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HomeMy WebLinkAboutMinutes_LAB_10.09.2000Page 1 of 2 Georgetown Public Library Advisory Board Meeting Minutes October 9, 2000 The meeting was called to order at 6:30 p.m. by Nell Dickson, Chairperson. In Attendance: Board members present were: Nell Dickson, Claire Vogler, Dorothy Hagen, Judy Parks, Jean Ehnebuske, Zora Evans, Joe Case, and Sam Arant. Eric Lashley, Library Director, Verna Browning, City of Georgetown, and Pat Touhy C i'LS Coordinator, were also present. Lisa Hopkins and Helen Jenkins had excused absences for this meeting. Approve Minutes: The minutes from the September 11, 2000 meeting were discussed and approved with no changes Zora Evans moved and Claire Vogler seconded the approval of the minutes. Director's Report: Eric Lashley summarized the "Director's Monthly Report" handouts. Eric noted that September concluded the City of Georgetown's fiscal year and that circulation for last year was approximately 275,000, a 14.9% increase over last year's circulation number. Eric also reported that the Fnends of the Library had voted to donate $1000 to the Library, $700 for music CD's, $300 for children's books. Eric also reported that Sarah Samson, from the Library, had replaced Enc as the TLA District III treasurer. Citizen Committee on Community Needs and Funding: Claire Vogler provided handouts of this committee's first two meetings. Claire reported that the committee wanted to have reports from Randy Morrow of the City of Georgetown's Parks and Recreation Department on parks needs, from Jim Bnggs of the City of Georgetown's Utilities Depai tment on transportation needs, and from a Council Subcommittee on Facilities, which would include the Library's needs. Randy Morrow was scheduled on October 5th, Jim Briggs on October 12th, and the Council Subcommittee on Facilities (includes Library) on November 2nd to present "'needs" reports to the Citizen Committee. It was noted that the Library Needs Assessment and the Library Long -Range Plan could not be completed prior to November 2, 2000. Resolution to City Council on State Aid to Texas Public Libraries Program: This item was tabled to a future Library Advisory Board meeting. Resolution to Legislators on State Aid to Texas Public Libraries Program: This item was tabled to a future Library Advisory Board meeting. Search for a new Library Director: Verna Browning reported that Eric Lashley was selected and accepted the position of Library Director. Verna stated there were 20 applicants with 4 of the 20 interviewed by Page 2 of 2 5 interview groups. Verna stated the Library Advisory Board's list of questions was valuable in the selection process, and she thanked those Advisory Board members who assisted in the selection process. Long Range Plan Update: Judy Parks, Eric Lashley, Pat Touhy, and Sam Arant volunteered to meet and update the current Library Long Range Plan The update will be presented to the Library Advisory Board at its November 13, 2000 meeting Nominating Committee: Zora Evans, Lisa Hopkins, and Helen Jenkins were selected as members of a nominating committee for the selection of Library Advisory Board officers (i.e. Chairperson, Vice - Chairperson, Secretary). Agenda Topics for October 24th City Council Workshop The following items were chosen as agenda items for the upcoming City Council workshop: 1. Current Library Statistics 2. Ways to Maximize Current Library Space 3. Criteria for the Selection of a Consultant to Perform a Needs Assessment of Library Services 4. Revision of the Library's Long Range Plan Request for Input to the Georgetown Economic Development Commission Nell Dickson will prepare a letter to the Georgetown Economic Development Commission that will provide the Library Advisory Board input on economic development, policy, vision, goals, and strategy. The Library Advisory Board adjourned at 8:00 p.m. GEORGETOWN PUBLIC LIBRARY . Comparative Fiscal Year Statistics 2000 Jun Jul Aug Sep Annual Total Patron Visits Current Year 21728 11624 18377 15688 184425 1998-99 21352 18703 11135 11201 194640 1997-98 13159 18210 16650 19510 153997 1996-97 17672 16999 13031 12976 161905 1995-96 14241 11287 10271 8558 125397 1994-95 10103 $967 7700 7218 113240 1993-94 10622 9678 9231 9045 104437 Circulation 2000 Current Year 31177 28733 23384 23352 276453 1998-99 