HomeMy WebLinkAboutMinutes_LAB_05.17.1999Minutes for the Georgetown Public 1.i bray Advisory Board eeting
May 17,1999
This meeting was called by Nell to go over the presentation that she will be giving
the City Council on. May 25th. The regularly scheduled meeting of May loth was
canceled due to stormy weather..
Present: Tom Barry, Nelda Burson, Nell Dickson, Jean Ehnebuske, othy
Hagen, Rachel Logue and Judy Parks.
Excused Absences: Joe Case, T .isa Hopkins, Sheila Henderson
Dorothy made a motion to approve the minutes as tten and Tom seconded the
motion . The minutes were approved.
The retreat will be held the evening of June 4th d all day June 5th at La Quinta.
Those attending should let Judy know.
The City Council Workshop is held at 5:30 until 7:00. During this time Nell w
speak to them in behalf of the library, our accomplishments, needs, and plans.
She outlined her speech as follows:
Introduction of Board members
Joe will speak on the importance of libraries
Thanks for the City budget
Staff compliments
46% of population hold library cards
Children's programs had moved out of building but will be back in
100 person cap in children's room - 60 person cap in eeting room
Summer reading program
Texas History and Genealogy
s enclosure of Tex. Hist. area d c ° dren s area
Ralph. Love
Young adult collection
OUTGROWN BUILDING
1997 new cards monthly -137
1998 new cards monthly - 220
Internet
Tittle shelf room left
Fire and disabilities act violations
No parking space
Thanks for your time - Invitation to guided tour
(some of the above may have beenboard suggestions)
Jean moved to adjourn the meeting and Rachel seconded the otion.. Meeting was
adjourned about 7:15
Georgetown Public Library Statistics
1999
Jan.
Feb.
Mar.
Apr.
Y-T-D
Patron Visits
Current Year
13,810
14,548
17,028
14,679
114,835
1997-1998
9,637
10,540
10,514
11,259
153,997
1996-1997
11,991
11,623
14,595
15,810
161,905
1995-1996
10,980
10,792
9,480
14,538
125,397
1994-1995
9,424
8,381
13,387
10,300
113,240
1993-1994
8,208
10,669
8,793
9,603
104,437
1992-1993
5,313
5,840
6,455
6,822
66,443
Circulation
Current Year
17,906
18,312
21,290
20,033
129,173
1997-1998
16,686
17,025
18,320
17,286
220,430
1996-1997
15,885
16,909
18,345
17,847
206,504
1995-1996
14,725
13,120
14,447
13,866
174,409
1994-1995
15,024
14,645
16,029
14,241
187,548
1993-1994
14,074
14,796
16,178
14,903
182,578
1992-1993
11,824
12,234
14,436
12,850
159,648
Children's Programs
Attendance
392
482
664
624
3,794
Programs
2
2
3
0
16
AStory Hour
10
11
11
13
65
IqWMer: Tour, Movies, Craft
4
7
13
Other Services
ILL ordered
53
42
29
19
217
11-1-filled
29
44
27
17
184
Large Print Circ
50
50
50
50
350
Volunteer Hours
Adult
79.75
90.25
55.5
57.75
507.25
Teen
24.00
32.00
12
14
120.00
Community Service
22.00
3.00
10
10
106.50
Total Volunteer Hours
125.75
125.25
77.5
81.75
733.75
Registrations
City Residents - new
140
92
101
96
926
Non -Residents - new
25
32
25
20
190
Non -Residents - Renew
51
55
68
55
374
Total
216
179
194
171
1,490
Cash Receipts
Fines, Room Rentals
1,368.33
1,387.87
1465.28
1812.48
$10,074.58
Non -Residence Fees
1,225.00
1,470.00
1520.00
960.00
$9,005,00
Donations
596.80
649.71
480.30
450.77
$4,288.35
Gifts/Memorials
1855.00
304.85
445.00
0
$3,484.85
is
MONTHLY REPORT
• GEORGETOWN PUBLIC LIBRARY
March - April,1999
•
Highlights
The Georgetown Library Foundation's annual gala was held on March 6, with Liz
Carpenter, noted Texas humorist, as speaker. The event netted approximately $13,000
to benefit the library. During April the Foundation board agreed to fund the following
projects:
Microfilm of the Williamson County Sun, $5100
Performances for the Summer Reading Program, $500
Video camera for the library, $900
Share of Foundation/Advisory Board/Staffretreat on June 4 and 5, $200
Public access to the Internet finally became a reality in early March. Two terminals are
available and are in use much of the time that the library is open. Demand is especially
high after 4:00. Users may print from these terminals at a cost of $.10 per page.
