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Home My WebLink AboutMinutes_LAB_07.10.2000Georgetown Public Library Advisory Board Meeting Minutes 7/10/00 The meeting was called to order at 6:35 p.m. on July 10, 2000. Present were Nell Dickson, Joe Case, Claire Vogler, Dorothy Hagen, Zora Evans, Sam Arant and Judy Parks. Lee Sparks, Acting Co -Director of the Library, was in attendance. Jean Ehnebuske, Helen Jenkins, and Lisa Hopkins were excused absences. Approve Minutes: The minutes were approved with the 7/7/00 revision to add Helen Jenkins to the list of those present at the 4/10/00 meeting Zora moved with a second from Dorothy to approve the minutes with the revision. Library Retreat: The Library Board discussed the retreat and all agreed that it was a very enjoyable and enlightening occasion. The retreat took place in a very pleasant setting, the catered food was excellent, and everyone that attended seemed to find the expenence beneficial. Thank You: A "thank you" was expressed for Mr. Arant's comments on behalf of the Library at the recent Town Meeting. It was noted that Mr. Arant's views and comments came from a different perspective, and were timely and effective. All were appreciative of his efforts. Library Board Discussion: There was consensus among the Board members that there is a pressing need to have a needs assessment so that a consultant would be able to analyze the specifics of the present library situation due to the current difficulties resulting from inadequate library space. There was some discussion among the members of the Board that the current meeting room of the library might be utilized for the children s functions and for library use, rather than allowing access by community members for non -library events. All at the meeting concurred that Georgetown desperately needs a new and larger library facility in order to provide the expected and essential services to the community and to meet the increasing demands of the library patrons. There were no resolutions or actions voted upon by the Board members at this meeting. Agenda for next meeting: The agenda for the August 14,2000 Library Board meeting, will include: 1. A response on the By -Laws 2. A report on the CTLS advocacy workshop in Salado scheduled for August 4th 3. A Report to the City Council Dorothy moved and Zora seconded a motion to adjourn the meeting at 7:59 p.m. Untitled Document Page 2 of 6 025.Pikachu fhgppinessl 025.Pikachu rsadness] 026.Raichu 027.Sandshrew - n I I I 029.Nidoran Female 030.Nidorina 03 I.Nidogueen 032.Nidoran Male 033.Nidorino 034.Nidoking 035.Clefairy 036. Clefable, 037.Vulpix 038.Ninetales 039.Jigglypuff 040.Wigglytuff 041.Zubat 042.Golbat 043.Oddish 044.Gloom 045.Vileplume 046.Paras 047.Parasect 048.Venonat 049.Venomoth 5/23/00 5:51:09 PM • • 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2000 Jan Feb Mar Apr May Jun Patron Visits Current Year 14339 14552 20329 15096 13257 21728 1998-99 13810 14548 17028 14679 17414 21352 1997-98 9637 10540 10514 11259 10389 13159 1996-97 11991 11623 14595 15810 15730 17672 1995-96 10980 10792 9480 14538 11463 14241 1994-95 9424 8381 13387 10300 9746 10103 1993-94 8208 10669 8793 96M 7400 10622 Circulation Y000 Current Year 21016 22393 23936 20583 22402 31177 1998-99 17906 18312 21290 20033 18492 28532 1997-98 16686 17025 18320 17286 18299 24466 1996-97 15885 16909 18345 17847 17206 23132 1995-96 14725 13120 14447 13866 13491 18076 1994-95 15024 14645 16029 14241 15965 19532 1993-94 14074 14796 16178 14903 14220 198M FY 1999-2000 Statistics Children's Programs Attendance 395 361 799 564 717 2284 Programs 0 0 4 1 0 8 Story Time 11 13 10 10 11 6 Other (rour, Movies, Crafts) 1 0 1 1 2 4 Homework heap (AFTERNOONS) 15 days 21 days 0 0 0 0 Other Services ILL Ordered 46 62 65 49 40 70 ILL filled 39 59 42 42 36 61 Lg Print Circuit 50 50 50 50 50 50 Volunteer Hours Adult 86.25 72.25 71.50 86.50 105.00 82.00 Teen 3850 61.50 40.50 47.50 26.00 79.50 Community Service 4.00 2.00 9.00 800 12.00 56.75 Total 128.75 135.75 121.00 142.00 143.00 218.25 Registrations City Residents -now 100 116 109 76 87 i 11 GISD Kids' Cards 5 4 0 2 2 3 Non -residents -new 29 29 23 27 27 56 Non -residents -renew 42 62 63 65 96 130 Total 176 211 195 170 212 300 Cash Receipts Fines, room rentals 1429.72 1420.55 1586.04 1647.13 1819.32 1851.14 Non-resident fees 1155.00 1455.00 1405.00 1575.00 1915.00 2775.00 Donations 429.39 751.05 858.73 447.88 492.64 492.08 Gifts/Memorials 1883.40 204.48 1059.29 2714.00 1146.75 210.00 Material Donations to Other Agencies Books 68 148 40 164 0 Magazines 17 24 24 0 0 Annual Total 138736 (y-t-d) 194640 153997 161905 125397 113240 104437 201254 240419 220430 206504 174409 187548 182578 Annual Total 6695 26 79 9 438 382 450 655.75 384.50 102.75 1143.00 1005 295 254 591 2145 14295.65 13655.00 5035.91 18727.81 June 2000 Gifts and Memorials Georgetown Lib. Foundation $100.00 for summer reading program g gP gram (gift of T.R. Reid) .Anna Henry 2 books in honor of her 3rd birthday Moonbear Moonbear's canoe Emily Henry 1 book in honor of her 5th birthday The Mitten Laura Baird 1 CD Love songs of the 50's Penny Bland 120 audio tapes AAUW $60.00 in honor of their speakers 1999-2000 Alzheimer's Association 3 books The 36 Hour Day (2) Facing