HomeMy WebLinkAboutMinutes_ARTAB_04.25.2007Minutes of Meeting of
Arts •! Culture Board
City of Georgetown,
Wednesday, April 25, 2007
Arts and Culture Board Members present: Charles Aguillon (arrived at 3:30 p.m.), Nancy Blansett,
Addie Busfield, Jane Paden, Penny Plueckhahn, Georgene Richaud, Ruth Roberts
Members absent: Rich Bartko (excused), Paul Gaffney (excused)
Staff attending: Eric Lashley, library director; Judy Fabry, library administrative assistant; Erin Kersey,
City webmaster.
Regular Session
Call to Order at 2:10 PM
There were no announcements from the chair and no citizens wishing to address the board.
Consideration and approval of minutes of last meeting
Penny Plueckhahn moved that the minutes be approved as distributed, seconded by Nancy
Blansett, approved unanimously.
Consideration of and possible action on
1. CVB events calendar and the Georgetown arts community —a conversation with Shelly
Hargrove, Director of the Convention and Visitors Bureau, and Erin Kersey, City of
Georgetown Webmaster — Penny Plueckhahn
Shelly Hargrove had accepted the invitation to attend the meeting but she did not do so.
Penny opened the discussion by saying that she seems to have become an unofficial point of
contact for smaller arts organizations in Georgetown that are seeking information about the
schedules for the Symphony Society and the Festival of the Arts. Her research showed that in
other cities she looked up on the Internet, arts calendars were always found on the cities'
convention and visitors bureaus websites. Georgetown has a CVB site, but the Arts and
Culture Board believes it could be more informative and have a stronger arts component.
Penny continued by suggesting to Erin that the Board is willing to communicate with the
smaller local arts organizations to let them know how to get their events advertised on the
CVB website if that would be helpful to the people who are in charge of the CVB site.
Erin responded that the CVB has no one on staff who can solicit information from arts
organizations, so they're dependent upon whatever is submitted. She believes that
establishing guidelines for what CVB will accept for publication has been an issue. Limiting
the events that are advertised to those that will appeal to people from out of town, rather than,
for example, the local church pancake supper, is not an easy line to draw. Erin said she has
been talking with Clark Thurmond at the Sun about creating a website for the newspaper and
it would have a calendar that would include events that are of more local interest.
Eric Lashley suggested that the City has established the Arts and Culture Board specifically to
promote the arts in Georgetown. They did not include promoting church activities in their
ordinances, so it is not hard to argue that the City website can promote artistic events and
exclude church- sponsored events.
Someone inquired about who to contact in other cities to find out what their rules are for
submission of events to website calendars. Erin said that the guidelines are often posted right
on the website, but that webmaster probably would have them, too.
Erin said she would be happy to make the existing CVB site, or an enhanced CVB site, more
searchable, but she needs to know what people want. Penny suggested the Portland, Oregon,
CVB site is a good model. After some general discussion the board members agreed that they
would like to see an online form for submission of information and that some questions that
need to be addressed before that could happen are: what are the categories of events, what is
the timeline for submission and publication of information, in what format /size should photos
be submitted, which target markets can be identified?
Erin
said that
she worries
that CVB staff will not
have time
to enter lots of information and
that
an online
form could
make that work much
easier. She
also worries, though, that staff
might not be comfortable with enforcing the rules for submission. Penny responded to that by
suggesting that the Arts and Culture Board could create a list of "approved"
advertisers /submitters so that staff wouldn't have to decide each case. Erin said that Shelly
and Keith would have to approve all guidelines and changes to the calendar, but after they've
approved them, she would be happy to meet with the board again to discuss the next steps.
After Erin left the board formed two subcommittees: (1) to establish rules for submission of
event information — Penny, Nancy, Georgene, and Charles; (2) to create a new format for the
calendar — Rich and Ruth (Rich was not present to confirm his ability to work on this
committee). Committee members will discuss good dates for meetings and let Judy Fabry
know at least 72 hours in advance so that the meetings may be posted.
2. Revision of the bylaws of the Arts and Culture Board — Ludy Fabry
Judy explained that the City Council recently approved two ordinances that reduce the
number of members on most City boards, including the Arts and Culture Board, and therefore
make parts of the bylaws obsolete. She submitted drafts of the revisions that are necessary to
bring the bylaws in line with the new ordinances, which are attached as part of these minutes.
After considerable discussion about how the changes may affect the Board, Penny moved to
accept the proposed changes to the bylaws, Jane seconded the motion, and it was approved
unanimously.
3. Report on proposal scoring — Charles Aguillon
Item was tabled because Charles had not arrived yet.
4 Wording; of Certificate of Excellence for GISD Music Education — Addie Busfield, Judy Fabry
The proposed wording for the Certificate of Excellence for the GISD Fine Arts Department is
"for its unwavering commitment to school -based music programs and for providing space for
symphony concerts for the community." The wording was accepted by acclamation. The
Council meeting on May 8 was selected as the proposed time for presentation of the
certificate. Judy will make those arrangements.
