HomeMy WebLinkAboutMinutes_LAB_09.13.1999Minutes for the Georgetown Public Library Advisory Board Meeting
September 13,1999
It was believed that we would not have a quorum. This was based on the called in
requesting permission for absence by members. Bob Hart was scheduled to speak
on the Governance Policy. Mr. Hart arrived along with three members so we
discussed his returning on another date. Nell asked if he could come to our
October meeting with his presentation. That was fine with hun as he was busy
himself on this night We then deliberated on whether we should have a meeting
at all. We decided to do it as more members had arrived.
Nell called the meeting to order shortly after 6:30.
Those present were:
Nelda Burson, Nell Dickson, Dorothy Hagen, Sheila Henderson, Lisa Hopkins,
Judy Parks, Rachel Logue and Sharon Sanders.
Excused Absences:
Joe Case, Tom Barry, and Jean Ehnebuske
Citizen Comments encluded many good words of praise for the summer affair,
wind up program foi the children's summer reading. Judy reported that a former
Dean of Library Science at UT had good things to say about the Georgetown
Library at the CTLS Long Range Committee Meeting.
Rachel made a motion4to approve the minutes and Lisa seconded the motion. The
minutes were approved as written.
The Board discussed the selling of raffle tickets, etc. at the check out counter or
anywhere else in the hbrary by staff. It was agreed that we should recomend that a
policy be made not to do this as it takes much time away from the workings of the
library and could be a real problem in the future. A motion was made by Dorothy
stating that "The hbrary will not be involved in fund raising or ticket selling unless
it is specifically for the benefit of the hbrary." Sharonseconded this motion and it
was unanimously approved. This does not prevent other organizations from selling
their tickets in the building.
Nell reported that. Joe Case has invited the board to the open house at Barnes -
Noble
Tom Nichols, a citizen, sat in on our open meeting. Nell asked if he had any
special concerns and he asked if the Board had any knowledge of city plans for a
new library We mentioned his plan of building up on our present building. He
also unformed us that he had drawn plans for the proposed library/community
services building for the Georgetown Area Foundation. We discussed our parking
problem and the city's proposal. of the land across the street for a new library.
is that Dr. Kaufman had given the library more than 500 videos.
Also Sheila informed us of the Friends' gift of 525.00 to the ;hii.dren` program..
This gift came at the disolving of the Friends group.
Judy announced that the Texas Library Association, Dist IT { ill meet in Waco at
the Public Libr on Friday. At this times the Waco library gill. offer 80,000 books
for sell.
Lisa moved to adjourn the meting and Nelda seconde
adjourned.
0
1 01
C�
10A Williamson County Sun, August 4, 1999
Alta' way to ga.
I would like to commend the Georgetown Public Lt-
brary for the impressive Summer Reading Program it
provided the children of Georgetown this summer!
The special programs we enjoyed ranged from mari-,
onette shows and magic acts to puppet shows and mad
scientists, just to name a few!
The various crafts my older daughter made each week
challenged- her imagination, whilemy' younger
daughter's attention was captivated by the weekly tal-
ented storytellers. `Pine energetic and enthusiastic
children's librarian, Rosa Garcia, deserves a pat on the
back, as do the children's librarian assistants Maria
West, Kathleen Burnop and Mandy Sackreiter.
Maria West's sweet, encouraging words of praise es-
pecially inspired and challenged my girls during our
visits to the library to check out and read more, and
more, books. I appreciate the extra time and special of
fort so freely given by the entire. library staff and thank
them all for a job well-done!
SHERRY PENNINGTON
Riverview
Georgetown
•
Highlights
MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
July-August,1999
• Representatives from LCRA delivered a check for $11,219 to the library. This grant,
which is part of the LCRA's community development program, will be used to purchase
additional shelving for the library.
• The Summer Reading Program continued through the month of July, culminating in the
grand finale on July 29. Many businesses and individuals contributed goods, cash and
their time to make our summer program a success.
• The microfilm reader printer, acquired courtesy of grants from the Georgetown Library
Foundation and the Georgetown Area United Way, was installed in the Texas History
Room early in August.