CyberPatrol, the filter that runs on these terminals to block objectionable sites, is updated
daily. Most users are happy with the Internet service and the staff is managing the
increased work load successfully.
Other technological progress during March: completion of the switch from "dumb
terminals" to PCs for the circulation desks and for the public access catalog. Also, the
library's new server, which is separate from the City's network, is now working. The
entire Dynix system was down for several days while the server was being installed and
software was being upgraded, but it has run smoothly since that time.
The Georgetown Area United Way awarded the library $13,850 for the purchase of
microfilm reader -printer.
STAFF - Out and About!
Lee Sparks and Sheila Henderson are attending a city sponsored Leadership
Development Training Session each Tuesday. The sessions began March 23 and will
continue through May.
Sheila Henderson attended the Public Library Association's Symposium held in
Chicago, March 24-26.
Sheila Henderson, Eric Lashley, Craig Dowell, and Lee Sparks attended the Texas
• Library Association Conference in Dallas, April 20-23.
Sheila Henderson was appointed to the Texas Cancer Data Center Advisory
Committee and attended her first meeting on April 29 in Houston.
VOLUNTEERS
On April 16, during National Library Week, the staff put on an appreciation luncheon for
library volunteers. About 20 volunteers attended. They received certificates, gifts, and were
treated to an Elvis sighting. Laurie's catered the event, and a great time was had by all. Money
from book sales financed this event.
STAFF
Several staff positions have changed during the past month. Judy Fabry, who has been
a member of the public services staff for more than five years, was promoted to Library Services
Assistant. She will assist the director and handle most of the library's writing projects. Maria
West's position in public services was upgraded from part-time to full-time, partly to make up
for the loss of Judy at the front desk and partly so that she can take over the children's room
responsibilities weekday afternoons. Daniel Roblez, who has been working evenings and
weekends since last fall as a temporary part-time staff member, then moved into the permanent
part-time position vacated by Maria.
FUTURE PLANSW
C.T,L.S. Regional Long Range Planning Meeting will be held May 14 at Pflugerville
Community Library.
The Library Advisory Board will present information to Council, Tuesday, May 25.
Tail Texan Leadership Institute, Harambe Oaks, Wimberly, May 31- June 4.
Advisory Board, Foundation Board, and Staff Retreat, La Quinta, Georgetown, meld
June 4-5.
American Libraries Association, New Orleans, June 24-25.