5. Nomination for Certificate of Excellence - Ludy Fabry
There were no nominations.
6. Consideration of donation of a painting - Eric Lashley
Eric hasp' been approached by Larry and Barbara Welch, who are moving from Austin to
Sun City, about donating a 54" x 84" painting by Su Allen, a photocopy of which was
distributed to the board members. There was considerable discussion but the consensus was
that if the Welches are willing to donate the painting with no strings attached —that it could
even be sold if the library chose to do so —then it should be accepted quickly. Georgene
moved that the painting be accepted concurrent with a signed document of unrestricted
donation and Addie seconded the motion. It passed unanimously. Eric said he would ask the
City Attorney to draft a donation document, for signatures of the donor(s) and Eric. ('gas
corrected by Roberts at the May 16, 2007 Board meeting)
Demonstration of library's hanging system -Eric Lashley, Nancy Blansett
Eric had a rod, rod sleeve, and hanger piece from the library's new system and Nancy had a
demo kit from Walker Hanging Systems that included all of the pieces in the system. It became
clear that the library needs to purchase some additional pieces to make paintings more theft-
resistant but everyone approved the appearance and ease of use of the system. The first rotating
display will be hung May 16 by the Williamson County Art Guild.
Agenda items for next meeting -Judy Fabry
Penny suggested that the board would like more information about the dog park and
opportunities for public art there; Judy suggested that the Board needs to prioritize locations in
the City for public art and also begin discussing how to spend the $70,000 that will be
appropriated for public art in the 07 -08 budget.
Jane moved to adjourn at 3:55, seconded by Nancy.
Respectfully submitted,
Changes are prompted by two ordinances recently passed by City Council that relate to all City boards and
commissions. Ordinance No. 2007-13 changed the number of persons on the library board from nine to
seven. Ordinance No. 2007-16 relates to the beginning and ending dates for terms of board members and
Council's power to remove members of boards and commissions. Text in red is the proposed wording
0 BYLAWS
CITY OF GEORGETOWN
ARTS AND CULTURE BOARD
ARTICLE I. NAME AND PURPOSE
Section 1.1 Name. Arts and Culture Board of the City of Georgetown
Section 1.2 Purpose.
A. The purpose of the Arts and Culture Board shall be to encourage,
stimulate, promote, and foster programs for the cultural
enrichment of the City, thereby contributing to the quality of life
in Georgetown, and to develop an awareness in the business
community, in local government, and in the general public of the
value of the arts.
B. "The Board is responsible to, and shall act as an advisory body to
• the Council and shall perform such duties and exercise such
additional powers as may be described by ordinances of the
Council not inconsistent with the provisions of the Charter."
ARTICLE II. MEMBERSHIP
Section 2.1 Number of members. Until March 2008 the Board is_to be composed_of nine____ - Deleted: T
(9) members, at which time it will be reduced to _ even 7 _ members. ive__5 of the Deleted: nine (9)
members should represent a broad spectrum of citizens including artists and those with Deleted: Seven (7)
a background in the arts, arts organizations and businesses, education, structural and
landscape architecture. One (1) member shall be an authorized representative of the
Georgetown Independent School District and one (1) member shall be an authorized
representative of Southwestern University.
Section 2.2 Eligibility. All members of the Board shall reside in the corporate City limits
or extraterritorial jurisdiction of the City of Georgetown.
Arts and Culture Board Bylaws
Page 1 of 5
0
Changes are prompted by two ordinances recently passed by City Council that relate to all City boards and
commissions. Ordinance No. 2007-13 changed the number of persons on the library board from nine to
seven. Ordinance No. 2007-16 relates to the beginning and ending dates for terms of board members and
Council's power to remove members of boards and commissions. Text in red is the proposed wording,
• Section 2.3 Selection and removal of Board/Commission Members. Members of the Arts
and Culture Board shall be appointed in accordance with the City Charter. Any member
of the board may be removed from their position for any reason or for no reason by a
majority vote of the City Council.
Section 2.4 Term of Office. The term of office for members shall be two (2) years, and a
maximum of two consecutive terms shall be allowed. Exceptions to term limits are
provided in Ordinance 2007-16. Normal yearly appointments shall be made in February.r_,.__-
Section 2.5 Vacancies. If for any reason a Board Member's position becomes vacant,
then the position shall be filled in accordance with the City Charter. In the event the
position is not filled immediately upon the expiration of the prior term or when a
vacancy occurs, the member serves in a holdover capacity until the position is filled.
Section 2.6. Compensation and Expenditure of Funds. Members of the Board serve
without compensation. The Board and its members have no authority to expend funds
or make an obligation on behalf of the City. Upon advance approval of the Council,
Members may be reimbursed for authorized expenditures.
Section 2.7. City Council Policy. Members will comply with the City Council Policy
regarding Responsibilities of Board Members, as approved by the City Council.
