19,806 1992-1993 12,437 11,562 10,399 11,824 12,234 14,436 12,850 11,486 17,240 FY 98-99 Statistics Children's Programs Attendance 534 528 570 392 482 664 624 931 2,140 Programs 2 3 4 2 2 3 0 0 7 Story Hour 10 6 4 10 11 11 13 9 6 Other: Tour, Movies, Craft 2 4 7 SRP Registr 4 Other Services ILL ordered 29 26 19 53 42 29 19 34 26 ILL filled 24 22 21 29 44 27 17 24 26 Large Print Circ 50 50 50 50 50 50 50 50 50 Volunteer Hours Adult 60.50 92.00 71.50 79.75 9025 55.5 57.75 46.25 56.25 Teen 2.00 32.00 4.00 24.00 32.00 12 14 0 121.5 Community Service 20.00 9.00 32.50 22.00 100 10 10 27 35.75 Total 82.50 133.00 108.00 125.75 125.25 77.5 81.75 73.25 213.5 Registrations City Residents - now 285 124 88 140 92 101 96 119 115 Non -Residents - now 38 29 21 25 32 25 20 37 57 Non -Residents - Renew 63 51 31 51 55 68 55 67 113 Total 386 204 140 216 179 194 171 223 285 Cash Receipts Fines, Room Rentals 1,507.72 1,222.92 1,309.98 1,368.33 1,387.87 1,465.28 1,812.48 1,617.49 1,836.21 Non -Residence Fees 1,700.00 1,265.00 865.00 1,225.00 1,470.00 1,520.00 960-00 1,560.00 2,390.00 Donations 853.68 688.18 481.16 496.00 64911 480.60 450.77 1,100.30 622.95 Gifts/Memorials 230.00 0 650.00 1855.00 304.85 445,00 0 16,768.93 303.96 Amounts in Donations and Memorials were corrected 9/16/99 to reflect voids that previously had not been included. July August September Annual Total 18,703 11,135 11,201 194,640 (Y-T-D) 18,210 16,650 19,510 153,997 16,999 13,031 12,976 161,905 11,287 10,271 8,558 125,397 8,967 7,700 7,218 113,240 9,678 9,231 9,045 104,437 7,517 5,797 5,452 66,443 24,083 21,902 18,237 233,719 21,604 18,778 18,268 220,430 23,154 17,993 16,447 206,504 18,711 15,136 12,000 174,409 18,474 16,662 14,867 187,548 17,353 17,351 14,832 182,578 16,684 15,212 13,284 159,648 Total 1,836 0 313 9,014 5 0 0 28 3 0 12 95 3 0 0 20 46 49 52 424 25 38 49 346 50 50 50 600 41 66.75 37.25 754.75 58 32 42 373.50 7 0 23 199.25 106 98.75 102.25 1,327.50 119 85 91 1,455 40 27 30 381 63 60 44 721 222 172 165 2,557 896.62 1,620.75 1486.85 11,692.07 1,800.00 1,490.00 1200.00 17,445.00 595-21 576.32 1190.96 1 8,185.84 11,429.00 4,180.79 1011.45 37,178.98 0 0 0 GEORGETOWN PUBLIC LIBRARY Exhibits, Signs, and Soliciting Policy . To DISPLAY, in this policy, means "present to open view." All materials displayed in the COMMON PUBLIC AREAS will be selected based upon cultural, educational, and informational merits. COMMON PUBLIC AREAS means areas used by Library customers of all ages and with a variety of interests. These areas include but are not limited to foyers, meeting rooms, reference and circulation desk areas and enclosed display cases. Information presented will be objective and from a source generally recognized as authoritative, and not related to proselytizing for a particular faith, party, institution or cause. Materials which may be displayed include, but are not limited to, new acquisitions, topical or thematic groupings of materials and other items related to the interests of Library patrons. Art not owned by the Library will be displayed as per the current agreement with the Williamson County Art Guild. Materials displayed in the Children's Room will pertain to activities or topics of general interest to children 12 years of age and under. Materials available in the Library, but not chosen for display, will be shelved or stored in appropriately designated sections which maximize effective use of library space. PROMOTIONAL MATERIALS from or about the city, state, or federal agencies community events, public services or those providing objective information of value to Library customers may be displayed as space permits. Priority will be given to activities and groups related to the Library and other City Departments. SOLICITING for charitable or other purposes may take place only when approved and supported by the Friends of the Georgetown Library. No sales or solicitation may take place at any Library