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HomeMy WebLinkAboutMinutes_LAB_12.13.1999Minutes for the Georgeto blic Libr December 13,1999 Advisorsr Board The meeting was called to order at 6:30 by Nell Dickson, Those present were Tom Barry, Nelda Burson, Nell Dickson, Jean Shila Henderson, and Lisa Hopkins. Joe Case, Judy Parks, and Sharon Sanders were excused. Dorothy Hagen was absent. The minutes were read and. Tom moved to accept them. Je sec and the minutes were accepted The Board will send a letter of appreciation to Dr and . Kaufm continuing contributions of more than 500 videos. Sheila is still interviewing for the positions of reference libr iebuske, nded this motion for their d cataloguer. The newly worded policy on. Exhibits, Signs, and Soliciting was reviewed. Nelda moved to recommend to the Council that we adopt this policy as it is written. Tom seconded this motionand the Board agreed. Sheila reported on the latest meeting she had with the feasibility study group from the Georgetown Area Community Foundation in regards to their including a new library in their proposed building. The architect advised the Foundation that they had alloted far too little space for the library and that the parking was totally inadequate. The Board critiqued the recommendation for a new library composed by Nell and Jean, which is to be presented to the City Council. With minor changes it will be presented at a January meeting of the Council and Board members should be present. Nell stated that the new draft will be ready for signatures by Wednesday morning and will be at the circulation desk until 6p.m. on Dec. 23rd. The City Banquet for committees and boards will be held February 25th. Sheila has been advised by HEB that bucks for books amounts to $1500. for our library. Jean moved to adjo the ineetin, • DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY November 1999 HIGHLIGHTS • The Friends of the Library met on November 15 and established increasing their membership as their top priority. They also hope to take over recruiting, training, and scheduling of library volunteer in the near future. Doug Dapper and Arlene Schinke will be in charge of the volunteer program. The group's next meeting will be January 17. • The person who had accepted the position of reference librarian changed his mind, so the position was advertised again and will close December 3. The search for a cataloger continues. • Annual staff evaluations are nearly complete. • Carin Young, who has been working at the library as a volunteer, accepted the page position that was recently advertised. She will begin December 6. i STAFF -- Out and About! • On November 3, as part of a 9th grade career preparation program, Eric Lashley played the role of the employer in mock employment interviews with the students. • Sheila Henderson attended the CTLS regional meeting in Bryan on November 4; Lee Sparks, Eric Lashley, Judy Fabry, and Judy Parks attended the regional meeting in Elgin on November 12. The organization's budget for the next two years was the topic at both meetings. • During the month, Sheila Henderson participated in two meetings with the Georgetown Area Community Foundation at which combining a new library with local non-profit organizations was discussed. Board President Nell Dickson also was present at the first meeting. • Sheila Henderson traveled to Houston to attend the quarterly meeting of the Texas Cancer Data Center board on November 11. • On November 15, Sheila Henderson was featured speaker at the First Presbyterian Men's Club. She gave them a "non -walking" tour of the library and pointed out resources, services, and needs. • November 17-19, Sheila Henderson attended the annual conference of the Texas Municipal League in Dallas. She became president of the Texas Municipal Librarians Association. • Eric Lashley and Rosa Garcia attended the Noon -time Kiwanis meeting on November 18 where they discussed current library programs and needs. C, • GEORGETOWN PUBLIC LIBRARY Patron Visits Current Year 1998-1999 1997-1998 1996-1997 1995-1996 1994-1995 1993-1994 Circulation Current Year 1998-1999 1997-1998 1996-1997 1995-1996 1994-1995 1993-1994 Comparative Fiscal Year Statistics Oct Nov Dec 14497 12930 23409 21022 10339 15383 9137 9609 11504 10727 9247 7672 9312 6803 11260 8920 7834 5356 9211 6621 Children's Programs Attendance Programs Story Time Other (Tour, Movies, Crafts) Homework help (AFTERNOONS) Other Services ILL Ordered ILL filled Lg Print Circuit Volunteer Hours Adult Teen Community Service Total Registrations City Residents -new GISD Kids' Cards Non -residents -new Non -residents -renew Total Cash Receipts Fines, room rentals Non-resident fees Donations Gifts/Memorials Annual Total 27427 (Y-T-D) 194640 153997 161905 125397 113240 104437 20744 21590 42334 20533 16866 14233 240419 20333 14864 14501 220430 13865 13161 12560 206504 15315 14389 11133 174409 15305 14766 12038 187548 14205 13607 11253 182578 FY 1999-2000 Statistics I=. 