Section 2.8. Ex-officio and Alternate Members. Ex-officio members are not permitted to
serve as members of the Board. The Board members representing the Georgetown
isIndependent School District or Southwestern University may appoint an alternate to
attend the Board meetings and to vote in his or her place, provided that (i) the Board
member prepares a written letter or statement to the Board designating the name of their
alternate before the meeting(s) at which the alternate will be representing the Board
member; and (ii) the alternate is also an employee or authorized representative of the
same entity that the Board member represents and is otherwise qualified to serve.
ARTICLE III. OFFICERS
Section 3.1. Title of Officers. Chair, Vice -Chair, Secretary
Section 3.2. Election of Officers. The Chair of the Board is appointed by the City
Council. All other officers of the Board are elected by a majority vote of the Board at its
first meeting after the annual appointment process, except that the first chair, vice -chair
and secretary shall serve until the end of the calendar year.
Section 3.3. Term of Office. Officers serve for a term of one year. Vacancies in office
shall be handled as follows: In the event of vacancy in the office of the Chair, the Vice -
Arts and Culture Board Bylaws
Page 2 of 5
9
Deleted: with all members initially
appointed for two full years. The
second appointments shall be
staggered so that five (5) members
shall be appointed for two-year
terms, and the remaining (4)
members appointed for one (1) year
terms. Thereafter, all terms shall be
two (2) years. Ma)dmum of two
consecutive terms shall be allowed.
•
•
Changes are prompted by two ordinances recently passed by City Council that relate to all City boards and
commissions. Ordinance No. 2007-13 changed the number of persons on the library board from nine to
seven. Ordinance No. 2007-16 relates to the beginning and ending dates for terns of board members and
Council's power to remove members of boards and commissions. Text in red is the proposed wording.
Chair shall serve as the Chair until the Council appoints a replacement. Vacancies in
offices other than the Chair will be filled by election held at the next regularly scheduled
meeting or as soon as practicable for the unexpired term. In the event an office is not
filled immediately upon the expiration of the prior term, that officer serves in a holdover
capacity until the position is filled.
Section 3.4. Duties. The Chair presides at all meetings and performs all other duties
pertaining to the office, including voting. The Vice -Chair in the absence of the Chair
performs all duties of the Chair. The Secretary keeps records of proceedings of all
meetings. Staff liaison will keep custody of all records and documents of the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Arts and Culture Board meets the
third Wednesday of the month, at 2:00 p.m., unless posted otherwise.
Section 4.2. Special Meetings. Special meetings may be called by the Chair or by 2/5th of
the Board Members.
Section 4.3. Quorum. A quorum, which until March 2008 shall consist of five (5)
members, and after February 2008 shall consist of four (4) members,tshallbe_required_for_
the Board to convene a meeting as well as conduct business. No business meeting may
be convened, nor business conducted without a quorum. Provided a quorum is present,
an item must be approved by a simple majority of the Board members present at the
meeting at which the item is posted for action and discussed.
Section 4.4. Attendance. Board Members are required to attend 75% of the Board
meetings, based on excused absences, and attend 67% of the meetings considering the
total absences. Excused absences shall be determined by the Board Chair. Attendance
shall be reported to the Mayor in June and January of each year and excessive
absenteeism will be subject to action under Council policy.
Section 4.5. Voting. Board Members shall vote on all items, except on matters involving
direct personal interests or matters which would create an appearance of impropriety.
In these instances, the Member shall abstain. Any Board Member excused from voting
for these reasons shall announce at the commencement of consideration of the matter
and shall refrain from any discussion or debate on such matter.
Section 4.6. Open Meetings Act. All Board meetings and deliberations shall be open to
the public and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act, the Texas Conflict of Interest Statutes, the City of Georgetown's Ethics
Ordinance and Council Policy.
Arts and Culture Board Bylaws
Page 3 of 5
Deleted: and
Changes are prompted by two ordinances recently passed by City Council that relate to all City boards and
commissions. Ordinance No. 2007-13 changed the number of persons on the library board from nine to
seven. Ordinance No. 2007-16 relates to the beginning and ending dates for terms of board members and
Council's power to remove members of boards and commissions. Text in red is the proposed wording
• Section 4.7. Conduct of Meeting. Board meetings will be conducted in accordance with
Council Policy, these by-laws and Robert's Rules of Order.
Section 4.8. Call to Order. Board meetings will be called to order by the Chair, or if
absent, by the Vice -Chair. In the absence of both, the meeting shall be called to order by
the Secretary, and a temporary Chair shall be elected to preside over the meeting.
ARTICLE V. MEETING PROCEDURES AND POLICIES
Section 5.1. Agenda Items. Items may be placed on the agenda by the Chair or at the
request of any Board Member. The Board Member requesting the agenda item will be
responsible for the initial presentation at the meeting.
Section 5.2. Agenda Deadline. Items to be included on the Regular agenda must be
submitted to the staff liaison no later than 4 p.m. six (6) calendar days before the
scheduled Board meeting.
