HomeMy WebLinkAboutMinutes_LAB_07.12.1999Minutes for the Georgetown Public Library Advisory Board Meeting
July 12,1999
The meeting was called to order by Nell at 6:35.
Present: Tom Barry, Nelda Burson, Joe Case, Nell Dickson, Jean Ehnebuske,
Dorothy Hagen, Sheila Henderson, Lisa Hopkins, and Judy Parks
City Council Members: Charles Burson and Susan Hoyt
Staff Member: Eric
Excused Absences: Rachel Logue
Dorothy moved that the mmutes be accepted as written and Joe seconded the
motion. The minutes were accepted
Introductions were made and then the Board members and Council members were
given a behind the scenes tour of the library by Eric. The tour proceeded into the
public areas of the library with attention being called to all the leaky roof spots.
Enc then showed a short video of one of the summer programs for the children
and a short discussion followed about the crowded conditions. Eric and Sheila
were able to answer questions during the tour also.
Judy gave a report of the TLA meeting that she attended on July llth. She is a
member of the membership committee for TLA and passed out forms for those
who were interested in becoming members. She pointed out the fact that TLA is a
strong advocate for libraries on the congressional level. The goal for the group is
10,000 members m 2000. She made the Board aware of an award for the district
havmg the most members and said that there is always a workshop for fnends and
trustees to attend.
The budget was discussed and Sheila advised us that the City provided about
$740,000, the 501C3 about $10,000 and the State about $4,250 in 1999. We were
given a 25 % increase in book money for the first four years of Sheila's
directorship.
Each Board Member received a copy of the Facility Development Program for
Georgetown Public Library which Sheila had prepared for the Mayor and Council,
City Admuustration, Foundation Board and Advisory Board.
Sheila said that the Foundation would match the $11,291 award from LCRA. A
discussion followed along the line of gifts and memorials. Sheila is considering
donation cards and self addressed envelopes that might bring in cash donations.
There was no old or new business.
Judy will continue the second half of her two year term as Lay Representative to
TLA.
We discussed the reciprocal borrowing program which we have with Round Rock.
The Round Rock Librarian indicated to Sheila that they mightraise the non-
resident fee. Our residents could use their library for a S10.00 fee. We will charge
no such fee to Round Rock residents.
Library cards issued to GIST) students free of charge for the school term could be
changed to enclude the full year with no additional summer fee. Sheila will see
exactly what that present policy is.
Since there is no business at hand, Joe moved that we c 1 the August eeting.
Lisa seconded the motion and it passed.
Nelda moved to adjourn the meetmg and. Joe seconded. . e eetng as
adjourned at 8:00.
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MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
May-June,1999
Highlights
The third annual staff/Advisory Board/Foundation Board retreat took place June 4
and 5, at the La Quinta Georgetown. Approximately 30 people attended the Friday
evening and Saturday sessions. The focus of the Friday session was defining the roles of
staff, Advisory Board, and Foundation board members. Saturday morning Bob Hart
spoke to the group about the City's chief concerns during the next 5-10 years. Later, the
staff did role-playing to acquaint the other participants with library processes and
problems and Sheila outlined the connections that exist between the City and the
organizations associated with the library. During the afternoon, the staff and the board
members split into discussion groups to consider issues specific to each group. The day
ended with a staff production of "Little Red Riding Hood."
The annual book sale, put on for the past two years by the Friends of the Library, but
this year done by the staff, took place on May 1. Since that was also election day and the
Native Plant Society was having a sale in the courtyard, the traffic for the sale was
excellent. Proceeds were $630. The Native Plant Society donated half of their sale
proceeds--$490--to the library.
The library received a donation of $2,500 in honor of Paula Boggs, a member of the
Georgetown Library Foundation.
During May, the Alzheimer's Support Group made a formal presentation to the library of
a collection of 20 books about Alzheimer's Disease.
In June, the library received notice of the award of $11,291 from LCRA to purchase
additional shelving.
The library was switched from the division of Parks, Library and Recreation to the
division of Community Services. Verna Browning is the division director.
STAFF -- Out and About!
Maria West completed the City's required development training course.
Sheila Henderson and Lee Sparks completed the City's advanced leadership training
course. They also attended the CTLS Long -Range Planning Retreat in Pflugerville.
Sheila Henderson participated in the 5-day Tall Texan Leadership Institute, sponsored
by TLA.
Kathleen Bowling gave a presentation about the library's history to the residents of
River Haven Nursing Home.
Lee Sparks attended a CTLS-sponsored, county -wide community network meeting in
Taylor.
Ethel Barnes and Maria Nest attended the quarterly Community Services retreat. The
purpose of these retreats is to acquaint the members of the division with one another and
to discuss common problems.
Craig Dowell attended a management seminar and Judy Fabry attended a graphic
design seminar.
VOLUNTEERS
Latinos Unidos, a student organization at Southwestern University, finished their
weekday afternoon tutoring sessions by taking their young scholars to the Mall Party at
Southwestern. The work of this group is greatly appreciated and enjoyed by the
neighborhood children and we hope the organization will resume the homework sessions
in the fall.