7 503 575 1078 7 2 9 7 7 14 0 0 0 n/a 15 days 51 30 81 52 23 75 50 50 100 46.75 60.25 107.00 34.00 33.00 67.00 11.00 0.00 11.00 91.75 93.25 185.00 191 161 352 110 162 272 28 20 48 48 39 87 377 382 759 1796.04 1448.83 3244.87 1325.00 985.00 2310.00 642.73 522.25 1164.98 0.00 200.00 200.00 GEORGETOWN PUBLIC LIBRARY Exhibits, Signs, and Soliciting Policy 0 To DISPLAY, in this policy, means "present to open view." All materials displayed in the COMMON PUBLIC AREAS will be selected based upon cultural, educational, and informational merits. COMMON PUBLIC AREAS means areas used by Library customers of all ages and with a variety of interests. These areas include but are not limited to foyers, meeting rooms, reference and circulation desk areas and enclosed display cases. Information presented will be objective and from a source generally recognized as authoritative, and not related to proselytizing for a particular faith, party, institution or cause. Materials which may be displayed include, but are not limited to, new acquisitions, topical or thematic groupings of materials and other items related to the interests of Library patrons. Art not owned by the Library will be displayed as per the current agreement with the Williamson County Art Guild. Materials displayed in the Children's Room will pertain to activities or topics of general interest to children 12 years of age and under. Materials given to the Library become the property of the Library and will be used or disposed of in accordance with the Library's collection policies. PROMOTIONAL MATERIALS from or about city, state, or federal agencies, community events, public services or those providing objective information of value to Library customers may be displayed as space permits. Priority will be given to activities and groups related to the Library and other City Departments. NO SALES OR SOLICITATION may take place at the Library, except to benefit the Library and with the approval of the director of the Library. The Library will make no endorsements. Prior to display, all materials must be submitted to Library staff for review under this policy and be clearly marked with the name of the sponsoring agency. The Library reserves the right to dispose of such materials. PROCEDURE FOR REQUESTS FOR RECONSIDERATION OF MATERIALS DISPLAYED. In order to have a request considered, the patron must: A. Be a registered borrower of the Georgetown Public Library. B. File a completed "Request for Reconsideration of Library Materials" form with the Library Services Director. C. Supply full name and address. Anonymous complaints will not be considered. After a competed Request for Reconsideration of Materials Displayed form is received, the Director of Library Services will review the reasons for the objections to the material in question, and will attempt to answer the display question to the patron's satisfaction. Patrons who are not satisfied with the Director's action may request that the material displayed be reviewed by the Library Advisory Board. Approved: Bob Hart, City Manager • Date November 1999 Donations Damon Waitt - in honor of Native Plant Society CD- Native and naturalized woody plants of Austin and the Hill Country Loretta Domel- in memory of Joyce Nunnery Domel A man named Dave by Dave Pelzer Betty G.Weaver $200.00 for purchase of genealogy materials Williamson County Historical Commission Video- Williamson County, Texas Mrs. Jos. W. Baxter $100.00 for purchase of fiction ... Bob Hart 11 /1 O/9911:25 AM To: Sheila Henderson/City of Georgetown@City of Georgetown cc: Subject: Electronic libraries may not save money and lose communal function FYI --------------------- Forwarded by Bob Hart/City of Georgetown on 11/10/99 11:19 AM ----------- "Lewis F. McLain, Jr." <lfm@citybase.net> on 11 /1 O/99 09:19:39 AM Please respond to Ifm@citybase.net To: Select List <lfm@citybase.net> cc: (bcc: Bob Hart/City of Georgetown) Subject: Electronic libraries may not save money and lose communal function Updated: Tuesday, Nov. 9, 1999 at 22:10 CST Findings may intensify debate in Colleyville By Tara Dooley Star -Telegram Staff Writer COLLEYVILLE -- There's a new volume in the growing catalog of research on the proposed Colleyville Public Library. A survey of 17 librarians and consultants distributed this week states that a library full of computers would not lower operating costs or provide users with more information than a traditional book -filled library. "It shows that a virtual library. which I call a COLD [Computer Oriented Library Design], is not something our neighbors want," said the study's author, Gary Taraba, chairman of the Colleyville Library Task Force. "They don't want to share a COLD." Taraba's findings are the most recent in a collection of library studies and surveys that stretch back to at least 1991. At issue is whether Colleyville should build a traditional library with books and children's reading rooms or whether it should go high tech and fill a building with computers. Colleyville residents don't have a library to call their own and pay a fee to borrow from the Grapevine library. On one side