HomeMy WebLinkAboutMinutes_ARTAB_06.20.2007Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
Wednesday, June 20, 2007
Arts and Culture Board members present: Charles Aguillon, Richard Bartko, Addie Busfield, Jane Paden,
Penny Plueckhahn, Georgene Richaud, Ruth Roberts
Members absent: Nancy Blansett (excused), Paul Gaffney (excused)
City staff members present: Eric Lashley, Library Director; Judy Fabry, Administrative Assistant; Shelly
Hargrove, CVB Director
Others present: City Council member Bill Sattler; Doug Smith, representing the Sertoma Club and the
Palace Theater; Russell Dutkiewicz, representing the Palace Theater; Sonja Asendorf, representing the
Palace Theater
Regular Session
Call to Order at 2:00 PM
A. There were no announcements
B. There were no citizens wishing to address the Board
C. Consideration and approval of minutes of last meeting.
Jane Paden moved and Georgene Richaud seconded the motion to approve the minutes as distributed.
r
D. Consideration of and possible action on
E
1. CVB events calendar and the Arts and Culture Board —Shelly Hargrove Ludy Fabry
Shelly reported that the CVB staff gets their arts events input from a few organizations that
regular make contributions— Southwestern University, GISD, and the Palace Theater. They
sometimes take information from newspaper articles. All events that are posted on their
calendar must be open to the public. Shelly passed out copies of the online form that Now
Playing Austin uses for calendar submissions. She would be happy to have a similar form
available on the CVB website and believes it would not be much different from the form they
currently have online for requesting information about Georgetown. At this time it is not
possible to attach photos to calendar entries but Shelly would not be opposed to adding this
feature. She also was agreeable to making the site searchable if the City webmaster is able to do
that.
Before leaving, Shelly promised to send the guidelines for submission of calendar entries to
Judy Fabry and she will ask the webmaster for a timeline for how long it would take to make
the discussed revisions to CVB's existing site. Shelly also passed out copies of a list of places
where events may be advertised for free. She suggested that the Board might want to pass
along this information when they contact arts organizations about submitting their events
information to the CVB calendar.
2. Proposal to donate a bronze statue of Nathan Chapman to the library — Doug Smith for the Sertoma
Club; Tudy Fabry
Doug explained the origin of the statue that the Sertoma Club wished to donate to the library.
Nathan Chapman was the first American killed in the current military action in Afghanistan.
Chapman's parents live in Sun City. The Georgetown Chamber of Commerce spearheaded a
campaign to raise money for a statue in Chapman's honor and the Sertoma Club provided a
significant portion of that cost. In recognition of their contribution the club received a smaller
replica of the statue. Since the club doesn't have a permanent location where the statue may be
displayed, the members proposed donating it to the library.
The chair directed that Doug be given a Donation Waiver Form which needs to be completed
before the donation will be formally accepted. He agreed to fill out the form and return it to
Eric Lashley. The signed form gives the Arts and Culture Board the discretion to decide where
the statue will be displayed. A motion to accept will take place after the waiver is received.
3. Request for information about possible funding for the Palace Theater in FY 2007 -08 — Doug Smith
for the Palace Theatre Board of Directors; Tud�Fabry
Doug spoke generally about the important role the Palace Theater has assumed in the
community and how it has enhanced the Square, which he called "the heart and soul of
Georgetown." He listed nearby cities that provide financial support for their community
theaters and expressed his hope that the Arts and Culture Board would allocate $10,000 to the
Palace Theater in FY 07 -08. The Theater's current debt is $750,000 and they've also purchased a
warehouse adjacent to the theater that they want to renovate to be used as dressing rooms, set
construction site, and an alternative theater. Most of the theater's current funding comes from
individuals in the community. During the past year they received a small grant from the Lola
Wright Foundation for restoration of the warehouse.
Penny asked Doug whether he would help the Arts and Culture Board try to get their
appropriation from the Council increased now that giving grants to local arts organizations
seems to have been added to their fiscal responsibilities. Doug suggested getting on a Council
agenda to broach the subject. Eric interjected that the budget for FY 07 -08 is in its final stages at
this point and that there is little hope that the Board's appropriation would be increased this
year. He suggested that the proposed workshop with Council in September would be the place
to bring up this request for next fiscal year.