• The City Council approved the library's 1999-2000 budget on August 24.
• On the Day of Giving, August 27, four IBM employees worked at the library from 9-1.
They prepared all of the packets that will be distributed to the schools for the Kids' Cards
program.
• H.E.B. began its Bucks for Books donations program, which will run through mid -
STAFF -- Out and About!
Sheila Henderson participated in a retreat with the GIVE Board on July 16.
Sheila Henderson attended the Texas Library Association Annual Assembly in Austin,
July 10-12. She also attended the Central Texas Library Association Long -Range
Planning Retreat at Reicher Ranch August 12-13.
The entire staff, except Ethel Barnes and Judy Fabry, who remained behind to keep the
library open, helped with the Summer Reading Program grand finale at Chatauqua Park.
It was a steamy day, but the children had a great time!
Lee Sparks attended a three-day Dynix Software Maintenance workshop in St. Louis
during late July.
Eric Lashley, Lee Sparks, and Sheila Henderson manned a booth at Walmart as part of
the United Way Awareness Campaign on August 6.
All members of the circulation staff took turns manning the library information table at
the annual GISD Teacher's Orientation Day on August 9.
r��'1
VOLUNTEERS
Mary Beth Huba celebrated her fifteenth year as the library's summer storyteller! Also,
fe nine teenagers, including Corinne Adams, Mary Bacelis, Allison Burnop, Suzanne
Francis, Jason Kirkpatrick, Sylvia Moore, Mandy Shelton, Kristin Ward, and
Sarah Wheeler, helped Ms. Rosa and Ms. Kathleen with countless tasks associated with
the Summer Reading Program.
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GIFTS AND IMEMORIALS
is July 1999
Carl Anderson
All I Want for Christmas Is ... compiled by Carl Anderson and Jim Walker
Darla Bum
Nicolae (Book on Tape) by Tim LaHaye & Jerry B. Jenkins
Tribulation Force (Book on Tape) by Tim LaHaye & Jerry B. Jenkins
Natalie Gramley
43 videotapes from the Time -Life Series, At the Time of Diagnosis
From the Pharmacist at the Georgetown Albertson's
Lisa Hopkins
Bear's Busy Year by Marcia Leonard
In Honor of Isaac Hopkins
Institute of Islamic Knowledge
Al-Quran : The Guidance for Mankind (2 copies)
a Dr. & Mrs. R. J. Kaufmann
Atlas of Medieval Europe
Washington Square by Henry James
Life With Jeeves by P. G. Wodehouse
41 Videotapes
Chris Logue
Guardian Angel (Book on Tape) by Sara Paretsky
San Gabriel Woman's Club
Farewell : A Memoir of a Texas Childhood by Horton Foote
The Literary West edited by Thomas J. Lion
A Clearing in the Distance by Witold Rybczynski
In Honor of Speakers at San Gabriel Woman's Club
Nancy Snead
The Soldier Spies (Book on Tape) by W. E. B. Griffin
Granny Dan (Book on Tape) by Danielle Steel
E
GIFTS AND MEMORIALS
August 1999
AAUW
Border Healing Woman by Jewel Babb
Essays by Elmer Kelton
Texas Cattle Barons by Kathleen Jo Ryan
Black Texas Women by Ruthe Winegarten
In Honor of Speakers for 1998-1999:
Sharon Johle
Kathryn Stallard
P. J. Moore
Marjorie von Rosenberg
Daisy O'Hare
Tim Basher
Audrey Salgado
Nick R. Bohmann
Western Pacific Locomotives and Cars by Patrick C. Dorin
In Memory of James Vaughn
Norma B. Chafin
0 The Kingfisher Children's Encyclopedia
Mr. & Mrs. Jim Juve
The Sports Encyclopedia: Pro Football: The Modern Era: 1974-1998
In Memory of William McAdoo Turner
Ralph Dixon Love
The Andice Community Cookbook
Ann Ogden
Welcome to the World, Baby Girl (Book on Tape) by Fanny Flagg
Skeleton Canyon (Book on Tape) by J. A. Jance
The Adventurer (Book on Tape) by Jane Ann Krentz
The Waiting Game (Book on Tape) by Jane Ann Krentz
Pearl Cove (Book on Tape) by Elizabeth Lowell
Never Sleep With Strangers (Book on Tape) by Heather Graham Pozzssere
With this Ring (Book on Tape) by Amanda Quick
Finding the Dream (Book on Tape) by Nora Roberts
11
Susan Plunkett
Heaven's Time by Susan Plunkett
Silent Night by Susan Plunkett
Untamed Time by Susan Plunkett
San Gabriel Woman's Club
Lady Bird by Jan Jarboe Russell
In Honor of Speakers at San Gabriel Woman's Club
Mr. & Mrs. Russ Smith
Gardening Basics by Ken Beckett & Others
In Memory of William McAdoo Turner
Nancy Snead
Black Notice (Book on Tape) by Patricia Cornwell
Armour Welch
The Testament by John Grisham
Trudy Wheeler
Cut and Engraved Glass by Dorothy Daniel
•
•
Georgetown Public Library
Apr.