28532 24083 21902 18237 240419 1997-98 24466 21604 18778 18268 220430 1996-97 23132 23154 17993 16447 206504 1995-96 18076 18711 15136 12000 174409 1994-95 19532 18474 16662 14867 187548 1993-94 19806 17353 17351 14832 182578 FY 1999-2000 Statistics Children's Programs Annual Total Attendance 2284 1851 0 356 8902 Programs 8 6 0 2 34 Story Time 6 6 0 10 95 Other (rour, Movies, Crafts) 4 3 0 2 14 Homework help (AFTERNOONS) 0 0 0 Other Services ILL Ordered 70 50 54 62 604 ILL filled 61 42 25 56 505 Lg Print Circuit 50 50 50 50 600 Volunteer Hours Adult 82.00 94.75 107.50 93.60 951.60 Teen 79,50 95.00 21.00 54.00 554.50 Community Service 56.75 41.00 42.75 33.50 220.00 Total 218.25 230.75 171.25 181.10 1726.10 Registrations City Residents -new 111 113 81 111 1310 GISD Kids' Cards 3 0 1 29 325 Nan -residents -new 56 32 28 40 354 Nan -residents -renew 130 74 63 58 786 Total 300 219 173 238 2775 Cash Receipts Fines, room rentals 1851.14 1705.59 1459.88 1682.53 19143.65 Non-resident tees 2775.00 1775.00 1490.00 1650.00 18570.00 Donations 492.08 723.65 514.23 483.91 6757.70 Gifts/Memorials 210.00 18458.00 510.27 1020.00 38716.08 Material Donations to Other Agencies Books 0 0 0 106 526 Magazines 0 20 0 0 85 Note: Boldface numbers in "patron visits" do not accurately reflect traffic during those months. Counters on security gates are turned off during children's programs. DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY September 2000 Staff delivered library card applications to all GISD schools on September 8 and returned on the 22 d to pick up completed applications from the kindergarten classes. Approximately 150 kindergartners turned in applications. Other students were asked to bring their applications directly to the library, so we also have been coming in. The Friends held their annual meeting on September 12. The membership voted to donate $1000 to the library; $700 will be for music CDs and $300 for children's books. STAFF ACTIVITIES • About half of the staff attended workshops to learn about different personality types and the ways they communicate. The rest of the staff had attended these workshops in the past. • Book ordering was especially intense this month as staff worked to spend the remaining budget allocation before the end of the fiscal year on September 30. • Eric Lashley and Sarah Samson, along with Lay Representative Judy Parks, attended the joint TLA District III and CTLS meeting in Austin on September 29. Eric retired as treasurer of the TLA district and Sarah was elected to replace him. VOLUNTEERS • Two high school students joined the Friends' volunteer staff. Bridget Sheehan and Cynthia Cueva will be helping with shelving several evenings each week. E 0 • E August 2000 Donations Donor Gift Beverly Treuhardt Audio book —Along Came a Spider Ralph and Jane Long $100 in memory of Nell Childers Richard & Barbara Pearce $100 in honor of Sam & Rebecca Pfiester Judy and Don Parks Book, Harry Potter and the Goblet of Fire Alline Babb Lewis Book, Harry Potter and the Goblet ofFite, in memory of Henry & Anna Babb, Louis A. Babb, Marjorie K. Falcon, and Jay Falcon Morton King Book, 1931 Texas history text from Georgetown Public Schools Al Loescher Audio book — The Surg eon's Mate September 2000 Donations Round Rock Questors #925 Lois Speegle Hausenfluck Charles Meyer Williamson County (Georgetown) Chapter Native Plant Society of Texas San Gabriel Woman's Club Friends of the Georgetown Library $34.95 for Early Texas Arcbiteattrr 1921 GHS Yearbook (The Eag le) and San Saba Count y History, 1836-1983 His book, Deathan gel Shinners & Mahler's Flora of Noah Central Texas $20.00 for a book in honor of guest speakers $700 for CD collection, $300 for children's books MASTER CABLE SERVICES REGULATORY ORDINANCE 9.12 Duty to Grantee. Nothing contained in this Ordinance shall relieve any Person of liabilityarising out of that Person's failure to exercise reasonable care whileperforming g any work involving public Rights -of --Way to avoid injuring Grantee's lines or facilities. ARTICLE 10. OPERATION AND MAINTENANCE 10.1 Open Books and Records. A. Each Grantee shall at all times maintain complete and accurate billing and payment records in a manner that allows the City at all times to deter -nine whether the Grantee is accurately calculating and paying its Franchise Fees. Should the City