service counters. Prior to display, all materials must be submitted to Library staff for review under this policy and be clearly marked with the name of the sponsoring agency. The Library reserves the right to dispose of such materials. PROCEDURE FOR REQUESTS FOR RECONSIDERATION OF MATERIALS DISPLAYED. In order to have a request considered, the patron must: A. Be a registered borrower of the Georgetown Public Library. B. File a completed "Request for Reconsideration of Library Materials" form with the Library Services Director. C. Supply full name and address. Anonymous complaints will not be considered. After a competed Request for Reconsideration of Materials Displayed form is received, the Director of Library Services will review the reasons for the objections to the material in question, and will attempt to answer the display question to the patron's satisfaction. Patrons who are not satisfied with the Director's action may request that the material displayed be reviewed by the Library Advisory Board. Approved: 0 Bob Hart, City Manager Date GIFTS AND MEMORIALS September 1999 Elder Information Library The Senior Texan Legal. Guide, 3rd ed. In Honor of Lillian Bettencourt Victor Hotho Southwestern University Magazine Vol. 18, number 8, May 1900 Dr. & Mrs. R. J. Kaufmann 49 videotapes William Sanford American Tycoons by Carl R. Green & William R. Sanford Beverly Treuhardt In Pursuit of the Proper Sinner (Book on Tape) by Elizabeth George In Memory of Beatrice Huie • Highlights DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY October 1999 • A group of people interested in revitalizing the Friends of the Library met on October 6 to discuss their ideas about the purpose of the organization and how it should operate. They will meet again on November 1 to choose officers. The garage sale Anna Aiken held to benefit the Georgetown Library Foundation brought in $1200. • Eric Lashley, who had turned in his resignation, decided not to leave. • The shelving acquired with a grant from LCRA arrived. Lee and Eric installed most of it over a period of two days. This involves considerable physical labor and they are to be commended for the effort they put forth. • Interviews took place for the reference and cataloging positions. STAFF -- Out and About! All staff members attended the Austin Public Library's Staff Development Day on October 22. Each person attended two courses of their choice. Sheila Henderson attended the monthly G.I.V.E. and Georgetown Library Foundation meetings. VOLUNTEERS Latinos Unidos and Amigas, service organizations from Southwestern University, put on their third annual Children's Fall Festival at the library on October 31, from 4-6 p.m. The entertainment included games, prizes, a costume contest, and lots of food. Approximately 100 children and parents attended. The Southwestern students also provide homework help for children at the library each Wednesday afternoon. 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 1999 Oct Nov Dec Annual Total Patron Visits Current Year 14497 14497 (Y-T-D) 1998-1999 23409 21022 10339 194640 1997-1998 15383 9137 9609 153997 1996-1997 11504 10727 9247 161905 1995-1996 7672 9312 6803 125397 1994-1995 11260 8920 7834 113240 1993-1994 5356 9211 6621 104437 Circulation Current Year 20744 20744 1998-1999 20533 16866 14233 240419 1997-1998 20333 14864 14501 220430 1996-1997 13865 13161 12560 206504 1995-1996 15315 14389 11133 174409 1994-1995 15305 14766 12038 187548 1993-1994 14205 13607 11253 182578 FY 1999-2000 Statistics Children's Programs Total Attendance 503 503 Programs 7 7 Story Time 7 7 Other (Tour, Movies, Crafts) Other Services ILL Ordered 51 51 ILL filled 52 52 Lg Print Circuit 50 50 Volunteer Hours Adult 46.75 46.75 Teen 34.00 34.00 Community Service 11.00 11.00 Total 91.75 91.75 Registrations City Residents -new 191 191 GISD Kids' Cards 110 110 Non -residents -new 28 28 Non -residents -renew 48 