Section 5.3. Agenda Packets. Agenda packets for all regular meetings will be provided
to all the Board members five days in advance of the scheduled Board meeting. These
packets will contain the posted agenda and written minutes of the last meeting.
isencouraged
5.4. Citizen Participation. In accordance with City Council policy, Citizens are
encouraged to sign up at Board meetings to speak on any item on the agenda. Sign-up
sheets will be available and should be submitted to the Chair prior to the start of the
meeting. If any written materials are to be provided to the Board, a copy shall also be
provided to the staff liaison for inclusion in the minutes of the meeting. Speakers are
limited to three minutes. If a citizen wishes to speak on an issue that is not posted on
the agenda, they must file a written request with the staff liaison at the Georgetown
Public Library no later than 4 p.m., six (6) days before the scheduled meeting. To
comply with the Open Meetings Act, the written request must state the specific topic to
be addressed and include sufficient information to inform the Board and the public.
Section 5.5. Reports to Council. At regular intervals (at least once a year), the City
Council shall meet with the Board for the purpose of establishing specific tasks for the
Board to undertake, as per the language of the Charter which grants authority for the
creation of this Board in its advisory role. The City Council shall, on a quarterly basis,
hear reports from the Board at regularly scheduled Council meetings, to assure greatest
possible success.
Arts and Culture Board Bylaws
Page 4 of 5
9
17�
Changes are prompted by two ordinances recently passed by City Council that relate to all City boards and
commissions. Ordinance No. 2007-13 changed the number of persons on the library board from nine to
seven. Ordinance No. 2007-16 relates to the beginning and ending dates for terms of board members and
Council's power to remove members of boards and commissions. Text in red is the proposed wording.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed to handle specific projects related to Board matters.
Subcommittees comprised of non-members may only be formed with the prior consent
and confirmation of the Council. Recommendations of the subcommittee may be
forwarded to the City Council upon action taken by the Board approving such request.
Section 6.2. Expenditure of Funds. No subcommittee has the authority to expend funds
or be reimbursed for expenses on behalf of the Board without prior authorization of the
City Council.
Section 6.3. Open Meetings. Subcommittee meetings shall comply with the Open
Meetings Act.
ARTICLE VII. BY-LAW AMENDMENTS
These by-laws may be amended by majority vote at any regular monthly meeting
of the Board. After passage by the Board, all revisions to the By-laws must be sent to
the City Council for final approval. By-law revisions are not in effect until approved by
• the City Council.
Arts and Culture Board Bylaws
Page 5 of 5
9
Excerpt of pertinent sections from Ordinance 2007-16
• Section 2.36.030. Beginning, ending date of terms.
(A) Unless otherwise specified by the City Council, the term of office for all
committees, boards, and commissions of the City shall be two years in length
with normal, yearly appointments made in February. Unless otherwise specified
by the City Council, no member shall serve more than two consecutive terms on
the same board committee, or commission` provided however, that if a person is
re -appointed after having served two consecutive terms, that person's third term
shall be limited to one year in length. 7herea ter, thei2erson, Ming the position shall
have a two -near term. In the case of a conflict between this section and another
ordinance or the bylaws of any City board, committee or commission, this section
shall prevail. In the case of a conflict between this section and state law, state law
shall prevail.
(B) All members shall continue to serve until reappointment for that position
takes place.
(C) Members of the city's commissions, committees, and boards shall be
recommended by the Mayor and appointed by a vote of the majority of the
Council, unless otherwise provided by law. Should the Mayor fail to make a
recommendation, or should the Council fail to appoint a member recommended
by the Mayor, a majority of the Council plus one may make the appointment
• without a recommendation from the Mayor.
(D) Annual new member orientation shall occur within two (2) weeks after
the annual appoints are made to each commission, committee, or board.
SECTION 3 Section 2.36.070 "Appointment of boards, committees and commissions "
is hereby amended to provide as follows (new text shown in underline)::
Section 2.36.070. Appointment of boards, committees and
commissions.
In the event that any ordinance(s) contained in the Municipal Code
provides for the appointment of committee, board, or commission
member(s) by the Mayor, and a state statute requires appointment of such
member(s) by the City Council, such ordinance shall be and is amended
to conform to state law. In addition, except as otherwise required by
federal or state law, if any provisions of the City's Code of Ordinances, or
the bylaws of a city board, committee, or commission require the
appointment of individuals with certain qualifications, and no such
qualified individual is available to serve at the time that the appointments
are made, then the Mayor and/or City Council may appoint such other
• individual(s) to the board, committee, or commission as the Mayor and/or
City Council determine to be otherwise qualified to serve. Any member
of a committee, board or commission may be removed from their office or
position for any reason or for no reason by a majority vote of the City
Council.
Excerpt of pertinent sections from Ordinance 2007-13
Section 2.112.030. Members and Terms.
