HomeMy WebLinkAboutMinutes_LAB_03.20.2000Georgetown Public Library Advisory Board
Meeting Minutes
3/20/00
The meeting was called to order at 6:35 p.m.
Present were Nell Dickson, Joe Case, Lisa Hopkins, Claire Vogler, Zora Evans, Dorothy Hagen,
Jean Ehnebuske, and Judy Parks.
Eric Lashley was present in Sheila Henderson's absence.
Sam Arant and I-Ielen Jenkins each called in for an excused absence.
Approve Minutes:
The minutes were read. Claire moved with second from Zora to approve without correction.
The agenda: comments from citizens, chairperson, director; deadline. for submission of
agenda items:
Nell explained how the Open Records Act will affect the agenda for the Library Advisory Board
Meetings. She proposed omitting Comments by citizens and Comments by chairperson, as well
as Highlights from the director's report from the agenda. Citizens are invited to request time on
the agenda for their comments, concerns, and/or questions. Sheila will use her written Directors
Report as a forum for any written comments from citizens she receives as well as director's
comments she may have.
Any agenda items or materials to be included in the library board meeting agenda must be given
to Judy Fabry the Monday preceding the board meeting, (or one full week), in order for there to
be compliance with the Open Records Act.
Joe moved to accept Nell's proposal to redact the open comment periods from the agenda and to
institute an agenda -only meeting policy. Claire seconded the motion. There were three
dissenting votes and the motion was carried with four assenting votes.
CTLS report Judy Parks, Lay Representative:
Judy attended the CTLS winter meeting on January 21 with Sheila. She spoke to us about
matters discussed there, including a recommendation by the new director, Peggy Rudd of the
Texas State Library/Archives, for CTLS to adopt the Direct Aid Budget. Judy said this
recommendation was discussed but did not go to vote.
Board's By-laws: Zora Evans
Zora presented a draft of the by-laws that she and Sam worked on with Marianne Banks. After
discussion, the board agreed on a draft. Lisa will produce a clean copy for the April meeting.
Board's presentation to Council (2/8/00):
Nell reported that she "hit the high spots" of the library advisory board's letter of
recommendation to the city council. The council had very little to say, but we will attempt to
keep the need for a new library in the forefront.
Educating the community about the need for a new library:
Jean discussed the need for a Public Awareness Campaign. We first must educate our patrons on
the need for a new library and then we can enlist their help in leaning ontheir council members
for a new library. Judy and Jean both suggested using bookmarks as a forum for getting
information out to the patrons. Jeanhad suggestions for slogans for the bookmarks. We will
continue this discussion in the April meeting.
Request to display poster for Christ Community Ministries' free health clinic:
After discussion, Zora moved and Dorothy seconded a motion to disallow the poster from being
hung in the library. With one dissent, the motion carried.
Video acquisition policy:
Eric explained the need for a video policy to be added to the regular collection development
policy for the library. After much discussion, Joe moved and Lisa seconded a motion to table the
discussionuntil the April meeting.
Library Foundation gala (3/24/00):
The library gala will be this Friday night. A suggestion that the new library video be shown at
the gala was met with enthusiasm. It is anticipated that Jean will report a very successful event
to the board at the April meeting.
Annual retreat, including staff, Advisory Board, and Foundation Board (5/13/00):
The annual retreat was moved from 5/6 to 5/13 to avoid conflicting with the city election. The
retreat will again be local this year.
Joe moved and Dorothy seconded motion to adjourn meeting at 8:25 p.m.