Loading...
HomeMy WebLinkAboutMinutes_ARTAB_10.17.2007Minutes of Meeting of the Arts and Culture Board City of Georgetown, Texas Wednesday, October 17, 2007 Board members present: Charles Aguillon (arrived late, left early), Nancy Blansett, Addie Busfield, Paul Gaffney, Penny Plueckhahn, Georgene Richaud, Ruth Roberts Board members absent: Richard Bartko (unexcused), Jane Paden (excused) Others present: Jim Carrillo and Kimberly Annis of Halff Associates Staff members present: Eric Lashley, Library Director; Judy Fabry, Library Administrative Assistant Regular Session A. Call to order at 2:03 p.m. by chair Ruth Roberts. B. Announcements from the Chair and Board members. Ruth passed around photocopies of pictures of an oil painting and a photograph of Drusilla Huffmaster, which Bob Horick asked the library to accept as part of Ms. Huffmaster's donation of a grand piano for one of the library meeting rooms. Ruth also passed around a brochure for an upcoming international large scale sculpture exhibit on Main Street in Marble Falls. C. Citizens wishing to address the Board. None were present. D. Consideration and approval of minutes of last meeting. Addie Busfield moved to accept the minutes as distributed, seconded by Georgene Richaud. The motion passed unanimously. E. Consideration of and possible action on 1. Presentation by Jim Carrillo, Parks master plan consultant - Mr. Carrillo gave a brief PowerPoint presentation that showed examples of parks in other cities, especially the public art that exists in Richland Hills, Texas; Seattle, Washington; and Long Beach, California. He also displayed a map of Georgetown and its ETJ, which showed existing park lands. He then invited the Board members to tell him what they thought should be added to Georgetown's parks to make them better. Penny Plueckhahn brought up the needs of the Festival of the Arts and Charles Aguillon spoke briefly of the proposal to turn the existing football stadium in San Gabriel Park into some kind of music venue after GISD no longer needs it. Conversation continued for nearly half an hour with the consensus being that Georgetown has a fine park system now and that infrastructure, such as electricity and restrooms, are the chief deficiencies. Everyone wanted to see art in many parks. 2. Conversation with Austin's Art in Public Places staff member. Eric spoke by phone with Meghan Turner, a member of the City of Austin's public art department staff, to learn how they handle scoring of proposals. He found that they have given up scoring and now let the panels discuss the proposals until they reach consensus about which to choose. The panel members are involved in writing the RFP /Qs, so they are well informed about what to look for in the proposals they receive. Also, their panels include arts professionals and citizens who live in the neighborhoods where the art will be installed, a mix that positively affects the creation of the RFP. Meghan also recommended membership in Americans for the Arts, which includes access to their listserve discussions about public art issues. The board spent some time talking about the idea of selection by consensus and most people seemed to think that it would be preferable to scoring. 3. Report on requests for public art panel members from HARC and Main Street Boards. Ruth and Eric attended the regular meetings of HARC and the Main Street Advisory Board during the past month. Chris Damon, from HARC, volunteered to serve on a public art panel. From Main Street, Ellen Davis of Southwestern, and Cheri Thanos, a business owner, both expressed interest in participating in a panel, but each had reservations. Ms. Davis is marrying Lucas Adams in the near future and wondered whether her participation might be considered a conflict of interest. Paul Gaffney suggested that she could simple recuse herself from considering anything her husband might submit. Ms. Thanos has to mind her store during the day, so she wasn't sure she would be able to attend meetings. 4. Report on visit to San Antonio Museum of Art. Addie Busfield visited the museum to learn about how curators evaluate art that they are considering acquiring. She said she spoke with David Rubin who emphasized authentication of each piece. He also believed foundries can provide important information about maintenance and insurance of pieces of sculpture. 5. Report on Laguna Beach public art. Nancy Blansett reported on her recent visit to Laguna Beach, a town about the same size as Georgetown. This community has embraced public art and the town's arts commission is currently sponsoring competitions of several types. 