0
GIFT FUND EXPENDITURES
MARCH 1999
BOOK DONATIONS
Martha Allen
Last Man on the Moon by Eugene Ceman
Jean Brashear and Other Texas Authors
77 Texas Romance Books
Carpenter, Liz
Getting Better All the Time
Ruffles and Flourishes
Unplanned Parenthood
Church of Jesus Christ of Latter Day Saints
An Ensign to the Nations (Video)
David & Jean Elmebuske
Finn by Katherine Jay Bacon
International Society of Divine Love / Bar Dbam
The Divine Vision of Radha Krishn by Shree Swami Prakashanand Saraswati
Lady Bird Johnson
A White House Diary by Lady Bird Johnson
Dr. & Mrs. R.J. Kaufmann
The Accompanist (Music CD)
Musical Evenings with the Captain (Music CD)
Musical Evenings with the Captain, Vol. 2 (Music CD)
Two videocassettes
El
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GIFTS AND MEMORIALS
April 1999
Martha Allen
Alexander Hamilton, American by Richard Brookhiser
Department of Health and Human Services
Vital Signs: Discoveries in Diseases of the Heart, Lungs and Blood
by Sarah E. DeWeerdt
David & Jean Ehnebuske
The King's Shadow by Elizabeth Alder
I Can't Believe I Have to do This by Jan Alford
Fearless Girls, Wise Women and Beloved Sisters ed. by Kathleen Ragan
Virtual War by Gloria Skurzynski
The Forest Wife by Theresa Tomlinson
Dr. & Mrs. R. J. Kaufmann
18 Books
16 Videotapes
Chris Logue
66 Books on Tape
Ralph Dixon Love
1832 Census of Creek Indians
1840 United States Census Index : The (West) Virginia Counties of Hardy & Harrison
Lacey Township: People and Progress by Ralph Turp
Passenger Lists from Ireland by James D. Hackett
Visitation of the County of Worcester, 1682-1683
San Gabriel Writer's League
Writing in Flow: Keys to Enhanced Creativity by Susan K. Perry.
James C. Taliano
Hollywood Legends: The Leading Men (10 video set)
In Honor of James C. Taliano
Texas Natural Resource Conservation Commission
Harvesting the Skies of Texas (video)
Beverly Treuhardt
A Sight For Sore Eyes by Ruth Rendell
In Memory of L. L. Huie
Melody Webb
is 27 Books
Libby & Larry Wood
Marcus: The Autobiography of Marcus Allen by Marcus Allen
In Honor of Eric R. Wood. Given by his parents, Christmas 1998
Story of the Wreck of the Titanic ed by Marshall Everett
In Honor of Lindsey D. Wood. Given by her parents, Christmas 1998
C
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• Foundation
•
•
R e q u e s-t s-s. dm�
Equipment, Collection Development & Program Requests
Williamson County Sun Microfilm $5127.00
VCR Camera - $914.93
Summer Reading Program Performances $500.00
Sheila Ross Henderson
Georgetown Public Library
808 Martin Luther Xing, Jr. St.
Georgetown, TX 78626
512-930-3624 ■ Tax:512-930-3764
ApHI 14,1999
Retreat $200.00 (hotel expenses for facilitator + share cost of
food)
Total Request $6,741.93
GEORGETOWN AREA UNITED WAY
nMY P.O. Box 984
ONW^nGeorgetown, Texas 78627-0984
(512)
869-6970 - Fax: (512) 869-6970
FUNDING AGREEMENT
The Georgetown Area United Way, hereafter referred to as United Way, has voted to allocate
to: Georeetown Public Library, hereafter referred to as AGENCY, an amount not to exceed
$13,850.00 dollars for the calendar year 1999.
The AGENCY has presented to UNITED WAY a plan to use the funds. The AGENCY agrees
to obtain permission from the UNITED -WAY to use these funds for purposes other than the
purposes stated in the original request.
The UNITED WAY Board may reduce the funds allocated to the AGENCY if pledges are not
received from contributions, funds are not used by the AGENCY as requested, or funds from
previous annual allocations are not totally expended.
The AGENCY agrees to provide the UNITED WAY with all requested documentation related
�to expenditure of funds and the provision of services.
Both the UNITED WAY and the AGENCY agree and understand that funding by the UNITED
WAY is dependent upon the generosity of individuals and businesses, and the receipt and
allocation of Rinds is on an annual basis.
Greg 4bons
Chairperson, Allocation Committee
0
Signed on the day of 1999.
By: 41 QiaI44f� Address to mail allocation check:
Title: bm till
I
Phone: (672') &13 0 - 3�01
G"W—Okffim guma I 6nng
am Meft WOW KkQ, Jr
Georgetown TX 78626
(City) (State) (Zip)
NOTE: SIGNED FUNDING AGREEMENT MUST BE RETURNED TO RECEIVE ALLOCATION.
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