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HomeMy WebLinkAboutMinutes_LAB_09.11.2000Georgetown Public Library Advisory Board Meeting Minutes 9/11/00 The meeting was called to order at 6:30 p.m. In Attendance: Board members present were Nell Dickson, Lisa Hagen, Judy Parks, Sam Arant, Jean Ehnebuske, Eric Lashley and Lee Sparks, acting co -directors, Browning was present. Joe Case's absence was excused. Hopkins, Claire Vogler, Helen Jenkins, and Zora Verna were present. Dorothy Evans. Approve Minutes: The minutes from 8/14/00 were read. Lisa noted that she inadvertently left out Vera Browning-'s name as having been present at the meeting. With this correction, Jean moved and Claire seconded approval of the minutes. Director's Report: Eric summarized the "Director's Monthly Report." During last month's inventory, it was discovered that 504 volumes were missing. It is not yet known how many of those are simply miscatalogued and how many have been stolen TexShare Policy --final draft: Eric presented a final draft of the Georgetown Public Library TexShare Library Card Program policy for review. Dorothy moved and Helen seconded approving this final draft with unanimous concurrence. Citizen Cnmmittee--Sam Arant and Claire Vogler The board discussed the fact that Sam's name was omitted from the recent Williamson County Sun article on the citizen committee. This was probably an oversight. There has been no information or action regarding the citizen committee, so this item will be placed on the October agenda. Resolution to City Council on State Aid to Texas Public Libraries Program. The board discussed the letter to the Georgetown City Council regarding the State Aid Program. Nell has volunteered to draft a letter indicating our desire for the Georgetown City Council to request proactive support from the state legislature in making this program a reality. Jean suggested the letter be in the form of a cover letter accompanying TLA's Direct Aid for Public Libraries explanation, description, and statistics on the program. Resolution to Legislators on State Aid to Texas Public Libraries Program Eric passed out a handout from the Texas State Library and Archives Commission regarding support of this proposal. He noted that February 6 and 7 of 2.001 is Legislative Day and that perhaps the library could gather a caravan to go to Austin in support of this proposal and the libraries of Texas. Further discussion on a letter was postponed until we can more carefully read and thereby incorporate the information on Eric's handout. This item is tabled until next meeting. Search Committee far Library Director: Verna reported that the application period for the position was closed last Friday (9/8/00). The interview process will begin quickly, depending on the schedules of the search committee members. We discussed the formation of this search committee and who should comprise this group. Verna requested that three to five people from the Advisory Board sit on the committee. Dorothy and Judy expressed their desire to be on the search committee. Nell and Lisa agreed to be listed as alternates. The board supplied a list of questions to Verna for the search committee to ask the interviewees. Approval of Ry-laws: After speaking to Cathy Reidel and learning that the City Council does not address term limitations, Nell revised the by-laws to reflect a two -term limit for board members. After discussion, Lisa moved to accept the by-laws as revised by Nell, striking the phrase "shall be limited to two terms." There will be no tent'. limit. Sam seconded the motion The Board approved the motion with Dorothy dissenting. Discussion of Building Options Zora presented a few alternatives to consider while we await a new library, such as converting the current meeting room into a collection room, adding a branch library, and/or reconsidering Tom Nichols' library expansion plans. Nell called for a renewed discussion and resolution regarding the advisory board's position on the need for a new library. Claire moved and Dorothy seconded a motion that the board, as a whole, reaffirms its original recommendation for a new central library. A11 in favor; none opposed the motion. Long Range Plan update Eric and Judy Fabry discussed with Pat Tuohy the need to revise and update the Long Range Plan. Pat recommends the formation of a committee that would meet with her over a period of three sessions in order to come up with a new Long Range Plan for the Georgetown Library. A memo was distributed outlining this proposal. We will invite Pat Tuohy to attend our next meeting to discuss this process In preparation, the board members will review the current Long -Range Plan, the memo dated August 21 regarding the proposed long-range planning, and the overall concept of setting long-term goals. Zora moved and Dorothy seconded motion to adjourn meeting at 9:35 p.m.