48 Total 377 377 Cash Receipts Fines, room rentals 1796.04 1796.04 Non-resident fees 1325.00 1325.00 Donations 642.73 642.73 Gifts/Memorials 0.00 0.00 19 � 0 October 1999 Donations October 2 Mr & Mrs Robert Autrey in memory of Charles Pearson October 7 Ladies Auxiliary to VFW Post 8587 October 7 Fred Rogers in honor of his wife Rebecca October 11 In memory of James Treff-Lzs October 12 Armour Welch October 28 Dr & Mrs Rj. Kaufmann A Stranger in the Park by Stuart Fitts Ellis Island and the Peopling of America by Virginia Yans-Mclaughhin Fourteen Friends' Guide to Eldercaring Beach Music by Pat Conroy Heat by Stuart Woods God Bless John Wayne by Kinky Friedman Armadillos and Old Lace " " Love Songs of J Edgar Hoover Black Notice by Patricia Cornwall 78 video titles and 14 books 401 WEST GTH STREET GEORGETOWN, TEXAS 78626 TEL 512.869.1104 888.581.1113 FAX 512.869.1362 Spip.Vice frovioers Orgalijzqtjons: tental 113r ealth Center: Traitiio'-' oom for workshops and elpe4tional events up to 4 f. onsulting offices large eno�''g� for 4-5 people 4 rooms 9T group counseling in olvi 00-12people v '; 1 adr* 1 ability o. secured j�trative office with abil t Large Wi"#pg area Library1rosource room with computer t 'frminals and ability for TVNidpos Work Agora TOTN�QUAREFOOTAGE. I Parent/Childcare Training Resource Center: Large library resource area with circulation desk Sm&ler-Tesource room for specialized focus Office area for 4-6 parent educators and director Large room for parent meetings which could be divided into two rooms Chil4carp room Sanitation room for toys Large storage room Work Room Break area with small kitchen to handle snacks for meetings TOTALSQUARE FOOTAGE: Office Suace: Charitable Oreanizations �he edrgetovm ProiecJ.t.. rivateice space for three 600 s ft. Work Room 1/2 of 1600 sq. ft. SW sq. ft. Conference room 1/3 of 1200 sq. ft. 400 sq. ft. Reception area 1/3 of 1200 sq. ft. 400 sq. ft. TOTALSQUAREFOOTAGE- 2200 sq. ft. Georgetown Area United Wav: 1000 5q. ft. I OPQ t. 152-'50QQ t. s 5W �qqs. 5QQ - ft. -500 5o' ft. 52-V 4. fi. 900 sq: ft. 500 sq. ft. 1000 sct. ft. 800 ST ft. 600s ft. 200s ft. 300 s ft. 1000 S. ft. 300 so. ft. 5500 sq. ft. i Private office space for two 400 sq. ft. Conference room 1/3 of 1200 sq. ft. 400 sq. ft. Reception area 1/3 of 1200 sq. ft. 400 sq. ft. (currently uses approximately 600 sq. ft.) TOTALSQUAREFOOTAGE: 1200 sq. ft. GIVE Private office space for two 400 sq. ft. Conference room 1/3 of 1200 sq. ft. 4.00 sq. ft. Receptionarea. 1/3 of 1200 sq. ft. 400 sq. ft. Work room 1/2 of 1600 sq. ft. S0Q sq. ft. (currently uses approximately 600 sq. ft.) TOTALSQUAREFOOTAGE- 2000 sq. ft. Family Outreach has not been contacted but currently uses approximately 1,000 sq. ft. including two private offices, large reception area and large ccinference/training room. 10 , .. may Aped to include some, small allotment for GACF and possibly two otbPr iaritable groups - allow 1500 sq. ft. W 7- b & e- Draft recommendation to council November 1999 The Library Advisory Board recommends that Georgetown maintain the integrity of the Library's identity, mission and operations by constructing a new library, separate and distinct from any and all other agencies, in downtown Georgetown. This recommendation is supported by 71% of patrons surveyed during the week of 1 November 1999. We strongly recommend that the library director be involved in all stages of planning so that the specific needs of the library are met in the design of the interior and exterior space as well as in the provisions for technical needs, security and close -in parking. Future growth of the library should be a consideration in the decisions made about this construction. At a feasibility study meeting, Tom Nichols presented a concept plan for an area downtown bounded by Rock, 9th, MLK and 7th Streets. Nichols' concept with three ibuildings --a town center, a library and a foundations/social