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Home My WebLink AboutMinutes_LAB_02.14.2000Georgetown Public Library Advisory Board Meeting Minutes 2/14/00 The meeting was called to order at 6:36 p.m. Present were Sam Arant, Joe Case, Nell Dickson, Jean Ehnebuske, Zora Evans, Sheila Henderson, Lisa Hopkins, Helen Jenkins, Judy Parks, and Claire Vogler. Verna Browning from the Community Services Division was a guest at tonight's meeting. Dorothy Hagen called in for an excused absence. Approve Minutes: The minutes were read Zora moved with second from Claire to approve without correction. Comments From Citizens: We received two cards from citizens commending the "wonderful service" received at the library. Comments from Chairperson: We were reminded about the February 25 Appreciation Dinner for members of the boards and commissions of the city of Georgetown. Highlights from the Director's Report: The new cataloger, Sally Bernier, started today. Nell and Charles Dickson retrieved half the books from Kilgore which were donated as part of the Barbara K. Branch bequest. In response to the recent incidents in and around the library, the city has agreed to install surveillance cameras. Doug Dapper and Arlene Schinke will began training and organizing new volunteers. Report of the Nominating Committee: The nominating committee recommended retaining Nell as chairperson and Joe as vice chair. Lisa was recommended as secretary. Election of Officers: Sam moved and Claire seconded motion to approve slate of officers proposed by nominating committee. Discussion of Board's By-laws• After discussion, it was agreed to add a mission statement to the by-laws. Nell suggested a committee be formed to work on the by-laws in order to tailor -fit them to our library advisory board Zora and Sam volunteered to form this committee. They will report back to. the board in the March meeting with their findings. Discussion of Policy Regarding Unaccompanied Children in the Library: Sheila made comments about the policy regarding unaccompanied children in the library. Jean presented examples from other libraries to see if we wanted to "borrow' any of the language in their unaccompanied children policies. A policy was drafted and approved for final agenda. In light of the recent Open Records Act clarification, the following items were requested to be on the March 20 agenda: Judy wishes to make a report from the CTLS meeting she attended. Jean would like to discuss Library Foundation Gala scheduled for March 24. Nell asked that she be given a slot on the next agenda to address educating the community about the need for a new library. Because the next board meeting was originally scheduled for March 13, which is the first day of spring break, it was decided to move the meeting until the following Monday, March 20. Claire moved and Zora seconded motion to adjourn meeting at 7:52 p.m. DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY • January 2000 HIGHLIGHTS • Circulation this month was 15% more than last January! • Sally Bernier has accepted the cataloging position. She'll begin work February 14. • Nell and Charles Dickson traveled to Kilgore to retrieve half of the books from the Barbara K. Branch bequest. Lee Sparks has gone through them and found several hundred to add to the collection. Deke and Lee Davidson will pick up the remaining boxes of books during February. • The City has agreed to install security cameras in the library. STAFF -- Out and About! • Sheila Henderson, Eric Lashley, and Sarah Samson attended the CTLS membership meeting in Copperas Cove on January 21. • Rosa Garcia attended the quarterly Georgetown Project meeting, which gave her an opportunity to meet the new Americord volunteers. • Eric Lashley and Lee Sparks each spent a day in San Antonio attending the mid -year meeting of the American Library Association. » Judy Fabry attended two informational meetings about the Children's Health Insurance Program. The library will cooperate with the Williamson County and Cities Health District to promote the Insure -A -Kid and CHIP programs. » Sheila Henderson participated in two Texas Library Association committee meetings this month. She also attended a meeting of the Georgetown Area Community Foundation on January 18. » Eric Lashley attended a meeting at UT at which the academic and public librarians present discussed issues associated with providing public access to the Internet. VOLUNTEERS • Doug Dapper and Arlene Schinke have been learning the library opening procedures so that they will be able to train new volunteers when the Friends take over the volunteer program. �• A small group of students from Benold Middle School will be doing volunteer work in the Children's Room