6. Donation of painting to o City from Patty & Rick Eason. Ruth announced that the Easons purchased a Snell painting that was auctioned recently to benefit the Georgetown Animal Shelter. They agreed to donate the painting to the City, for display wherever is most appropriate. Eric said that Kimberly Garrett, Parks Director, has already indicated that she'd like it to hang in the teen area of the recreation center that is under construction. Penny moved to accept the painting, pending completion of the donation waiver form. Georgene seconded the motion, which passed unanimously. Ruth will get the Easons' signatures on the form. At this time Ruth brought up the donation of the Huffmaster painting and photograph, which Bob Horick would like to have hanging in the library on November 4, when the Symphony Society announces its acquisition of her Steinway grand piano, which once belonged to Ima Hogg. Penny moved to accept both items, pending completion of the waiver forms and Addie seconded the motion. After some discussion about where the works would hang and their intended purpose, the board voted unanimously to accept the gifts. 7. Certificate of appreciation for donations of art to the City. Ruth presented a draft of the certificate of thanks she proposes to give to donors of art. Penny moved to approve the certificate and Addie seconded the motion. Discussion followed about having presentation ceremonies in addition to giving the donors the certificates at Council meetings. Ruth suggested that this should be on the agenda for November. The motion passed unanimously with Charles Aguillon out of the room during the vote. 8. Board's acquisition of public art for the downtown Square. Ruth reported that she had been talking with several long -time residents of Georgetown about what they thought were themes or subjects that might be recognized in a sculpture on the square. Clare Easley suggested agriculture and merchants. Nell Benold suggested the railroad, J. Frank Dobie, and Southwestern. Penny asked for an official vote to remove the Ruidoso eagle from consideration for acquisition. Ruth moved to do so and Nancy seconded the motion. Addie, Paul, Georgene, and Ruth voted in favor of the motion. Penny abstained and Charles was absent. Motion passed. Nancy suggested that the longhorn idea has been done many times in many places and might not be a good choice for the board to pursue. Penny added that since the board would be able to purchase only one longhorn this year and there is no guarantee that future boards would want to increase the herd, it probably is not a good choice. 9. Nominations for Certificates of Excellence. No nominations were brought forward. F. Agenda items for next meeting. • Presentation ceremonies for donated art • Acquisition of public art for the downtown Square Meeting adjourned at 4:02 p.m. Respectfully submitted, f Charles Aguillon, Secretary f x e'o k___T Ruth Roberts, Chair September 19, 2007 i Re RFP for Public Art for downtown Georgetown of Bronze Steer(s) to commemorate the history of Georgetown and Williamson County with the Chisholm Trail Cattle Drive Ruth suggests — ultimately — a grouping of 4 longhorn steers: - 1 Adult Standing - 1 Adult Lying Down - 2 One -Year -Olds, Playing (butting heads) Specifics about the Proposals: - Electronic only - To include resume and contact information for last two clients - To include at least two views of at least two completed works - To include [budget, showing] all costs of artwork, foundry work, transportation and installation (except for special equipment required for installation) - To include rendering or drawing of the proposed bronze(s) - To include, at minimum, a two-year warranty by the artist covering at • least installation, patina (etc.) 0 Specific requirements re the Bronze Sculptures - Figures of longhorn steers at 125% of life size - Figures may be life -like or conceptually stylized - Foundry used to have a good resume and reputation in the industry - Does Back Welding (no unprotected seams) - - Uses 304 Stainless Steel for substructure, not mild steel After proposals are evaluated: - X (a number, usually 3) finalists will be chosen - Finalists will have X (a period of time) to submit a X (size, often 12- inch) maquette(s) of bronze(s)' t Owner of Deep In The Heart Foundry told me that many artists will not bid or will withdraw their bids unless maquettes are subsidized, usually at the amount of $1000 or $1500 Ve�,G- 111LISIL Zibil"ify o r-,,%r r ' -J Iii, .'li O."l : yeF- � '11 It :is Notes after Georgetown ACB's 2006 RFP Process • and Suggestions for Changes to Future RFPs Ruth Roberts — February, 2007 1 suggest that RFP submissions be graded by a two-part form. The first part is objective and simply asks if the proposal meets all of the criteria of the RFP. - If answer to above is yes, the submission is evaluated further. - If answer to above is no, the submission receives a grade of zero and is not evaluated further. The second part is subjective. Possible categories are listed below: - Durability of the art work in the designated location; - Appropriateness of design for the designated location; - Evidence of artist's ability to complete work by designated date; - Budget, including break -down if appropriate to the project; - Images of initial sketches for past projects as well as photographs of the completed works; - If project is multi -dimensional, several views of the work are encouraged. - It is possible that certain RFPs will bring submissions from artists • who are unable to provide above. I suggest that we retain the right to be flexible in such cases. - Brief letters from at least two former clients whom we might call; and - Evaluation of the artistic merit of the submission.