Bill Sattler, who was attending the meeting to learn about the function of the Arts and Culture
Board, asked whether the Board is in charge of all arts events in Georgetown as well as public
art. Board members responded that their role is still being defined and refined.
Penny added that it's becoming clear that the Board needs to establish criteria defining an "art
event." The Board also should develop application guidelines for non -profit arts organizations
to follow and set a cut -off date for applications. She suggested that no organization be given
more than 10% of its annual budget.
Eric distributed copies of the applications that the City presently uses for social services and
children's and youth services grants. He said these could be models for the Arts and Culture
Board to work from. While Paul Brandenburg has made it clear to Eric that the Board is
expected to give $15,000 to the Festival of the Arts in FY 07 -08, Eric believes that the workshop
in September will be an opportunity for the Board to ask Council specific questions about their
intentions for the Board. He also thinks that it will be important for organizations receiving the
grants from the Arts and Culture Board to give the City recognition for their financial support
and provide a follow -up report on how they spent the money.
(At this point Bill Sattler left the meeting.)
Charles Aguillon, Penny Plueckhahn, and Jane Paden volunteered to be on a subcommittee to
draft an application for grants to arts organizations. The committee also may consider
recommendations for a draft budget to take to Council at the September workshop. It would be
a good tool to use to show the Council the multiple uses for which the Board's appropriation
might be used. The subcommittee will meet before the next Board meeting.
4. Proposal to donate Georgetown's 150th Anniversary Ouilt to the library — Eric Lashle
Eric reported that he had been approached by Doris Jablonski, who presently is storing the
quilt that was created to commemorate Georgetown's 150th anniversary, that the quilt be
donated to the library. The group will have it professionally stretched and enclosed in a
Plexiglas case and it would be given without stipulations. Georgene moved to accept the
donation, Penny seconded the motion and it passed unanimously.
A discussion followed about plaques that should be used to identify donations. Charles
suggested that the Arts and Culture Board should pay for these plaques since they are the ones
accepting the donations. Rich will investigate media and costs before the next meeting.
5. Report on proposal scoring — Charles Aguillon
Charles learned that the software he wants the Board to consider for scoring public art
proposals is proprietary and that the Board will have to pay a fee to use it. He will bring more
information to the next meeting.
6. Budget allocation for public art in FY 2007 -08 and requests for funding from local organizations —
Eric Lashley, Ruth Roberts
Since this item's subject had been discussed with previous items, the only decision was that a
discussion of budget categories should be an item on the July agenda.
7. Scheduling of a workshop on Mondav, September 10 with Citv Council — Eric Lashle
Eric has arranged with Sandra Lee for the Arts and Culture Board to have a workshop with
Council on Monday, September 10, at 4:00. At this time the Board is the only item on the
agenda for that workshop. Eric emphasized that it is very important for the Board to
emphasize the multiplicity of needs that they are being expected to cover with their
appropriation.
8. Nominations for Certificates of Excellence for Wolf Ranch and Festival of the Arts —Judy Fabry
Ruth suggested that consideration of a certificate for Wolf Ranch be extended. She pointed out
that there is another mall in Georgetown that also is pleasingly landscaped. Others agreed and
suggested that these commercial developments were landscaped as they are to comply with
City requests and mandates. They did not go above and beyond what was expected of them, so
perhaps their contributions to the aesthetics of Georgetown don't deserve special recognition.
There was no discussion about a certificate for the Festival of the Arts.
Penny moved and Georgene seconded a motion to adjourn at 4:10 p.m.
Respectfully submitted,
Charles Aguill'on, Secretary
Ruth ober § C;hair
•
DONATION WAIVER FORM
</, io,
Georgetown Public Library
402 E. 8' Street
Texas 78626
DONOR'S NAME AND ADDRESS:
BRIEF DESCRIPTION OF ITEM(S) DONATED:
DONOR'S STATED VALUE:
• DATE OF DONATION:
is
CONDITIONS OF DONATION:
The City of Georgetown, Texas ("Recipient"), on behalf of the Georgetown Public Library,
welcomes donations with the understanding that all such item(s) are donated without restrictions
and shall become the sole property of the Recipient, to do with as the Recipient sees fit.