for an hour each Tuesday afternoon for two months. During their first day they were very energetic and accomplished many useful tasks. GEORGETOWN PUBLIC LIBRARY • Comparative Fiscal Year Statistics 2000 Oct Nov Dec Jan Annual Total Patron Visits Current Year 14497 12930 12008 14339 53774 (Y-T-D) 1998-1999 23409 21022 10339 13810 194640 1997-1998 15383 9137 9609 9637 153997 1996-1997 11504 10727 9247 11991 161905 1995-1996 7672 9312 6803 10980 125397 1994-1995 11260 8920 7834 9424 113240 1993-1994 5356 9211 6621 8208 104437 Circulation Current Year 20744 21590 17413 21016 80763 1998-1999 20533 16866 14233 17906 240419 1997-1998 20333 14864 14501 16686 220430 1996-1997 13865 13161 12560 15885 206504 1995-1996 15315 14389 11133 14725 174409 1994-1995 15305 14766 12038 15024 187548 1993-1994 14205 13607 11253 14074 182578 FY 1999-2000 Statistics Children's Programs Annual Total Attendance 503 575 497 395 1970 Programs 7 2 4 0 13 Story Time 7 7 4 11 29 Other (Tour, Movies, Crafts) 0 0 0 1 1 Homework help (AFTERNOONS) Na 15 days 10 days 15 days Other Services ILL Ordered 51 30 25 46 152 ILL filled 52 23 28 39 142 Lg Print Circuit 50 50 50 50 200 Volunteer Hours Adult 46.75 60.25 45.25 86.25 238.50 Teen 34.00 33.00 24.00 38.50 129.50 Community Service 11.00 0.00 0.00 4.00 15.00 Total 91.75 93.25 69.25 128.75 383.00 Registrations City Residents -new 191 161 54 100 506 GISD Kids' Cards 110 162 7 5 284 Non -residents -new 28 20 15 29 92 Nan -residents -renew 48 39 46 42 175 Total 377 382 122 176 1057 Cash Receipts Fines, room rentals 1796.04 1448.83 1296.88 1429.72 5971.47 Non-resident fees 1325.00 985.00 1065.00 1155.00 4530.00 Donations 642.73 522.25 399.16 429.39 1993.53 Gifts/Memorials 0.00 200.00 11309.89 1883.40 13393.29 SMaterial Donations to Other Agencies Books $8 Magazines 17 • Donations for January 2000 1/3 Mary Ann Barbour in memory of Norm Oliver LBJ: a life by Irwin Unger 1/7 misc. donations for genealogy 26.45 1/10 Johnina Phillips for genealogy 30.00 1/10 Leon Harmon HP 722 color inkiet printer 1/14 San Gabriel Womens adult books 144.00 Club 1/18 H.D.B. Bucks for books program 1500.00 1/19 Danielle and Edward Audio tape: Marry Dotter and the Plumer sorcerer's stone by J.K. bowling 1/19 Sue & Jack Markey in memory of Mariorie 10.00 Youngman 1/20 Helen Wehmeyer Douglass 1/21 John Wilson & Jackie Cuozzo 1/21 Shirley Brook in memory of Marjorie Youngman in honor of Ralph Dixon Love 1/26 John Wilson & Jackie Cuozzo 1/27 Homer and Lou Lazson 1/27 Don & Judy Parks 1/31 Jane Long in memory of Marjorie Youngman 15.00 Audio tape: A golfer's life by Arnold Palmer 20.00 3 audio tapes: Tuesdays with Morrie. Apollyon, & Tribulation Force Little Wolf at Leyte Renewal of Martha Stewart Living magazine 100.0'0 Ll -draft- January 5, 2000 Georgetown Public Library Unattended Children Policy The library can not be responsible for unattended children. Children under six must be directly supervised by an adult or an individual age _14_ or older. Children from 6 to _9_ in age should be accompanied by someone age _14_ or older in the building. If a parent or guardian of an unattended child under the age of _10_ can not be contacted within a half hour (or hour), the staff will ask the police to contact Child Protective Services. If the library is closing and the parent or guardian cannot be reached immediately, the police will be asked to contact Child Protective Services. The police may be called for any unattended person under the age of 14 when the library is closing. • 0 Steve Michael 01/11/2000 05:42 PM To: Verna Browning/City of Georgetown@City of Georgetown • cc: Subject: Recreation Center Rules These rules are written down for our customers, but I'm typing them here to eliminate those that don't apply to youth.. Hope this is what you're looking for. Let me know if you need anything else. 1. All youth under the age of 12 must be accompanied by an adult 18 or older. The only exception is when a child is enrolled and participating in a structured or supervised event. Parents may not leave the facility while their child is in the childrens room. 2. During school hours, no school age child shall be allowed in the Recreation Center without authorization from the school or parent. 3. The staff is not responsible for the supervision of children after closing the Recreation Center. 4. Staff are not to give rides to any child, regardless of circumstances. In case of emergency, call 911. 5. Facility phones are for business use only. Children may use the pay phone. 6. Chewing gum is not permitted. 7. Tobacco or alcohol is not permitted at the Recreation Center, in any form. 8. Shirts and shoes are required at the Recreation Center at all times. 