reasonably determine that the records are not being maintained in such a manner, the Grantee shall immediately correct the manner in which the boobs and records are maintained in order to comply with this section. All financial looks and records shall be maintained in accordance with the regulations of the FCC and any other governmental entity regulating Cable Systems, and shall be maintained in accordance with generally accepted accounting principles, B. Each Grantee and its agents and outside contractors shall make available for examination by the City or its authorized representative or agent, during Normal Business Hours, the books, records and accounts and other documentation, hereinafter collectively referred to as the "Reports," of Grantee that, as determined by the City, are necessary to determine the accuracy of the Franchise fees paid, and shall permit the City, or its authorized representatives or agents to make and remove copies of jurisdictional coding records (address ranges) and such other records as may be agreed upon by the Grantee and the City. In the event the Reports are not available to the City for examination within the corporate limits of 62 • G e"o`r'gg to wn September 29, 2000 Mrs. Nell Dickson Library Advisory Board 144 Lost River Road Georgetown, Texas 78628 Re: Economic Development Commission Dear Mrs. Dickson: I'm sure you know we are launching a new economic development initiative within our community. This initiative is designed around the recommendations brought to us by the Economic Development Task Force as accepted by City Council on June 13, 2000. It is our intent that this initiative includes broad community input as recommended by the Economic Development Task Force. The input we seek should 0 address vision, goals, strategy and policies appropriate for Georgetown's economic development efforts. Attached is a listing of community groups, boards and commissions that may wish to provide input. From the list it is easy to identify those entities which hold representation on the newly appointed Economic Development Commission. Input from these entities will be coordinated by their appointed representatives. All other entities are invited and encouraged to provide input. As the representative of record of your group you can arrange to do so by contacting Shirley Rinn at 930-3723 by October 6, 2000. Mr. Don Collier, our Project Manager, will contact you soon thereafter to make an appointment to visit with you or with representatives of your entity to discuss our initiative and record your input. Your suggestions and recommendations are important to us and will be compiled and forwarded to the Economic Development Commission which is chartered to make final recommendations on' economic development, policy, vision, goals and strategy to City Council. This is an excellent opportunity to make an important contribution to the future of our community. Your cooperation and participation will be greatly appreciated. Sincerely, George Russell GWR:dc Enclosure i CITY HALL • 6D9 MAIN STREET POST 13FFICE BOX 409 • GEORGETOWN, TEXAS 76627-0409 • 512/930-3651 + TDD 51 2/93D-3549 • FAx: 512/930-3659 • COMMUNITY ECONOMIC DEVELOPMENT INPUT LIST • • Represented on E.D.C. 1 Airport Advisory Board 2 Board of Adjustment 3 Building Standards Commission 4 Chamber of Commerce X 5 Citizens X 6 Construction Community X 7 Convention & Visitors Bureau 8 Downtown Business District X 9 Downtown Business District Design Steering Committee 10 Downtown Georgetown Association 11 Economic Restructuring Committee 12 Financial Community X 13 Georgetown Enrichment Foundation 14 Georgetown Heritage Society 15 Georgetown Independent School District X 16 Georgetown Industrial Foundation X 17 Historic Preservation Commission 18 Housing Authority 19 Library A visory Board 20 Main Street Program Advisory Board 21 Manufacturing Community X 22 Parks & Recreation Board 23 Planning and Zoning Commission 24 Professional Community X 25 Southwestern University X 26 Tourism and Lodging X 27 Williamson County X 28 Youth Advisory Board • BY-LAWS GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD ARTICLE I Name and Purpose As authorized by the City Charter, City of Georgetown and Georgetown Municipal Code Chapter 2.72. this body shall be known as the Georgetown Public Library Advisory Board and shall serve