May
June
July
August
Annual Total
Patron Visits
Current Year
14,679
17,414
21,352
18,703
11,135
183,439 (Y-T-D)
1997-1998
11,259
10,389
13,159
18,210
16,650
153,997
1996-1997
15,810
15,730
17,672
16,999
13,031
161,905
1995-1996
14,538
11,463
14,241
11,287
10,271
125,397
1994-1995
10,300
9,746
10,103
8,967
7,700
113,240
1993-1994
9,603
7,400
10,622
9,678
9,231
104,437
1992-1993
6,822
5,398
8,649
7,517
5,797
66,443
Circulation
Current Year
20,033
18,492
21,832
24,083
21,902
215,482
1997-1998
17,286
18,299
24,466
21,604
18,778
220,430
1996-1997
17,847
17,206
23,132
23,154
17,993
206,504
1995-1996
13,866
13,491
18,076
18,711
15,136
174,409
1994-1995
14,241
15,965
19,532
18,474
16,662
187,548
1993-1994
14,903
14,220
19,806
17,353
17,351
182,578
1992-1993
12,850
11,486
17,240
16,684
15,212
159,648
Children's Programs
Total
Attendance
624
931
2,140
1,836
8,701
Programs
0
0
7
5
0
28
Story Hour
13
9
6
3
0
83
Other: Tour, Movies, Craft
7
SRP Registr
4
3
0
20
Other Services
L ordered
19
34
26
46
49
372
,_L filled
17
24
26
25
38
297
Large Print Circ
50
50
50
50
50
550
Volunteer Hours
Adult
57.75
46.25
56.25
41
66.75
717.50
Teen
14
0
121.5
58
32
331.50
Community Service
10
27
35.75
7
0
176.25
Total
81.75
73.25
213.5
106
98.75
1,225.25
Registrations
City Residents - new
96
119
115
119
85
1,364
Non -Residents - new
20
37
57
40
27
351
Non -Residents - Renew
55
67
113
63
60
677
Total
171
223
285
222
172
2,392
Cash Receipts
Fines, Room Rentals
1,812.48
1,617.49
1,836.21
896.62
1,620.75
11,692.07
Non -Residence Fees
960.00
1,560.00
2,390.00
1,800.00
1,490.00
16,245.00
Donations
450.77
1,125.30
622.95
1,445.46
576.00
8,058.06
Gifts/Memorials
0
16,768.93
303.96
11,369.60
4,180.79
36,108.13
0
•
•
CITY OF GEORGETOWN
BOARD POLICIES
AND
GOVERNANCE
32
CITY OF GEORGETOWN
BOARD POLICIES
City :advisory Beards and Commissions will be responsive to the needs of citizens of
the Georgetown Community: In doing so, each Board and Commission will provide pro-
active support and advice to the City Council's visionary and strategic leadership. Each
Board, as outlined in its board description, will delineate: a clear distinction between its
role in advising bath the Council and staff. In keeping with the focus of the Century
Plan, boards will focus on the future rather than the past.