the Challenge Im • • DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY April, May & June 2000 HIGHLIGHTS • Approximately 20 volunteers attended the appreciation luncheon the staff put on for them on April 19. Special awards went to Ruth Croteau, Doug Dapper, Julie Fuschak, LouAnn Naiser, and Mary Taylor for the amount of service they have given the library. • The library had a float in the Red Poppy Days Parade. Volunteers from Southwestern University designed and created it. • The library received a Texas Book Festival Award in the amount of $1500 to replace adult science books that were discarded last fall due to water damage. • Director Sheila Henderson resigned on May 1, effective May 30, to become the director of the Pasadena, Texas, Public Library. Lee Sparks and Eric Lashley were named co -acting directors. • At the City -sponsored information fair and Town Hall Meeting on May 1, the library was well represented and a number of people spoke during the open meeting in favor of a new building. • Nearly 40 people attended the annual staff/Advisory Board/Foundation/Friends retreat on May 13. Those who attended agreed to work to raise the awareness of the community and the City Council of the need for a new library building. • Events related to the summer reading program have been extremely well attended. Nearly all of the performances have taken place in the Children's Room, which is approved by the Fire Marshal to hold more people than the meeting room. • New Council members Llorente Navarette and Sam Pfiester visited the library as part of their orientation. Sam seemed particularly interested in library issues and services. STAFF -- Out and About! • Sheila Henderson spent the week of April 10-14 in Houston at the annual conference of the Texas Library Association. Eric Lashley, Sarah Samson, and Sally Bernier attended one day of the conference. • Sheila Henderson and Judy Fabry traveled to Houston on April 20 to attend the workshop sponsored by the Gates Foundation, where they learned about the application process for a Gates grant. • During May, Sarah Samson attended the City's four -day leadership development seminar. • Eric Lashley and Rosa Garcia attended the Georgetown Project's regular meeting in April and the recognition luncheon in May. • On May 3, Eric Lashley and Lee Sparks attended the CTLS-sponsored workshop on library space planning. • Eric Lashley and Lee Sparks attended the June meeting of the Georgetown Library Foundation. VOLUNTEERS • The new volunteers that the Friends recruited in March began working during April. Two are helping with the morning opening procedures, several are shelving, and nine have adopted areas of the stacks to keep in order. • The Friends provided the refreshments and hostesses for the going away party for Sheila Henderson on May 24. • On June 1, members of the Assistance League of the Georgetown Area served refreshments for the Summer Reading Program kick-off. June 2000 Gifts and Memorials Georgetown Lib. Foundation $100.00 for summer reading program (gift of T.R. Reid) Anna Henry 2 books in honor of her 3rd birthday Moonbear Moonbear's canoe Emily Henry 1 book in honor of her 5th birthday The Mitten Laura Baird 1 CD Love songs of the 50's Penny Bland 120 audio tapes AAUW $60.00 in honor of their speakers 1999-2000 Alzheimer's Association 3 books The 36 Hour Day (2) Facing the Challenge John & Phyllis Pickard $50.00 in memory of Joyce Heiney 16 10 Gifts and Memorials April',2000 4/2000 Ikon Decker 24 fiction books 4/7 Janet Johnson Murray in memory of V.E. McFarland $25.00 for Teaana 4110 Texas Kook Festival $1500.00 to replace damaged science books 4/10 Judy Parks renewal of Reader's Digest Large Print 4111 Library ,Staff In honor of Ralph Dixon Love $169.00 for genealogy 4/13 Library Foundation $1000.00 for Summer Reading Program 4/17 Temple Porcelain Art Guild In memory of Lila Ramona Grooms, Golden Inspirations by Barbara Jensen 4/27 Larry Grumpton Family In memory of Nicholas Kennedy Hanson, . On the Day You Were Born by Debra Frasier lie 0 0 0 Gifts and Memorials May 2000 Volunteer Award books: Deke Davidson Armour Welch Central Texas Pastel Society Friends of the Library Mike and Ethel Barnes Williamson County Gem and Mineral Society LouAnn Naiser Mary E. Taylor Ruth Croteau In honor of Weaver Barnett In honor of Bob & Carol Davidson In honor of Nancy Manoygian Impressionism Rebels in Blue by Peter Stevens Texas history Complete Ency. of World Aircraft Sagas of Old West Travel and Transport Before I Say Goodbye By Mary Higgins Clark Best of Pastel 2 Creative Painting with Pastel By Carole Katchen Mobile book display shelf Sponsored FacePainting for the Summer Reading Program Kickoff Renewal subscription to Rock and Gem magazine 0 June 2000 Gifts and Memorials Georgetown Lib. Foundation $100.00 for summer reading program (gift of T.R. Reid) Anna Henry 2 books in honor of her 3rd birthday Moonbear Moonbear's canoe Emily Henry 1 book in honor of her 5th birthday The Mitten Laura Baird 1 CD Love songs of the 50's Penny Bland 120 audio tapes AAUW $60.00 in honor of their speakers 1999-2000 Alzheimer's Association 3 books The 36 Hour Day (2) Facing the Challenge John & Phyllis Pickard $50.00 in memory of Joyce Heine Y I *