Recipient hereby acknowledges receipt from Donor of the item(s) described above as of the date
indicated. Recipient voluntarily accepts the item(s) "AS IS", and acknowledges that the Donor
disclaims having provided any warranty as to its condition, or merchantability for any particular
purpose.
Donor hereby agrees to the foregoing conditions, and further agrees that donor shall make no
attempt to regain ownership of such item(s). By signing this document, Donor also certifies that
the item(s) is free and clear of all liens and encumbrances and that the Donor is the lawful owner
of such donation, and is fully authorized to donate the item(s) to Recipient.
Donor's Signature
Staff Signature
Date
Date
• INTEROFFICE MEMORANDUM
TO: SHIRLEY RINN, EXECUTIVE ASSISTANT TO THE CITY MANAGER
FROM: JUDY FABRY, ADMINISTRATIVE ASSISTANT, GEORGETOWN PUBLIC LIBRARY
SUBJECT: REVISED BYLAWS FOR LIBRARY ADVISORY BOARD AND ARTS AND CULTURE BOARD
DATE: 06/11/2007
Attached are copies of the revised bylaws for the Library Advisory Board and the Arts and
Culture Board. In summary, these are the changes that were made to each document:
LIBRARY ADVISORY BOARD
ARTICLE II. MEMBERSHIP
Section 2.1 Number of members. The Board is to be composed of seven (7)
members.
Section 2.4 Term of Office. The term of office for members shall be two (2) years,
with a maximum of two consecutive terms allowable, with exceptions as provided in
Ordinance 2007-16. Normal yearly appointments shall be made in February. Terms
will be staggeied go that f5ur (4) Beafd membefs't—I.. 1-., . . . even number
Section 2.9 Removal from Office. Any member of the board may be removed from
their position for any reason or for no reason by a majority vote of the City Council.
ARTS AND CULTURE BOARD
ARTICLE II. MEMBERSHIP
Section 2.1 Number of members. The Board is to be composed of seven (7)
members. Five (5) of the members should represent a broad spectrum of citizens...
Section 2.4 Term of Office. The term of office for members shall be two (2) years,
and a maximum of two consecutive terms shall be allowed. Normal yearly
appointments shall be made in February. Exceptions to term limits are provided in
Ordinance 2007-16.
Section 2.9 Removal from Office. Any member of the board may be removed from
their position for any reason or for no reason by a majority vote of the City Council.
0
i N Media Use Policy
GEORGETWN O
TEXAS
Purpose: To define the usage and scope of City of Georgetown Media, including City web sites,
cable access channel, City Reporter newsletter, and messages inserted into City of Georgetown
utility bills.
Section 1. General Provisions
A. Definition. "City of Georgetown Media" include, but are not limited to, City web sites, the
City cable access channel, the City Reporter newsletter, and messages inserted into City of
Georgetown utility bills.
B. Purposes. City of Georgetown Media are for the purpose of informing Georgetown
residents about the City of Georgetown, including:
1. City -sponsored events, news, programs, initiatives, and services
2.
City Council discussions and decisions
3.
Board and Commission actions
4.
Neighborhood association meetings
• 5.
Health and public safety issues
6.
City recreation programs and events
7.
City economic development initiatives and issues
8.
Attractions, festivals, and performances
C. Advertisements for businesses or notices promoting the sale of products or services by non -
City entities are not allowed on City of Georgetown Media
D. Advertisements, articles, programs, or other content for or against political candidates,
political referenda, or ballot items are not permitted on City of Georgetown Media.
E. Religious proselytizing is not permitted on City of Georgetown Media.
F. The following are allowed on City of Georgetown Media, and are excepted from the above
provisions:
Messages or advertisements that promote the City of Georgetown, City -sponsored
events, or City programs, services, and initiatives.
2. Sponsorship statements or logos on City of Georgetown Media by organizations or
• businesses providing funds or in -kind services to City of Georgetown departments,
events, or services. Such sponsorship does not constitute an endorsement of
organizations, persons, or entities not related to the City of Georgetown.
. L
Media Use Policy
City of Georgetown
• 3. Statements by or about political candidates that occur in the context of public meetings
or other City -sponsored events that are broadcast on the access channel or
posted/streamed on City of Georgetown web sites.