A. The Board shall consist of seven (7) members appointed by the
mayor and confirmed by City Council as follows: Five (5) of the members
should represent a broad spectrum of citizens including artists and those
with a background in the arts, arts organizations and businesses,
education, structural and landscape architecture. One (1) member shall be
an authorized representative of the Georgetown Independent School
District and one (1) member shall be an authorized representative of
Southwestern University.
B. The Board members representing the Georgetown Independent
School District or Southwestern University may appoint an alternate to
attend the Board meetings and to vote in his or her place, provided that:
1. The Board member prepares a written letter or statement to the Board ✓�
designating the name of their alternate before the meeting(s) at which the
alternate will be representing the Board member; and
2. The alternate is also an employee or authorized representative of the
same entity that the Board member represents and is otherwise qualified
to serve.
•
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SuAllen.com
Page 1 of 1
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About Su Allen
Su Allen was born and grew up in the forest and lake region of Michigan. Her enviroment led to an ea
appreciation for the harmony, color and flow of nature. She now lives in Texas overlooking the bluff'E
above Lake Travis.
She has expressed her native aptitude for art in all forms through excellence in dance, music, athletic
visual arts. She excels in making the unique from the ordinary. The elegance in Su Allen's art comes
ability to simplify the complexities of life to a form that is both relaxing and inspiring.
Su Allen has her degrees from the University of Michigan, the School of Creative Studies and the Soc
in Detroit, and the University of Texas in Austin. She has instructed several art workshops in sculptu
painting and taught portrait painting for the over 5 years at the deWaters Institute of Arts in Michigan
Su's art is in corporate and private collections in Paris, New York, Los Angeles, Dallas, Toronto, Phoc
Detroit, Houston, and Austin. Larger collections of her work are the Flint Institute of Arts, the Charles
• Mott Foundation, General Motors Corporation, IBM, Motorola, Westinghouse Office Systems and the
of Texas.
Su has been able to uniquely express the sum total of experiences in her art through experimentatior
of the classical materials evolving to her unique use of media in colors, lines, and designs. Her work
inspiring for its toning and sweeping movement which captures the observer. She uses fascination s
color and light in dramatic setting to enhance the warmth of any setting.
-0
httn://www.suallen.com/aboutsu.html 4/20/9,007
Edited after 7-19-06 meeting input 1
• Guidelines and Procedures for Public Art Acquisition,
Installation, and Maintenance
Establishment of the Public Art Panel
For each public art project, the Arts and Culture Board shall appoint a Public Art Panel to
perform the functions described in the 2% for Art Ordinance and in these guidelines. Each Panel
shall include a minimum of three members of the Arts and Culture Board, appointed by the
chair of the Arts and Culture Board, one of whom the chair shall designate as chair of the panel.
A panel may also include (a) visual art professionals with expertise in the type of project being
commissioned or acquired, (b) citizen representatives of the neighborhood in which the art will
be placed, and (c) representatives of the department(s) responsible for the public facility.
A. Panels will be assembled to avoid any possible conflict of interest between the panel
members and the artists or works of art being considered.
B. Project Review and Art Recommendations: subject to the limitation of Subsection (C), a
Public Art Panel shall review a project and make recommendations to the Arts and
Culture Board regarding appropriations for art and placement of the art. Community
involvement in the review is encouraged. All meetings of the Panel shall be open to the
public and at least one will be held on site or near to the site where the proposed
artwork will be installed.
• C. Art selected for installation outdoors in the Historic Downtown Overlay District shall be
in compliance with the guidelines of the Historic Architecture Review Commission.
Artists/Art Selection Methods
The Arts and Culture Board will identify in their Annual Plans one of the four following
methods or combination of methods for selecting art:
A. Direct Purchase. If the Board chooses to make a direct purchase of finished work, artists
who have work available for a public art project may be solicited to submit the following
to the Panel:
1. a proposal sheet with the artist's name including the following information on each
piece: title of artwork, dimensions, medium, date produced, price, location, and other
information the artist deems pertinent;
2. no more than five images of each art work submitted. Each image should be
numbered and marked with the artist's name, the title, and dimensions of the work;
3. resume, biography, and any statement the artist wishes to submit.
B. Open Competition: If the Board chooses open competition as the method for
commissioning a work of public art, the project and request for qualifications shall be
advertised through various local and/or national media. Artists will be required to
• submit the following qualifications:
1. artistic resume
Edited after 7-19-06 meeting input
2. images of previous work;
3. conceptual approach statement (one page maximum);
4. references from similar previous projects, if available.
C. Invitations or Limited Competition: The Board may choose to commission work
through limited competition. In this situation, a limited number of artists shall be
chosen by the Arts and Culture Board and invited to prepare proposals in the same
manner as the Open Competition method. A limited competition is the preferred
selection method for all art projects with budgets of less than $10,000.
D. Gifts.
1. Gift of existing artwork: A potential donor of art shall submit a written proposal or
letter of intent, including images of the art, for review by the Arts and Culture Board.