services providers budding --separated by landscaped malls meets the library recommendation as long as the buildings remain separate. Any need for a foundation to collaborate with the library should not be hampered be separate building in this age of tecnology where collaboration does not require cohabitation. The library's outgrowing of its current library building in a few short years is, of course, a reflection of Georgetown's population growth. However, it is also a strong indicator of an outstandingly successful library well -recognized as a valuable asset by half our population seeking library cards. This library by its performance has more than earned the right to be judged on its own merits with plans for its future made on the basis of those merits. Laura Bush in her welcoming address at the Texas Book Festival this year said "Human thought and attention are being relentlessly fragmented. The more this happens, the more we need reading to pull them together." Asimilar view was expressed by Georgetown library patron who wrote on the library survey, "I also believe a library should be dedicated to the function of serving as a library. It is one of the few public places of quiet repose, reflection and study left to us." Signed by all Advisory Board Members C • November 1999 Library Survey Summary • In the 58 hours the Georgetown Public Library was open the week of 1 - 6 November 1999, an 18-hour survey was conducted. The 434 patrons surveyed gave the following responses: A. Constructing a new stand-alone central library 71 % agreed 8% disagreed 18% neither agreed or disasgreed B. Housing a new library and other city departments in the same building 16% agreed 55% disagreed 23% neither agreed or disagreed. C. Housing a new library and non -profits in the same building 18% agreed 42% disagreed 27% neither agreed or disagreed D. Housing a new library, non -profits and for -profits in the same building 10% agreed 59% disagreed 22% neither agreed or disagreed Top three locations favored for the library location Downtown 42% Wherever 30% West of town 15% Top four age groups Under 14 46% Over 65 36% 56-65 25% 46-55 20% Frequency of visits Once a week 35% Twice a month 32% Twice a week 18% Once a month 12% V November 1999 n 10 I• Stand-alone Monday Tuesday Wednesday Thursday Friday Saturday Wlnon-profit Building Monday Tuesday Wednesday Thursday Friday Saturday Stand-alone Monday Tuesday Wednesday Thursday Friday Saturday Wlnon-profit Building Monday Tuesday Wednesday Thursday Friday Saturday Daily Survey Summary Strongly Agree Disagree Strongly Agrec Di 9= 43% 28% 0 3% 39% 20°% 10% 6% 42% 31% 5% 4% 44% 30% 2% 2% 35% 47% 6% 0 49% 28% 2% 0 8% 4% 9% 6% 6% 2% Combined ree 71% 59% 73% 74% 82% 77% 20% 26% 28% 21% 20% 11% 12% 22% 19% 15% 18% 9% 28% 30% 30% 2% 15% 28% Combined Disagree 3% 16% 9% 4% 6% 2% 42% 43% 44% 4% 15% 54% 14% 13% 14% 2% 15% 26% November 1999 Library Survey • Because the Georgetown City Council and city staff are aware that the library has outgrown its current building, ideas are being considered to provide additional space. Ideas include: . constructing a new stand-alone central library . housing a new library and other city departments in the same building . housing a new library and non-profit organizations in the same building . housing a new library and non-profit and for -profit organizations in the same building To help the City Council and staff make an informed decision about future plans for the library, the Georgetown Library Advisory Board will present a recommendation based on citizen input. We invite you to participate by completing the survey below. Thank you. The Georgetown Library Advisory Board I. Statements A. through D. below express ideas for a new library. Please respond to each statement by checking the blank that best indicates your opinion. Would you favor A. constructing a new stand-alone central library ��strongly agree