4. Notices for, or tape delay broadcast of, public forums involving political candidates or
about ballot items/referenda, if all of the following conditions apply:
a. Event or notice for event must be sponsored by a nonpartisan organization such as a
local newspaper or a neutral nonprofit organization.
b. Event moderator must be nonpartisan.
c. Equal time must be provided to opposing candidates or those on opposing sides of a
ballot item.
d. Event must be open to the public.
G. Material or information in violation of any local, state, or federal law is not permitted.
H. The City of Georgetown reserves the right to edit, alter, or remove content that is obscene,
defamatory, or discriminatory on City of Georgetown Media.
• I. Inquiries about City of Georgetown Media should be made to the City Public Information
Office at (512) 930-3690.
Section 2. City Reporter Newsletter
A. The City Reporter newsletter sent to City of Georgetown utility customers is reserved for
City -sponsored or co -sponsored events or information, including, but not limited to, City
festivals, arts & entertainment events, tourism events, and local history.
B. Messages or graphics for events, charities, or outside organizations in which the City of
Georgetown has no official interest or sponsorship shall not be permitted.
Section 3. Messages Inserted in City of Georgetown Utility Bills
A. The use of City of Georgetown utility bills as a means for distributing messages (inserts) is
reserved for events, news, surveys, or other information that are directly sponsored or co-
sponsored by the City of Georgetown.
B. Fundraising appeals are not permitted in utility bill inserts.
C. Messages or graphics for events, charities, or outside organizations in which the City of
• Georgetown has no official interest or sponsorship shall not be permitted.
Updated: March 20, 2007 Page 2 of 5
Media Use Policy
City of Georgetown
0 Section 4. City of Georgetown Web Sites
A. The main City of Georgetown web site (www.georgetown.org) is reserved for City -
sponsored or co -sponsored events, news, information, or other content. Messages or
graphics for events, charities, or outside organizations in which the City of Georgetown has
no official interest or sponsorship shall not be permitted.
B. The City of Georgetown Public Library web site (vvww.georgetowntex.org) is reserved for
City -sponsored or co -sponsored events, news, information, or other content related to the
Public Library. Messages or graphics for events, charities, or outside organizations in which
the City of Georgetown has no official interest or sponsorship shall not be permitted.
C. The City of Georgetown Economic Development web site (www.investgeorgetown.com) is
reserved for City -sponsored economic development information, including, but not limited
to, information on new businesses/developments, available commercial properties, local
economic initiatives, workforce information, demographics, quality of life, local economic
conditions, major employers, schools, and incentives.
D. The City of Georgetown Main Street web site (www.mainstreetgeorgetown.com) is
reserved for City -sponsored information related to the Main Street program, including, but
not limited to, information on new businesses/developments, local economic initiatives,
• preservation efforts, tourism events, and other news/efforts related to the preservation and
development of the downtown area.
E. The City of Georgetown Convention and Visitors Bureau web site
(www.visitgeorgetown.org ) and Red Poppy Festival web site (www.redpoppyfestival.com)
are reserved for City -sponsored tourism information, including, but not limited to, City -
sponsored festivals, arts and entertainment events, performances, sports tourism events,
historic and architectural tours, attractions, shopping, restaurants, lodging, and local
history.
Section 5. Local Cable Access Channel
A. The City of Georgetown local cable access channel 10 is defined as a local Government,
Education, and Public access cable channel. The channel is for use by Government,
Educational, and Public institutions, defined as follows:
1. "Government" is the City of Georgetown, Georgetown Chamber of Commerce,
Williamson County, and state or federal government entities.
2. "Educational institution" includes the Georgetown Independent School District and
other colleges or universities that have a campus inside the City Limits of Georgetown.
• 3. "Public" is defined as nonprofit organizations that are located within the City Limits of
Georgetown or its extra -territorial jurisdiction (currently 2 miles beyond City Limits).
Updated: March 20, 2007 Page 3 of 5
Media Use Policy
City of Georgetown
• B. News, events, notices, programming, or information that is sponsored by Government or
Educational institutions or nonprofit organizations that are located within the City Limits of
Georgetown or its ETJ are permitted on the access channel.
C. Electronic bulletin board notices (called Public Service Announcements or PSAs) or
videotape programs and messages by nonprofit organizations that are located within the
City Limits of Georgetown or its ETJ are permitted on the access channel, with the following
provisions:
Effective January 1, 2005, an administrative fee of $20 will be assessed for each PSA
notice or tape submitted by qualifying nonprofits within the Georgetown City Limits.
