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HomeMy WebLinkAboutMinutes_LAB_04.10.2000Revised 7/7/00 to add Helen Jenkins to the list of those present Georgetown Public Library Advisory Board Meeting Minutes 4/10/00 The meeting was called to order at 6:32 p.m. Present were Nell Dickson, Joe Case, Lisa Hopkins, Helen Jenkins, Claire Vogler, Dorothy Hagen, and Judy Parks. Eric Lashley was present in Sheila Henderson's absence. Sam Arant, Jean Ehnebuske, and Zora Evans each called in for an excused absence. Approve Minutes: The minutes were read. Helen moved with second from Claire to approve without correction. Boards annual calendar of action: The Library Board's report to City Council has been moved due to the budget process schedule. We will ask to be put on the Agenda after our retreat and after the beginning of City Council's budget process. Therefore, the May board meeting was deemed unnecessary Lisa moved that the May board meeting be recessed. Joe seconded the motion and it was approved. We will not have a May 8 board meeting but will meet again in June 2000. Board's By-laws: Zora Evans The edited draft of the by-laws was reviewed. With a few additions added by Nell, the board was pleased with the present draft Given Zora's absence, Dorothy moved that adoption of the by- laws be tabled until Zora can be present for the vote. Without a second, the motion died. It was felt that the by-laws are basically the way Zora had written them and therefore followed the spirit of her hard work. Therefore, Claire moved that they be adopted at this time. Helen seconded the motion and the by-laws were adopted with one dissenting vote. Methods of getting the needs of the library before the public: There was a lively discussion about ways to confront the public with the need for a new library. Everybody had some creative ideas, including bookmarks with slogans, ribbons to tie on car antennae, bumper stickers, advertising on the local (and free) TV station, coloring sheets for the children. One suggestion was to have our 'key figures' in the city write an open letter to the newspaper reminiscing about the library's importance in his/her life while at the same time propounding the need for a new library. Lisa is to investigate a possible consultant in the advertising business Everyone will come up with a slogan for the next board meeting in June We discussed the need to be present at the budget meetings at the City Council, beginning with the one coming up on May 1 at 5:30. Georgetown Public Library Advisory Board Meeting Minutes 4/10/00 The meeting was called to order at 6:32 p.m. Present were Nell Dickson, Joe Case, Lisa Hopkins, Claire Vogler, Dorothy Hagen, and Judy Parks. Eric Lashley was present in Sheila Henderson's absence. Sam Arant, Jean Ehnebuske, and Zora Evans each called in for an excused absence. Approve Minutes: The minutes were read. Helen moved with second from Claire to approve without correction. Board's annual calendar of action: The Library Board's report to City Council has been moved due to the budget process schedule. We will ask to be put on the Agenda after our retreat and after the beginning of City Council's budget process. Therefore, the May board meeting was deemed unnecessary. Lisa moved that the May board meeting be recessed Joe seconded the motion and it was approved. We will not have a May 8 board meeting but will meet again in June 2000. Board's By-laws: Zora Evans The edited draft of the by-laws was reviewed. With a few additions added by Nell, the board was pleased with the present draft. Given Zora's absence, Dorothy moved that adoption of the by- laws be tabled until Zora can be present for the vote. Without a second, the motion died. It was felt that the by-laws are basically the way Zora had written them and therefore followed the spirit of her hard work. Therefore, Claire moved that they be adopted at this time. Helen seconded the motion and the by-laws were adopted with one dissenting vote. Methods of getting the needs of the library before the public: There was a lively discussion about ways to confront the public with the need for a new library. Everybody had some creative ideas, including bookmarks with slogans, ribbons to tie on car antennae, bumper stickers, advertising on the local (and free) TV station, coloring sheets for the children. One suggestion was to have our 'key figures' in the city write an open letter to the newspaper reminiscing about the library's importance in his/her life while at the same time propounding the need for a new library. Lisa is to investigate a possible consultant in the advertising business. Everyone will come up with a slogan for the next board meeting in June. We discussed the need to be present at the budget meetings at the City Council, beginning with the one coming up on May 1 at 5:30. Video acquisition policy: In light of the fact that there is no longer an urgent need to address a video acquisition policy, it was decided that further discussion will be tabled until the October meeting when there is a general policy review. At the present time, the video acquisition policy can rely on and fall under the general acquisition policy as well as the library s donation policy. Joe moved that the discussion be tabled with a second from Helen. The motion passed. Report on Library Foundation gala: In Jean's absence, a complete report could not be given. The net profit from this highly successful evening was approximately $15 000! Claire reports that the evening was very, very fun. (Those who didn't attend missed wonderful food, great music, and adorable decorations!) Agenda for next meeting: The May meeting has been recessed. For the June meeting, Lisa will report her findings regarding an advertising consultant. Dorothy moved and Claire seconded motion to adjourn meeting at 7:36 p.m. Board members were invited to stay and watch the video which was presented at the Gala.