In its governance role, each Board and Commission will.
Strive to recognize its responsibility to the future generations by addressing the
interelatedness of the social, cultural, and physical characteristics of the
community when advising policies (ends and means).
. Be an advisor to Council of policy ends and, when requested by the City
Manager, to staff on policy means, ensure that the Council is provided sufficient
support to meet its ends,
3. Continue to be dedicated to friendly and courteous relationships with staff",
councilmembers, and the public; and seek to improve the quality and image of
public service:
4. Endeavor to keep the community informed on municipal affairs; encourage
communication between citizens and the City Council; strive for strong, working
relationships among Georgetown, Williamson County, Southwestern University
Georgetown Independent School district, Georgetown Chamber of Commerce,
and the Georgetown Industrial Foundation: _
. Make a commitment, individually, to improve the quality of life for the individual
and the community, and to be dedicated to the faithful stewardship of the public
trust:
. The Council, not the Advisory Board, will be responsible for Advisory Board
performance,
. Monitor and regularly discuss the Advisory Board's own process and
performance, ensuring the continuity of its governance capability by retraining
and redevelopment:
City of Georgetown
Beard Policies
Page,1 of
• CITY OF GEORGETOWN
POLICY ON ADVISORY BOARD APPOINTMENT
In keeping with the principles of effective governance, in appointing members to Advisory
Boards, the City Council will:
1. Make the process open to all citizens — applications will be available through
the City Letter, newspaper posting, and the City Manager's Office.
A. All interested citizens must apply for appointment, including those
applying for re -appointment.
B. An applicant deadline will be established, and those applications
received after the deadline will not be considered.
2. Seek to appoint the best person available.
3. Respect the need for diverse community opinions.
4. The Council will create a commitee which will be responsible for inteviewing
each board applicant and will make a recommendation to the full council for
each board appointment.
5. Establish a three - two year term limit for an individual to serve consecutive
positions on the same Board.
City of Georgetown
Policy on Advisory Board Appointment
Page 1 of 1 Page
M.
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i
CITY OF GEORGETOWN
POLICY ON ADVISORY BOARD DEVELOPMENT
In keeping with the principles of effective governance, the City Council will create Advisory
Boards which:
1. Are relevant to city governance:
A. The Board will perform "useful" activities.
B. The Board will perform unique duties.
2. Relate to the Council's job.
3 Avoids coming between the Council and City Manager.
Have established rules of behavior for officers and members:
A. The Council and Board will have an adequate system for monitoring Board
Member behavior.
B. The Council will have a system for revocation of membership.
5. Have a clearly defined charge.
6. Have a policy for dissolution of the Board.
A. The Council may dissolve the Board for any of the above violations of the
governance policies.
B. An annual review of the boards" charge and effectiveness will be conducted.
City of Georgetown
Policy on Advisory Board
Development
Page I of 1 Page
35
CITY OF GEO GETOW
POLICY ON ADVISORY BOARD CODE OF ETHICS
The position of appointed advisor to staff and council is one of trust and service to the
citizens of Georgetown. This position creates a special responsibility for the Georgetown
Advisory Member. In response to this, the Georgetown Advisory Boards are expected to
advise the governing of this City in a manner associated with a commitment to the
preservation of the values and integrity of representative local government and local
democracy and a dedication to the promotion of efficient and effective governing. To
further these objectives, certain ethical principles shall govern the conduct of every
Advisory Board Member, who shall:
I. Be dedicated to the highest ideals of honor and integrity in all public and
personal relationships in order that the member may merit the respect and
confidence of the citizens of Georgetown.
2. Recognize that the chief function of local government at all times is to serve
the best interests of all of the people.
. Be dedicated to public service by being cooperative and constructive, and by
making the best and most efficient use of available resources.
. Refrain from any activity;jar action that may hinder one's ability to be
objective and impartial on any mattr coming before the Beard or
recommended to the Council or City staff. Do not seek nor accept gifts or
special favors; believe that personal gain by use of confidential information
or by misuse of public funds or time is dishonest.