An administrative fee of $30 will be assessed for each PSA notice or tape submitted by
qualifying nonprofits that are outside Georgetown City Limits and inside Georgetown's
ETJ. Before PSA or tape replay requests will be processed and aired on the channel,
payment must be received at City Hall, 113 E. Eighth Street, Georgetown, TX, 78626.
Cash or checks payable to the City of Georgetown are accepted. (Credit card payments
are not currently accepted for payment of this fee).
2. No fee will be assessed for PSA notices or tapes for events or programs sponsored by the
City of Georgetown, Georgetown Chamber of Commerce, Georgetown ISD, Williamson
• County, state and federal government entities, or nonprofit organizations in
Georgetown that receive funding from the Georgetown City Council.
If changes are requested on a message after it has been posted, a $10 edit fee will be
assessed, which must be received at City Hall before PSA changes will be made and re -
posted.
4. Each nonprofit submitting a request for a PSA must have a tax statement showing
nonprofit (5016. status on file with the City of Georgetown at City Hall.
5. All PSA requests must be submitted at least 5 days prior to the date they are to air, and
will run for 30 days or until the event is complete, which ever comes first.
6. PSA requests can be submitted via the City of Georgetown web site
(www.georgetown.org > Media), or as a PowerPoint file sent to the Public Information
Officer at pioCwgeorgetowntx.org.
B. From the first day authorized by law for filing for election to the conclusion of the election,
any elected official opposed on the ballot, or who becomes opposed on a ballot through
some other legal process, who regularly appears on or hosts a program that is broadcast on
the local access channel, shall only be permitted to appear on the channel as part of a formal
• public meeting, incidentally through coverage of government functions and events, or as
Updated: March 20, 2007 Page 4 of 5
Media Use Policy
City of Georgetown
• part of a political forum in which all candidates or sides of a measure have the same
opportunities for speech.
C. The City of Georgetown reserves the right to allocate time, designate uses, designate users,
use the channel for City programming, or appoint administrators for the use of the access
channel or other access channels under its authority.
D. Audio, video, and other technical aspects of programming must conform to standards equal
to or greater than the industry average.
E. In accordance with the Cable Television Consumer Protection and Competition Act of 1992
("1992 Cable Act"), 47 U.S.C. § 532(h) (1997) and Federal Communications Commission
regulation 47 C.F.R. § 76.701 (1997), Suddenlink Communications ("Suddenlink") prohibits
the exhibition on its PSA channels of any programming that Suddenlink reasonably believes
is obscene. In addition, Suddenlink reserves the right to restrict programming that
Suddenlink believes is in conflict with community standards in that it is indecent.
Restrictions that may be imposed by Suddenlink include, but are not limited to, requiring
that the programming be scrambled, limiting the hours of carriage to between 10 p.m. and 6
a.m., and carrying the programming on a channel where other indecent programming is
carried. Each person requesting broadcast of character generated text, messaging, or videos
• must certify that the content does not violate nor infringe upon the rights of any kind or
nature whatsoever of any person, firm or corporation, and that the programming to be
broadcast does not contain any obscene material. Each applicant must further certify that
he/she is responsible for the program's content. If the applicant refuses to provide the
certificate, the City or Suddenlink may refuse access to the channel. The certificate must be
submitted with the application for broadcast. Notwithstanding any certification that
programming does not contain any obscene or indecent material, the City and Suddnlink
reserve the right to review all or any portion of the programming to be carried on the
channel in advance of the date of carriage. If, after review, the City or Sudenlink reasonably
believes that all or any portion of the programming is obscene or indecent, the City and
Suddenlink reserve the right to refuse to carry the programming on its channel or to restrict
its carriage if indecent. Upon request, each applicant shall also provide Suddenlink with a
tape of the programming to be carried on the leased access channel at least fifteen (15. days
prior to its first scheduled date of carriage.
F. Commercial entities and other organizations should contact Time Warner Cable Media
Services at (512) 531-3233 about advertising placement. (Time Warner is the ad placement
agent for Suddenlink in Georgetown, Leander, and Pflugerville).
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