in the capacity of a citizens' advisory committee to the Georgetown City Council and shall also serve to promote library programs and services in the community. ARTICLE II Membership . Section 1. This Board shall be composed of nine voting members who are appointed by the City Council. Section 2. Members of this Board shall serve two-year terms. ARTICLE III Meetings Section 1. The regular meeting of the Georgetown Public Library Advisory Board shall be held on the second Monday of every month in the Library, or at such other time and place the Board may determine. Certain meetings may be recessed as provided in the yearly Advisory Board Calendar of Action Section 2. Special meetings may be called by the Chair or at the call of any two members of the Board, provided that notice thereof be given to all Board members and provided that proper notice be posted. April 2000 Page 1 Section 3. A majority of the members shall constitute a quorum at all meetings of the Board. Section 4. All meetings and deliberations of the Board shall be open to the public and shall be conducted in accordance with the provisions of the Texas Open Meetings Act, Texas Conflict of Interest Statute and the City of Georgetown Ethics Ordinance. Section 5 All questions presented for a vote of the Library Board shall be decided by a simple majority of the quorum, including the vote of the Chair. Section 6. Any member of the Board who has two unexcused absences per term shall be reported to the city council. Section 7. The latest edition ofRober6 Rules of Order New] e v Revised shall govern in the parliamentary procedure of the Board, in all cases to which they are applicable and in which they are not inconsistent with these by-laws. ARTICLE IV iOfficers Section 1. The officers of the Board shall be a Chairperson, a Vice -Chairperson, and a Secretary, who shall be elected to one-year terms. Section 2. Officers shall be elected and take office at the first regular meeting after new Board members have been appointed and sworn in. Section 3. Vacancies in office shall be handled as follows: (a) In the event of resignation or incapacity of the Chair, the Vice - Chair shall become the Chair for the unexpired portion of the term. (b) Vacancies in officers other than the Chair shall be filled for the unexpired term by special election. Section 4. Duties of the officers shall be as follows: (a) Chair: (i) Preside at all meetings. (ii) Represent the Library Board at public functions. Apri12000 Page 2 (iii) Appoint special committees. S (iv) Assist Library Director in establishing the agenda for each meeting. Agenda items requested by any Board Member will be included. (b) Vice -Chair: (i) Assist the Chair in directing the affairs of the Board and act in the Chair's absence. (c) Secretary: (i) Be responsible for the accuracy of the minutes of the Board meeting and bring any correction to the attention of the Board at its next meeting. The Secretary shall sign the approved minutes and file in Record Book. ARTICLE V Section 1. Committees may be appointed for special purposes by the Chair and with the consent of the majority of the Board. 0 ARTICLE VI Ex-officio Members Section 1. The Library Director shall be an ex-officio member of the Board. Section 2. The Central Texas Library System Representative shall be an ex-officio member of the Board. ARTICLE VII Powers and Duties of Board Members Section 1. Board Members shall: (a) Abide by applicable ordinances of the City of Georgetown. (b) Act in an advisory capacity to the City Council, City Manager, and Library Director. 0 April2000 Page 3 (c) Recommend policies to govern the operation and program of the Library. (d) Assist in planning and give guidance for expansion of library facilities. (e) Assist in interpreting the policies and ftinctions of the Library Department to the public. (f) Encourage in every possible way the development and advancement of the public library. ARTICLE VIII Amendments Section 1. These by-laws were adopted April, 2000, in their entirety. These by-laws may be amended by a majority vote at any regular meeting, provided an members have been notified of the proposed amendments at least ten days prior to such meeting. Any amendments shall be indicated by the notation "amended in month -year." Section 2 By-laws were amended in September, 2000. 0 Apri12000 Page 4