of the debate is a task force of volunteer residents that supports building a library and stocking it with books and some computers. In the spring, the group proposed that Colleyville build a 25.000- square -foot library stocked with 27,000 books. The city has set aside more than $2 million to build the library, but it would cost more than $480,000 to operate yearly, the task force said. "Every town should have a library," task force member Jim Moore said. ... We are about 15 or 20 years late." On the other side of the issue are City Council members who are concerned about how to pay for a library. In September, the council hired an Internet expert to propose a technology -based virtual library. The consultant's job was to determine whether the city could run a high-tech library at a lower cost to taxpayers. Councilman Frank Carroll said. The Internet study, completed in October, estimated that the cost would be comparable, he said. Operating any library is out of the city"s fiscal reach right now. said Carroll, who estimates the cost of running a library at about $700,000 a year. "My problem is that I think we have an obligation to be fiscally responsible, and I don't see where the $700,000 is going to come from," he said. But building a library is not simply a matter of money, Mayor Donna Arp said. "It is a question of priorities, and very small cities across the United States have libraries," she said. "I think if you were to poll our citizens in survey, I think the library would rank very, very high." For Taraba, the purpose of his study was to point out the disadvantages of a computer- filled library. In particular, he said, the high-tech version would put elderly users and children at a disadvantage. But evaluating a library solely on the information it provides would be to miss its recreational and communal functions, said Steve Brown, director of the North Richland Hills Public Library and a participant in the study. "An overwhelming number of people who come to a public library come because they like it," he said. "If you only address the informational aspect of a library, you have left that aspect out." is 1999 Library Advisory Board Name Home Worts Fax Appt. Exp. Terms Restrictions Phone Phone _ Date Date &-Notes I Barry, Thomas A 8-064- 1198 12199 1 132Stetson Trail 0771 Georgetown, TX 78628 2 Burson, Nelda 863-2123 MA 1194 12199 3 1224 Church Street Georgetown, TX 78626 3 Hopkins, Lisa 868-0473 12/98 12/00 1 3301 Broken Spoke Tr Georgetown,, TX 78628 4 Dickson, Nell F. 863-7244 863-050 08/96 12/00 2 144 Lost river Road Georgetown, TX 78628 5 Ehnebuske, Jean - 869-1580 1198 12199 1 105 Hideaway Cove Georgetown, TX 78628 6 Dorothy Hagen 863-3435 7/98 12/00 2 3001 Addle Lane, 78628 7 Case, Jae 863-0096 328-3155 5/98 12/00 1.25 101 Pecan Vista Georgetown, TX 78626 8 Logue, Rachel 930-5401 5198 12199 .75 1255 Main Street Georgetown, TX 78626 9 Sanders, Sharon 863-5389 - 1196 12199 2 404 Thunder6ay Georgetown, TX 78628 J:\AT N4NBOARDS\1999\DIRCTRY3.WPD ww u - ; January 7, 1999ev ,�° ` k=° „r C ... w } s NOV-09-99 TUE 03.04 PM CITY HALL FAX NO. 5129303659 tv ` Attcndance Report Board or Commission: � r`1. r �l.�l�'/,��`" P. 01 Jvv Y. l (w V - ills 1414 1998 (12 months) 1999 (10 months) Name Perfect Attend- anee No. Absent/Total No. of Meetings No. of Consecutvic Meetings Missed Perfect Attend- ante No. Absent/Total No. of Meetings No. of Consecutvie Meetings Missed 2' Lcr,�C>�, l�C',i t� � 14 C / g arve, Jo e-, IA �� 1. 015, /n �l l� 1� V r� vA 0 fine, huf&, 1 s , I>ordh y 1 l3 C>�} T j G � C�I7 9 u,-ldQ-!`S, 'hwrvn Nov Dec., to 12 )ctober 12, 1999 November 1999 Library Survey Summary In the 58 hours the Georgetown Public Library was open the week of 1 - 6 November 1999, an 18-hour survey was conducted. The 434 patrons surveyed gave the following responses: A. Constructing a new stand-alone central library 71 % agreed 8% disagreed 18% neither agreed or disasgreed B. Housing a new library and other city departments in the same building 16% agreed 55% disagreed 23% neither agreed or disagreed C. Housing a new library and non -profits in the same building 18% agreed 42% disagreed 27% neither agreed or disagreed • D. Housing a new library, non -profits and for -profits in the same building 10% agreed 59% disagreed 22% neither agreed or disagreed Top three locations favored for the library location Downtown 42% Wherever 30% West of town 15% Top four age groups Under 14 46% Over 65 36% 56-65 25% 46-55 20% Frequency of visits Once a week 35% Twice a month 32% Twice a week 18% Once a month 12% 0 November 1999 Stand-alone Monday Tuesday Wednesday Thursday Friday Saturday W/non-profit Monday Tuesday Wednesday Thursday Friday Saturday Stand-alone Monday Tuesday Wednesday Thursday Friday Saturday W/non-profit Building Monday Tuesday Wednesday Thursday Friday Saturday V Daily Survey Summary Strongly Agree Disagree Strongly Ag=-_ D 9= 43% 28% 0 3% 39% 20% 10% 6% 42% 31% 5% 4% 44% 30% 2% 2% 35% 47% 6% 0 49% 28% 2% 0 8% 4% 9% 6% 6% 2% Combined Age 71% 59% 73% 74% 82% 77% 20% 26% 28% 21% 20% 11% 