If the Arts and Culture Board chooses to consider the donation, a Public Art Panel
will be selected to view the actual artwork. The Panel will evaluate the proposed gift
of art based on the established selection criteria and make a recommendation to the
Board regarding the proposal. All gift proposals must include:
a. description of materials used in the art work;
b. installation details, including architectural drawings and/or construction
documents;
c. a site plan, if a specific location is proposed for a 3-D art object,
• d. a recommended maintenance plan;
e. a model of a 3-D work or drawings of 2-D work (when the proposal is for a
large or monumental work;
f. an estimate of value by a certified art appraiser or from a source acceptable to
the Arts and Culture Board;
g. funding provisions:
(1) any display or placement of art gifts or bequests, whether temporary
or permanent, must be covered by insurance, endowment, or
contractual agreement for maintenance, so that the gifts or bequests
will remain in a condition satisfactory to the donor and the City of
Georgetown;
(2) the insurance, endowment or contractual agreement must also cover
costs of installation, storage and/or relocation or removal.
2. Gift of money: Donors may provide monetary gifts to the Public Art Fund. If a donor
proposes to use the gift for a project or commission, the procedure for acceptance
would be the same as for a gift of existing art.
Criteria for Selection of Sites for Public Art Projects
A Public Art Panel shall consider the following criteria when selecting a site for art:
• A. visibility and public access;
B. public safety;
C. intended use (if any) of the artwork;
2
Edited after 7-19-06 meeting input 3
D. interior and exterior traffic patterns;
• E. relationship of proposed artwork to existing or planned architectural features, natural
features and urban design;
F. function of the facility;
G. facility users and surrounding community; including interaction of users and
community members with the artwork;
H. future development plans for area;
I. overall program goal or concept;
J. landscape design;
K. relationship of proposed artwork to existing artworks in the vicinity of the site;
L. environmental impact.
Criteria for Selection of Art or Artists for Public Art Projects
A Public Art Panel shall consider, but not be limited to, the following criteria when considering
acquisition of artwork:
A. appropriateness to the site, permanence of the work relative to environmental
conditions, maintenance requirements and costs, and the enduring nature of the artistic
statement;
B. aesthetic merit of the piece as a work of art, independent of other considerations;
• C. artist's biography and resume, examples of existing works;
D. variety that the artwork brings to the overall public art program;
E. sensitivity to the aesthetic and cultural traditions and the history of Georgetown and
also to the character of the surrounding neighborhood;
F. public safety and accessibility;
G. feasibility of the work;
H. convincing evidence of the artist's ability to successfully complete the work as proposed,
including such factors as budget, timeline, artist's experience, soundness of materials,
City approval requirements, and level of community support;
I. assurance that the work is unique and an edition of one unless stated to the contrary in
the contract.
0
Edited after 7-19-06 meeting input
4
• The Request for Quote (RFQ) or Request for Proposal (RFP)
Information in RFQ/RFP includes, but is not limited to the following:
A. project description and goals;
B. parameters and scope of work;
C. budget;
D. application deadline and project timeline;
E. application procedure and submittal requirements;
F. selection procedure;
G. criteria for selection of artist and/or artwork;
H. geographic restrictions for residence of artist, if any.
Submission of Proposal to City Attorney for Conversion to Contract
Installation of Art Works
Signage associated with a work of art shall include the artist's name, title of the work, medium,
date of installation, and donor's name, when appropriate.
• Maintenance, Relocation, and Deaccession Policies
The following guidelines shall apply to the Arts and Culture Board in the preparation of an
Annual Art Plan with respect to recommendations for maintenance.
Maintenance and Conservation
A. The Arts and Culture Board shall develop an inventory of the public art collection and
periodically assess the condition of the collection, using the services of a professional
conservator when necessary. Based on this survey, the Board will prepare a Public Art
Maintenance Plan. The Board will recommend maintenance projects to Council in its
Annual Art Plan.
B. When appropriate, artists will be required to submit a comprehensive maintenance
schedule and specifications prior to the final acceptance of a project.
C. Responsibilities:
1. Artist
a. Within the terms of the contract, the artist shall guarantee and maintain the
work of art against all defects of materials or workmanship for a period of one
year following installation.
b. Within the terms of the contract, the artist shall provide the Arts and Culture
Board with drawings of the installation and with detailed instructions
• regarding routine maintenance of the artwork.
c. Within the terms of the contract, all repairs and restorations which are made
during the lifetime of the artist shall have the mutual agreement of the City
Edited after 7-19-06 meeting input 5
and the artist and, to the extent practical, the artist shall be given the
• opportunity to accomplish such repairs at a reasonable fee.
2. City Departments
a. The City department at which art is displayed is responsible for arranging for
work that needs to be done to maintain the art. Restoration costs beyond those
that can be borne by the City maintenance budget will be paid from the Public
Art Fund. No maintenance shall be performed without the approval of the
Arts and Culture Board.
b. City departments shall not move any artwork from the site for which it was
selected, nor remove it from display without the consent of the Arts and
Culture Board.