* * In relation to the last category, we must appreciate that judging art is never objective. The experience of the Library Art Panel proved that the last category was very important in evaluating the submissions. At a later date, we should review the newly adopted RFP procedure that Austin has adopted. From this point on, Austin will require that all RFP submissions be digital. I want to note that the mural project for the Children's Room in the Library was not completed by the designated completion date. In retrospec4 this has not necessarily been a negative experience. Interest in the progress of the work has probably brought more people into the area than would have visited it ordinarily and it has become a learning experience for children and their adult companions. Nevertheless, I do not suggest that we want to repeat the experience. 0 P.Q. Box 1715 108 Rivcrlanc Ruidoso Downs. New Mexico 88346 505-378-8319 August 22, 7W7 To Whom It May Concern. I Miguel Castillo from Castillo's Bronze certify that the Eagle at ':':unite Dove is sound and made in the U.S.A. To the best of my experience and knowledge it is ready fnr sale. Any questions feel free to call me at 505-378-8319. Sincerely, Miguel Castillo • • September 28, 2007 After calls to the Witte and McNay Museums in San Antonio, asking for an qPointment with a curator/staff member, I was advised to call The San Antonio Museum of Art since they were doing more with sculpture and had a curator of contemporary art and sculpture. Mr. David S. Rubin, the Brown Foundation Curator of Art for SAMA agreed to see me (September 28, 10330 AM) and he was generous with time and infor- mation. The attached form is used for purchases and gifts to the museum. Authentication is a primary consideration and information about care and upkeep is necessary. With sculpture the foundry should provide recommendations for the base and life expectancy (durability) of the piece. Mr. Rubin gave the following names of indiviguals from the San Antonio area that could be helpful when considering the purchase of public art. Mr. Felix Padron is the director of cultural affairs for the city of San Antonio and is a public art specialist (according to Mr. Rubin). His telephone number is area code 210-207 8483. Appraisers used by the museum: • Ms. Ann Alexander, area code 210-277 2775 and Mr. Richard Casagrande, area code 210-820-3535 Addie Busfield 0 4*- Ivl • San Antonio Museum of Art CURATORIAL ACQUISTION JUSTIFICATION DATE OF MEETING: ARTIST/CULTURE/PERIOD NATIONALITY/BIRTH/DEATH TITLE OF OBJECT / DESCRIPTION DATE OF OBJECT MEDIUM DIMENSIONS LOAN OR TEMPORARY NUMBER VENDOR / DONOR / LENDER PROVENANCE DATA BASE SEARCHED Image Available Indicate Type: GIFT, PURCHASE, LOAN, OTHER PURCHASE PRICE ESTIMATED INSURANCE VALUE SOURCE OF FUNDS ARTIST'S BIOGRAPHY SIGNIFICANCE OF THIS OBJECT WITHIN ARTIST'S BODY OF WORK, PRODUCTION HOW OBJECT RELATES TO MUSEUM COLLECTION WORKS IN OTHER COLLECTIONS CURATOR CURATOR'S RECOMMENDATION I �I • I've recently experienced the art scene in Laguna Beach CA. I was intrigued by the various competitions sponsored by the Arts Commission. 1. The largest one currently going on is open to all CA residence and its challenge is to create a mural, sculpture and artist designed bench for the Community/Senior Center. 2. Another challenge is a palette competition. Artists are provided with prepared 4'x3' wooden palettes on which to paint original artwork. These will be displayed all over the city during the holiday season. 3. The Commission is sponsoring a juried fine arts Exhibition open to all county residence. Top prize is $1000. 