onagree 1Eneither agree nor disagree Adisagree Zstrongly disagree B. housing a new library and other city departments in the same building strongly agree [4agree Z3 neither agree nor disagree 3. disagree o4/ strongly disagree C. housing a new library and non -profits in the same building *Strongly agree /Lagree • Zneither agree nor disagree .711 disagree Z�strongly disagree D. housing a new library and non -profits and for -profits in the same building 2tstrangly agree fagree neither agree nor disagree ,disagree d�trongly disagree 2. What location would you favor for a new central Y tra library. Please mark the blank that best indicates your opinion. 4. downtown ,north of town 2 south of town •east of town Kest of town 3fit doesn't matter 3. If the Georgetown Library Advisory Board holds a public hearing on this matter, would you attend? ..Yes ._no So that we can know a Iittle about those who are completing this survey, please answer the questions below. L Are you a resident of Georgetown? _yes _no 2. Do you have _a personal library card o1ja family library card 3. Write in the blanks) below the number of users on your Iibrary card in each age bracket. Under 14 36 45 1,47 - 15-18 L 46-55 20 19-25 56-65 26-35 .7-/ Over 65 4. On average, how often do you use the library? i8o � twice/wk 35once/wk 5Lwice/month 1Znncclmontb `r4 x/yr `f 2x/yr ,once/yr. 2-less than once/yr • G� f( Stu tbers 0r'e, November 1999 Comments from patrons written on surveys I think a new library must be located downtown. To locate it anywhere else diminishes its • importance as an indication of the character and values of the city. It would seem to be less an institution for all the city's citizens and, in fact, may discourage use by some of those who need it most and stand to benefit most. I also believe a library should be dedicated to the function of serving as a library. It is one of the few public places of quiet repose, reflection and study left to us. Whatever meets the needs of the most users of the Library. I favor the most productive and economical. Need to prove we need to expand. What are options other than new library? Leave it just like it is. This is just lice everything else that has been decided iron the last eleven years. Already decide by the new moved in people (noted that had been resident of Georgetown since 1980). I suggest you consider the cost to tax payers of property, building, etc. in the decision process. I feel it is the most important factor. I am sorry I am charged a fee to use the library because of my street address - Tonkawa Trail. 40 I don't want to have to deal with a large parking lot or trying the control the noise in big hallways. None of these (i.e., named options) add a partial 2nd floor and/or use part of rear parking lot for addit. To the question of what location do you favor Use all of the potential where its at and stop trying to house non-profits/for-profits on the taxpayers property! I am a resident of Georgetown and politically active! Build a branch library or expanding current library building. If a new library is needed --I like the library now as it is. I live in Georgetown but not city limits --wish I didn't have to pay for a card. To the question of location favored: Find a location that is convenient to all the public and easy to get to. Any of these (options) can be made to work or made to fail. I would favor keeping the present library as the main library and building branch libraries. I do not believe we need a new library, because the current library is in a convenient locate[sic], is filed with a wide variety of books. Has a great staff but is not fined with • patrons when I am there which can be any ti, �.e of ths. clays. November 1999 Comments from patrons written on surveys I suggest'You check out the Harlingen Texas Library. It is the finest I have seen in a moderate sized city. Keep Library where it is but expand if necessary. • 11