12% 22°% 19% 15% 18% 9% 28% 30% 30% 2% 15% 28% Combined Disagree 3% 16% 9% 4% halo 2% 42% 43% 44% 4% 15% 54°% 14% 13% 14% 2% 15% 26% November 1999 Library Survey • Because the Georgetown City Council and city staff are aware that the library has outgrown its current building, ideas are being considered to provide additional space. Ideas include: • constructing a new stand-alone central library • housing a new library and other city departments in the same building • housing a new library and non-profit organizations in the same building • housing a new library and non-profit and for -profit organizations in the same building To help the City Council and staff make an informed decision about future plans for the library, the Georgetown Library Advisory Board will present a recommendation based on citizen input. We invite you to participate by completing the survey below. Thank you. The Georgetown Library Advisory Board 1. Statements A. through D. below express ideas for a new library. Please respond to each statement by checking the blank that best indicates your opinion. Would you favor A. constructing a new stand-alone central library 4 Zstrongly agree cUagree /gneither agree nor disagree disagree Z strongly disagree B. housing a new library and other city departments in the same building strongly agree [Zagree L3 neither agree nor disagree 31disagree strongly disagree C. housing a new library and non -profits in the same building strongly agree /Lagree .tlneither agree nor disagree Zldisagree [Otrongly disagree D. housing a new library and non -profits and for -profits in the same building • r-strongly agree Yagree &neither agree nor disagree disagree Q7Y—strongly disagree 2. What location would you favor for a new central Iibrary? Please mark the blank that best indicates your opinion. 7.�downtown north of town _Zsouth of town Zeast of town /-est of town .361t doesn't matter 3. If the Georgetown Library Advisory Board holds a public hearing on this matter, would you attend? _yes --no So that we can know a little about those who are completing this survey, please answer the questions below. L Are you a resident of Georgetown? _yes _no 2. Do you have _a personal library card oZ�a family library card 3. Write in the blank(s) below the number of users on your library card in each age bracket. Under 14 � 36-45 a` 15-18 Lo 46-55 20 19-25 2 56-65 26-35 Over 65 4. On average, how often do you use the library? s C twice/wk IZ-1 Nnce/wk 57-twice/month /Zonccjm ontb `14 x/yr Y2x/yr ,Lonce/yr, 2-less than once/yr c -e- a�- November 1999 Comments from patrons written on surveys I think a new library must be located downtown. To locate it anywhere else diminishes its . importance as an indication of the character and values of the city. It would seem to be less an institution for all the city's citizens and, in fact, may discourage use by some of those who need it most and stand to benefit most. I also believe a library should be dedicated to the function of serving as a library. It is one of the few public places of quiet repose, reflection and study left to us. Whatever meets the needs of the most users of the Library. I favor the most productive and economical. Need to prove we need to expand. What are options other than new library? Leave it just like it is. This is just lice everything else that has been decided ion the last eleven years. Already decide by the new moved in people (noted that had been resident of Georgetown since 1980). I suggest you consider the cost to tax payers of property, building, etc. in the decision process. I feel it is the most important factor. I am sorry I am charged a fee to use the library because of my street address - Tonkawa Trail. I don't want to have to deal with a large parking lot or trying the control the noise in big hallways. None of these (i. e., named options) add a partial 2nd floor and/or use part of rear parking lot for addit. To the question of what location do you favor Use all of the potential where its at and stop trying to house non-profits/for-profits on the taxpayers property! I am a resident of Georgetown and politically active! Build a branch library or expanding current library building. If a new library is needed --I like the library now as it is. I live in Georgetown but not city limits --wish I didn't have to pay for a card. To the question of locationfavored: Find a location that is convenient to all the public and easy to get to. Any of these (options) can be made to work or made to fail. I would favor keeping the present library as the main library and building branch libraries. I do not believe we need a new library, because the current library is in a convenient locate[sic], is filed with a wide variety of books. Has a great staff but is not filled with pat ons -.,.,hen I am there which can be any tirnnf; ^f thn days November 1999 Comments from patrons written on surveys . I suggest you check out the Harlingen Texas Library. It is the finest I have seen in a moderate sized city. Keep Library where it is but expand if necessary. 0