3. Arts and Culture Board
a. The Board shall be responsible for overseeing all maintenance, cleaning and
curatorial services for the City's public art collection.
b. The Board or its appointed representative shall inspect and report on each
work of art in the City collection at least every five years. The report shall
include the present location and condition of each work of art and make
recommendations regarding needed maintenance or repair. The report shall
become a part of the Annual Plan and be presented to City Council for review
and comment.
c. The recommendations of the Board may include that no action be taken; that
is whole
be made for accomplishing the repairs or maintenance, either in
whole or in part, with suggestions of means to accomplish the repairs; or that
the work be deaccessioned.
Relocation of Public Art
These guidelines recognize that over time there may be reasons to relocate artwork. The Arts
and Culture Board shall review any proposed relocation of public art, and shall forward a
recommendation to the City Council for action. After receiving the recommendation from the
Board, the Council can vote to relocate artwork.
A. Relocation Policy and Procedure
1. Eligible works of art include all works in the official City of Georgetown public art
collection.
2. Relocation procedure.: The Arts and Culture Board may consider relocation of
artwork for one or more of the following reasons:
a. the current location of artwork limits public accessibility;
b. the condition or security of the artwork cannot be reasonably guaranteed in its
present location;
c. significant changes in use, character or actual design of the site require a re-
evaluation of the relationship of the artwork to the site;
d. redevelopment of a public space offers a location that may be a more
• appropriate site.
3. Sequence of action to relocation
Edited after 7-19-06 meeting input 6
a. The Arts and Culture Board determines that an artwork meets one or more of
• the criteria established above.
b. The Arts and Culture Board informs the artist, if still alive, and the donor, if
the artwork was a gift, that the artwork is being reviewed for consideration of
relocation.
c. The Arts and Culture Board notifies City departments or commissions that
have a vested interest in the impending relocation review.
d. The Arts and Culture Board holds a public hearing to consider a
recommendation to the City Council to relocate a work of art. If the Arts and
Culture Board then votes to recommend relocation of a work of art, that
recommendation will be forwarded to the City Council in the Annual Plan.
Any relocation plan must be in compliance with the Selection Criteria for Sites
that is a part of these guidelines.
e. The City Council, acting on a recommendation from the Arts and Culture
Board to relocate the artwork, holds a public hearing to consider relocation
and makes a decision about relocation.
Deaccessioning Public Art
Deaccessioning is the process of removing existing installations of artwork from the public
collection through sale, trade, or other means. These Guidelines recognize that over time there
• may be reasons to deaccession artwork; however, deaccessioning should be a seldom -employed
action.
A. Works eligible for deaccessioning through this policy include all artwork in the City of
Georgetown's public art collection, including all art purchased, commissioned, or
donated.
B. Artwork may be considered for review toward deaccessioning if one or more conditions,
such as the following, apply:
1. The site for the artwork has become inappropriate because the site no longer is
accessible to the public or the physical setting is to be destroyed.
2. The artwork has received consistent adverse public reaction for more than a ten-year
period from a measurably large number of individuals and/or organizations.
3. Deaccessioning has been requested by the department that displays the work.
4. The artwork is found to be fraudulent or not authentic.
5. The artwork possesses faults of design or workmanship.
6. The artwork causes excessive or unreasonable maintenance.
7. The artwork is damaged irreparably, or to an extent where repair is unreasonable or
impractical.
• 8. The artwork represents a physical threat to public safety.
9. A suitable place for display no longer exists.
Edited after 7-19-06 meeting input 7
10.The work is not, or is rarely, displayed.
is 11. The artist has submitted a written request to deaccession the artwork.
C. Sequence of Action to Deaccession
1. The Arts and Culture Board determines that an artwork meets one or more of the
criteria established above.
2. The Arts and Culture Board informs the artist, if still alive, and the donor, if the
artwork was a gift to the City, that the artwork is being reviewed for consideration of
deaccessioning.
3. The Arts and Culture Board holds a public hearing to consider a recommendation to
the City Council to deaccession a work of art. If the Arts and Culture Board votes to
recommend deaccessioning, that recommendation is forwarded to the City Council in
the Annual Plan.
4. Acting on the recommendation of the Arts and Culture Board, the City Council holds
a public hearing to consider deaccessioning the artwork.
5. If the City Council votes to deaccession the artwork, the Arts and Culture Board shall
consider the following courses of action, in order of priority
a. Sale or Trade
(1) The City shall offer the right of first refusal to the artist, if still alive,
• and/or the original donor, if the artwork was a gift to the City, to
purchase the artwork.
(2) The artwork shall be sold through auction, art gallery, or dealer, or by
direct bidding by individuals, in compliance with City law and
policies governing surplus property.
(3) The artwork shall be traded through artist, gallery, museum, or other
institution for one or more other artwork(s) of comparable value by
the same artist.