5. Recognize than public and political policy :decisions (ends), based on
established values, are ultimately the responsibility of the City Council, and
5. The role of the board is to advise, not decide. Policy decision authority
(ends) belongs to Council while means authority rests with the City staff.
7. Conduct business in ripen meetings.
City of Georgetown
Policy on Advisory Beards -
Code of Ethics
Page I of 1 Page 36
CITY OF C EORGETC)WN
POLICY ON BOARD IVIEMBERS` CODE OF CONDUCT
The City of Georgetown Advisory Boards and Commissions provide critical input to both
the Council and City staff; therefore, they play a key role in the integrity of governance.
The Council is responsible for the Boards' responsibilities, discipline, and performance.
Even so, the Board is responsible for its oven development - both as a body and as
individuals. _
1. Board Members must represent unconflicted loyalty to the interests of the
citizenry. This accountability supersedes any conflicting loyalty` such as that
to advocacy or interest groups and Membership on other boards or staffs.
This accountability supersedes the personal interest of any Board Member
acting as an individual citizen of the City.
2. Board Members must avoid any appearance of conflict of interest with
respect to their responsibility.
A. It is the desire of the City that Board members shall act and conduct
themselves, both inside ancf-6utside the City's service, so as to give
no occasion for the distrust of their integrity, impartiality or of their
devotion to the best interests of the City.
B. All members of commissions and boards appointed by the City
Council shall comply with the provisions of the City's Ethics Ordinance
(Chapter 2.20 of the Georgetown Municipal Code).
C. Board members will not condone any unethical or illegal activity. All
members agree to uphold the intent of this policy and agree to govern
their actions accordingly.
D. In the event of a violation, or a perceived violation, of the governance
and/or ethics policies -
is One or more members of the Council may request that
the Mayor select two Cauncilmembers to accompany
him/her to meet with:
City of Georgetown
Policy Can Advisory Beard
Members' Cade of Conduct
Page 1 of 3 Pages 37
a. the Chair of the Advisory Board (or
appropriate board member) and relevant
staff to determine background
information,
b. and, if necessary, the Advisory Board
member who has "violated" the policy.
ii. if the Counc lmember fail to mitigate the problem, then
two Councilmembers may request an item to be placed
on the City Council Agenda for additional discussion
and action with the affected Advisory Board Member.
3. The power of the City's Boards and Commissions is advisory - decision
authority remains with the staff (means) and Council (ends).
A. The advisory capacity held by the Board -is hold collectively, not
individually. Therefore, Beard Members may not attempt to exercise
individual authority over the City organization (staff).
B. Board Members' interaction with the public, press or ether entities
must recognize that not only sloes the Board lack decision authority
by serving in an advisory role, but also, the lack of authority in any
individual Board Member to speak for the Board.
4. During Board Meetings, Board Members shall preserve order and decorum
and shall, neither by conversation or otherwise, delay or interrupt the
proceedings nor refuse to obey the orders of the presiding officer.
A. Each Board Member is responsible for being prepared to come and
discuss the agenda;
B. No Board Member shall be permitted to indulge in personalities, use
offensive language, arraign motives of members, charge deliberate
misrepresentation or use language tending to held a member of the
Board in contempt:
C. No member shall be excused from voting except on matters involving
the consideration of his own official conduct, or where his personal
interests are involved, and in these instances he shall abstain. Any
City of Georgetown _
Policy On Advisory Board
Members' Code of Conduct
Page 2 of 3 Pages 3
•
member prohibited from voting by personal interest shall announce at
the commencement of consideration of the matter and shall not enter
into discussion or debate on any such matter and shall have
previously filed an affidavit stating the conflict of interest. The
member having briefly stated the reason for his request, the excuse
from voting shall be made without debate.
D. Any member who reasonably believes that his/her voting on a matter
would create an appearance of impropriety shall be excused from
voting. That member shall state publicly the reason(s) she/he
believes voting would be improper.
E. The Board will seek to be innovative, creative and take risks in
resolving issues.
City of Georgetown
Policy On Advisory Board
Members' Code of Conduct
Page 3 of 3 Pages
19