4. The commission maintains an ARTS DIRECTORY. To be included in the directory, all artists, arts organizations and galleries in the city must submit applications. Nancy Blansett • 0 r� u The funky G logo It is with great appreciation that The Arts and Culture Board of the City of Georgetown, Texas recognizes the generosity of NAME/S who (maybe an adverb or two) donated OBJECT/S to our grateful City. Chair, Arts and Culture Board Mayor Presented XXXXX, 2007 BYLAWS CITY OF GEORGETOWN ARTS AND CULTURE BOARD ARTICLE I. NAME AND PURPOSE Section 1.1 Name. Arts and Culture Board of the City of Georgetown Section 1.2 Purpose. A. The purpose of the Arts and Culture Board shall be to encourage, stimulate, promote, and foster programs for the cultural enrichment of the City, thereby contributing to the quality of life in Georgetown, and to develop an awareness in the business community, in local government, and in the general public of the value of the arts. • B. "The Board is responsible to, and shall act as an advisory body to the Council and shall perform such duties and exercise such additional powers as may be described by ordinances of the Council not inconsistent with the provisions of the Charter." • ARTICLE II. MEMBERSHIP Section 2.1 Number of members. Until March 2008 the Board is to be composed of nine (9) members, at which time it will be reduced to seven (7) members. Five (5) of the members should represent a broad spectrum of citizens including artists and those with a background in the arts, arts organizations and businesses, education, structural and landscape architecture. One (1) member shall be an authorized representative of the Georgetown Independent School District and one (1) member shall be an authorized representative of Southwestern University. Section 2.2 Eligibility. All members of the Board shall reside in the corporate City limits or extraterritorial jurisdiction of the City of Georgetown. Section 2.3 Selection and removal of Board/Commission Members. Members of the Arts and Culture Board shall be appointed in accordance with the City Charter. Any member of the board may be removed from their position for any reason or for no reason by a majority vote of the City Council. Arts and Culture Board Bylaws Amended and Approved by the City Council on September 25, 2007 Page 1 of 5 • Section 2.4 Term of Office. The term of office for members shall be two (2) years, with a maximum of two consecutive terms allowable, with exceptions as provided in Ordinance 2007-16. Section 2.5 Vacancies. If for any reason a Board Member's position becomes vacant, then the position shall be filled in accordance with the City Charter. In the event the position is not filled immediately upon the expiration of the prior term or when a vacancy occurs, the member serves in a holdover capacity until the position is filled. Section 2.6. Compensation and Expenditure of Funds. Members of the Board serve without compensation. The Board and its members have no authority to expend funds or make an obligation on behalf of the City. Upon advance approval of the Council, Members may be reimbursed for authorized expenditures. Section 2.7. City Council Policy. Members will comply with the City Council Policy regarding Responsibilities of Board Members, as approved by the City Council. Section 2.8 Removal from Office. Any member of the board may be removed from their position for any reason or for no reason by a majority vote of the City Council. • ARTICLE III. OFFICERS Section 3.1. Title of Officers. Chair, Vice -Chair, Secretary Section 3.2. Election of Officers. The Chair of the Board is appointed by the City Council. All other officers of the Board are elected by a majority vote of the Board at its first meeting after the annual appointment process, except that the first chair, vice -chair and secretary shall serve until the end of the calendar year. Section 3.3. Term of Office. Officers serve for a term of one year. Vacancies in office shall be handled as follows: In the event of vacancy in the office of the Chair, the Vice -Chair shall serve as the Chair until the Council appoints a replacement. Vacancies in offices other than the Chair will be filled by election held at the next regularly scheduled meeting or as soon as practicable for the unexpired term. In the event an office is not filled immediately upon the expiration of the prior term, that officer serves in a holdover capacity until the position is filled. Section 3.4. Duties. The Chair presides at all meetings and performs all other duties pertaining to the office, including voting. The Vice -Chair in the absence of the Chair performs all duties of the Chair. The Secretary keeps records of proceedings of all meetings. Staff liaison will keep custody of all records and documents of the Board. • Arts and Culture Board Bylaws Amended and Approved by the City Council on September 25, 2007 Page 2 of 5 • ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Arts and Culture Board meets the third Wednesday of the month, at 2:00 p.m., unless posted otherwise. Section 4.2. Special Meetings. Special meetings may be called by the Chair or by 2/5th of the Board Members. Section 4.3. Quorum. A quorum, which until March 2008 shall consist of five (5) members, and after February 2008 shall consist of four (4) members, shall be required for the Board to convene a meeting as well as conduct business. No business meeting may be convened, nor business conducted without a quorum. Provided a quorum is