9. Profanity and/or abusive language is prohibited, and may result in suspension of membership. 10. Soliciting, gambling, or betting is prohibited. 11. The Recreation Center and its staff are not responsible for loss of property, or damaged/stolen possessions. Lockers are provided, at the members own risk. We recommend jewelry, watches, etc. are not brought to the Center. 12. Fighting will be cause for immediate termination of membership, for life. 13. No rough play in any areas of the Recreation Center. Violations will result in suspension of membership. 14. Misuse, abuse, and/or damage of equipment shall be grounds for suspension of membership. 15. Children between the ages of 6 months to 4 years must be left in the childrens' room with a sitter (provided by the Center) Children between the ages of 5 and 8 may be left in the Children's room unattended, at their own risk. 16. No rough play will be allowed in childrens room, and all other building rules apply. 17. No child shall be left unsupervised at the Recreation Center. Parents may NOT leave children in the childrens room, and leave this building. 18. Staff may suspend any member for violation of rules, up to 10 days for the first violation, 30 days for second violation, and a lifetime ban for third violation. Memorandum from City Attorney, Marianne Banks, 1/28/00 Due to a recent Attorney General's Opinion, and questions I have been asked about items on some recent Board agendas, I feel it is necessary to update you on the requirements for postings of topics on agendas for Boards and Commissions. The Open Meetings Act requires that the agenda give sufficient notice about an item that is to be discussed such that people in the community will know what is to be discussed, and have the opportunity to attend if it is an item of interest. During the Legislative Session, the definition of "meeting" in the Open Meetings Act was changed. This new definition has four parts, but basically if you have a meeting with your Board or Commission, members of the City staff are prohibited from speaking on an item with the Board or Commission including just providing information unless the item is stated on the agenda. i know that many of you have had general statements such as "Board and Staff Comments and Reports", in order to provide information to the Boards Members on issues interest to them. This item is NOT sufficient under the recent ruling from the Attorney General issued on Monday. If you are planning to update the Board on, let's say, "Code Enforcement Activity", then state on the agenda "Report from Staff on Code Enforcement Activity". If your topic is more specific, such as discussion of only the status of one particular structure, such as 1205 Ash, then your agenda item shoudl be more specific, like "Report on Code Compliance Efforts at 1205 Ash". (NOTE: Although I am using examples from the Building Department, i want to be clear that I am not aware of any recent agenda issues in their department ... Just reminiscing on some old cases, and for those of you that have been here very long, you may remember our LONG history with a dangerous structure at 1205 Ash!) As a reminder, general topics such as "Old Business" and "New Business" are absolutely insufficient notice for topics to be addressed, and have long been considered a violation of the Open Meetings Act to have discussions or take any action with such postings. Please clean up any such agenda posting errors. Also, a number of the Boards and Commissions have recently decided to develop subcommittees. All of the standing Board and Commission members have been advised by me that these subcommittees are ~� subject to the same Open Meetings requirements as the full Board/Commission. Staff liaisons BE SURE that these subcommittees are posting their meetings. Any interim Boards/Commissions that have been established by the Council have not had the same training as the standing Boards/Commissions, and I have had some recent calls related to subcommittees that some of them have established. If you are a staff liaison to one of these groups, please be sure that they are aware of this requirement as well. If I need to provide them with written information on the Open Meetings Act, I will be happy to do so. As always, any of our department staff will be happy to assist you in reviewing or revising your agenda postings. Please let us know if we can help. 0 I TRANSACTION REPORT Dec-30-99 Thu 10:12 AM ------------------------------------------ Tvpe Sending ------------------------------ ------------------ -------------------------------- --------------TX/RX Time pages Note Date Start Receiver------- ------------------- ----------------------------------- l--- 2 t? 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