(4) Funds from the sale of public art shall go to the Public Art Fund.
b. Gift to another governmental entity.
c. Destruction of the work if deteriorated or damaged beyond repair, or if
determined to have negligible value.
0
6alls To Artists (from Austin AIPP)
Welcome to the new web -based application site for Art in Public Places (AIPP) public art projects and The People's
Gallery Exhibition at City Hall. We hope that this system will reduce the amount of paper and time that applications
have previously required of artists, and allow greater ease of access to art opportunities in one central location.
The system will enable you to join our Artist Registry, which is available to the public and utilized by AIPP, private
developers, curators and others. By storing your information and images online, you will be able to apply for AIPP Calls
to Artists by simply pulling up your file, and designating which images you would like to be reviewed for a particular
project. No more hassle with copies, paper packets, slides, and missed postmarked deadlines!
REGISTER WITH THE ONLINE SYSTEM
With the exception of The People's Gallery, all applicants applying for a public art project MUST register first through thi:
system in order to complete an application. The registration process will require you to enter specific information about
your background and experience one time only. This new system will accept only digital information and images, and as
you enter the information, you will be prompted with instructions as to how to format this information.
Even if you have previously applied to our Artist Registry, you will need to register through this new online system so tha
you may apply for specific projects. With your User Name and Password, you may update your Artist Registry
information and images at any time.
APPLY FOR AIPP CALLS TO ARTISTS
After you are registered, you may apply to a specific public art project by clicking on its adjacent "Apply for Entry" link an
a ssing specific requirements for the project. You may then access your stored images and information in the online
rry and tailor it for the specific project. You may continue to edit your submission materials until the application
deadline closes.
Remember, the images and information you have stored in the online system may be used to apply for any future AIPP
project.
APPLY FOR THE PEOPLE'S GALLERY EXHIBITION
If you are applying for The People's Gallery exhibition, you do NOT need to register with the Artist Registry online. You
may go directly to the "Apply for Entry" link for the exhibition and read the guidelines about how to submit your digital
information and images. You will submit your application one time only.
IMPORTANT: If you are applying for The People's Gallery, you will NOT be able to update or change your application
once you have submitted it for consideration.
Please refer to the complete 2007 Call for Artists at www.cityofaustin.org/aipp/cityhall.htm. For the year 2007 only, The
People's Gallery exhibition will continue to accept slide entries from those artists who are unaccustomed to working with
digital images. In 2008, only digital submissions will be accepted, so we strongly encourage you to begin using this digit,
system.
This system is designed to simplify the application process as much as possible, as well as reduce your application
costs, but if you experience difficulties while submitting your application information, please contact us at 974-9313, and
we will help you through the process.
Tfjank you and good luck with your artistic endeavors!
Georgetown Public Library - City of Georgetown, Texas
Page 2 of 4
Education and Home Schooling
• .B..oggl_e.'5... Jo..r.ld. - Flash cards with great graphics for elementary through
middle school kids; also for TEFL and ESL teachers.
Suggestlo.n.s.from_the. Discover Channel -- About curriculum resources,
homework helpers, and more.
C.u..rriculum_Advi_ce -- Lesson plans, resource guides, and the archive of
questions answered by the AskERIC service between 1992-2003.
The Gateway -- Lesson plans, curriculum units and other education resources.
Books for Gum -- A literacy initiative to connect boys with books they will
read. Presented by Jon Scierska, author of the Time Warp trio series, The
Stinky Cheese Man, and Math Curse
Libra...ry.._of._C...ongress_Res.ources Teacher's eye view of the online collections at
the Library of Congress
CyberBee. -- Reference and curriculum links for kids, parents, and teachers
Reading is Fundamental-- Children's literacy site
T..h.e_Rose..tta_Proicct-- Possibly the world's largest collection of antique
illustrated children's books online
Horn.._B...00.k,.,Ma.gazine --Publications about books for children and young adults
Texas Home School Coalition
The._We[.1T...r..ained...Mi.nd,-- A guide to classical education at home
0 Book Stuff
Award Winning Books
Ca. Id.ecott _M. e_d.a..l
Bluebonnet. Award,
Coretta Scott King Award
NeVbery._Awa_rd.
All Awards-- List of all children's book awards
..... _.___.__._._ _........
Amazing Information About Authors and Illustrators
Cho...ose.._an_Author Children's authors and illustrators on the web, alphabetical
list, sites maintained by authors, fans, scholars, and/or readers
Jan -Brett, -- Links to coloring pages, Brett's biography, a contest page, and
more
John Erickson Hank the Cow Dog home page with a biography of the author,
explore the ranch, play games, read Letters to Hank
Pat. Mora A Texas native, author of books and poetry for children and young
adults.
• Barbara.. nark - Author of the ]unie B. ]ones series.
Dav Pike�'s. Web Site O' Fun -- The way to find out what's happening with Dav
and his books, including coloring pages, jokes, planes to fold, how 2 draw.
http://www.georgetowntex.org/kids.overview.php
2/5/2007