present, an item must be approved by a simple majority of the Board members present at the meeting at which the item is posted for action and discussed. Section 4.4. Attendance. Board Members are required to attend 75% of the Board meetings. Excessive absenteeism will be subject to action under Council policy. Section 4.5. Voting. Board Members shall vote on all items, except on matters involving direct • personal interests or matters which would create an appearance of impropriety. In these instances, the Member shall abstain. Any Board Member excused from voting for these reasons shall announce at the commencement of consideration of the matter and shall refrain from any discussion or debate on such matter. Section 4.6. Open Meetings Act. All Board meetings and deliberations shall be open to the public and shall be conducted in accordance with the provisions of the Texas Open Meetings Act, the Texas Conflict of Interest Statutes, the City of Georgetown's Ethics Ordinance and Council Policy. Section 4.7. Conduct of Meeting. Board meetings will be conducted in accordance with Council Policy, these by-laws and Robert's Rules of Order. Section 4.8. Call to Order. Board meetings will be called to order by the Chair, or if absent, by the Vice -Chair. In the absence of both, the meeting shall be called to order by the Secretary, and a temporary Chair shall be elected to preside over the meeting. ARTICLE V. MEETING PROCEDURES AND POLICIES Section 5.1. Agenda Items. Items may be placed on the agenda by the Chair or at the request of any Board Member. The Board Member requesting the agenda item will be responsible for • the initial presentation at the meeting. Arts and Culture Board Bylaws Amended and Approved by the City Council on September 25, 2007 Page 3 of 5 • Section 5.2. Agenda Deadline. Items to be included on the Regular agenda must be submitted to the staff liaison no later than 4 p.m. six (6) calendar days before the scheduled Board meeting. Section 5.3. Agenda Packets. Agenda packets for all regular meetings will be provided to all the Board members five days in advance of the scheduled Board meeting. These packets will contain the posted agenda and written minutes of the last meeting. Section 5.4. Citizen Participation. In accordance with City Council policy, Citizens are encouraged to sign up at Board meetings to speak on any item on the agenda. Sign-up sheets will be available and should be submitted to the Chair prior to the start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the staff liaison for inclusion in the minutes of the meeting. Speakers are limited to three minutes. If a citizen wishes to speak on an issue that is not posted on the agenda, they must file a written request with the staff liaison at the Georgetown Public Library no later than 4 p.m., six (6) days before the scheduled meeting. To comply with the Open Meetings Act, the written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. Section 5.5. Reports to Council. At regular intervals (at least once a year), the City Council Is undertake, meet with the Board for the purpose of establishing specific tasks for the Board to undertake, as per the language of the Charter which grants authority for the creation of this Board in its advisory role. The City Council shall, on a quarterly basis, hear reports from the Board at regularly scheduled Council meetings, to assure greatest possible success. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed to handle specific projects related to Board matters. Subcommittees comprised of non-members may only be formed with the prior consent and confirmation of the Council. Recommendations of the subcommittee may be forwarded to the City Council upon action taken by the Board approving such request. Section 6.2. Expenditure of Funds. No subcommittee has the authority to expend funds or be reimbursed for expenses on behalf of the Board without prior authorization of the City Council. Section 6.3. Open Meetings. Subcommittee meetings shall comply with the Open Meetings Act. Arts and Culture Board Bylaws Amended and Approved by the City Council on September 25, 2007 Page 4 of 5 • ARTICLE VII. BY-LAW AMENDMENTS These by-laws may be amended by majority vote at any regular monthly meeting of the Board. After passage by the Board, all revisions to the By-laws must be sent to the City Council for final approval. By-law revisions are not in effect until approved by the City Council. Approved and adopted at a meeting of the City Council on the 251hday of September, 2007. ATTEST: Yzx, x I Sandra Lee City Secretary THE CITY OF GEORGETOWN lazl_ &',� ary lon Mayor Approved and adopted at a meeting of the Arts and Culture Board on the -2S* day of 20e. ARTS AND CULTURE BOARD Ruth Roberts, Board Chair Arts and Culture Board Bylaws Amended and Approved by the City Council on September 25, 2007 Page 5 of 5