0 STAFF
Cristy McNicholas decided not to return to work after a three-month maternity leave.
She will be kept on the staff roster, however, as a temporary -on -call employee. Judy
Fabry has taken over Cristy's responsibilities. Danielle Plumer was hired to fill the
half-time position Cristy vacated. She works at the circulation desk weekday afternoons.
SUMMER EMPLOYEES
Through a Texas Workforce program, the library again has two student employees for six
weeks during June and July. Brittanye Allen and Monica Robbins are helping with
book check -ins, children's programs, and book processing.
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Georgetown Public Library Statistics
Comparative Fiscal Year Statistics
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Feb.
Mar.
Apr.
May
June
Annual Total
Patron Visits
Current Year
14,548
17,028
14,679
17,414
21,352
153,601 (Y T-D)
1997-1998
10,540
10,614
11,259
10,389
13,159
153,997
1996-1997
11,623
14,595
15,810
15,730
17,672
161,905
1995-1996
10,792
9,480
14,538
11,463
14,241
125,397
1994-1995
8,381
13,387
10,300
9,746
10,103
113,240
1993-1994
10,669
8,793
9,603
7,400
10,622
104,437
1992-1993
5,840
6,455
6,822
5,398
8,649
66,443
Circulation
Current Year
18,312
21,290
20,033
18,492
21,832
169,497
1997-1998
17,025
18,320
17,286
18,299
24,466
220,430
1996-1997
16,909
18,345
17,847
17,206
23,132
206,504
1995-1996
13,120
14,447
13,866
13,491
18,076
174,409
1994-1995
14,645
16,029
14,241
15,965
19,532
187,548
1993-1994
14,796
16,178
14,903
14,220
19,806
182,578
1992-1993
12,234
14,436
12,850
11,486
17,240
159,648
FY 1998-99 STATISTICS
Children's Programs
Total
Attendance
482
664
624
931
2,140
6,865
rograms
2
3
0
0
7
23
tory Hour
11
11
13
9
6
80
er: Tour, Movies, Craft
4
7
SRP Reg
4
17
Other Services
ILL ordered
42
29
19
34
26
277
ILL filled
44
27
17
24
26
234
Large Print Circ
50
50
50
50
50
450
Volunteer Flours
Adult
90.25
55.5
57.75
46.25
56.25
609.75
Teen
32.00
12
14
0
121.5
241.50
Community Service
3.00
10
10
27
35.75
169.25
Total
125.25
77.5
81.75
73.25
213.5
1,020.50
Registrations
City Residents - new
92
101
96
119
115
1,160
Non -Residents - new
32
25
20
37
57
284
Non -Residents - Renew
55
68
55
67
113
554
Total
179
194
171
223
285
1,998
Cash Receipts
Fines, Room Rentals
1,387.87
1,465.28
1,812.48
1,617.49
1836.21
11,692.07
Non -Residence Fees
1,470.00
1,520.00
960.00
1,560.00
2390.00
12,955.00
Donations
649.71
480.30
450.77
1,125.30
622.95
6,036.60
Gifts/Memorials
304.85
445.00
0
16,768.93
303.96
20,557.74
MARCH ACTIVITY
273.18DB
O.00CR 273.18
GIFTS AND MEMORI LS
May 1999
Martha Allen
Cabooses of the Missouri Pacific Lines by G. J. Michels, Jr.
Melinda Bioomgvist
What is Scientology?
Dr. & Mrs. R. J. Kaufmann
4 Books
16 Videotapes
I Compact Disc
San Gabriel Woman's Club
The Official Book of the Antique Automobile Club of America by Robert C.
Lichty
In Memory of James H. Beard
Texas State Library & Archives Commission
A Guide for Developing CD-ROM Reference Collections by Margaret Irby Nichols and
Christine Peterson
texas.government.ontheweb by Sue Polanka
Armour Welch
We'll Meet Again by Mary Higgins Clark
In Honor of Julie Bybee
Southern Cross by Patricia Cornwell
In Honor of Claire Bybee
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GIFTS AND MEMORIALS
June1999
Georgetown Information and Volunteer Exchange (G.I.V.E.)
18 books for the Alzheimer's collection
Made possible through a grant from the Minchen-Beville Foundation
Georgetown Library Foundation
Ghost Canoe (Book on Tape) by Will Hobbs
Before the Wind: The Memoir of an American Sea Captain (Book on Tape)
by Charles Tyng
Dr. & Mrs. R. J. Kaufmann
47 Videotapes
Mary & Elmer Pate
The Cat Who Blew the Whistle by Lilian Jackson Braun
Presented in Memory of Muffin, beloved pet of Pauline Thweatt
Sally Waley
These Happy Golden Years by Laura Ingalls Wilder
In Honor of Naomi Ballard
Maria West
The Land Before Time (videorecording)
The City Wants to Hear from You!
To know and understand the needs of our customers, we would like to hear your
suggestions and ideas on how we can better serve you. Please rill out the form below,
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City of Georgetown
Attn: Murray Blackman
P.O. Box 409
Georgetown, TX 78627-0409
Fax to: (512) 930-3659
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