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HomeMy WebLinkAboutMinutes_ARTAB_07.18.2007Minutes of • of Arts • Culture Board City of Georgetown, Wednesday, li Arts and Culture Board members present: Nancy Blansett, Addie Busfield, Paul Gaffney, Jane Paden, Penny Plueckhahn, Georgene Richaud, Ruth Roberts Members absent: Charles Aguillon (excused), Rich Bartko (excused) City staff members present: Eric Lashley, Library Director; Judy Fabry, Administrative Assistant Regular Session Call to Order at 2:45 PIVI A. There were no announcements B. There were no citizens wishing to address the Board C. Consideration and approval of minutes of last meeting. After Nancy Blansett, who was absent from the June meeting, suggested that the withdrawal of the proposed certificate of excellence for Wolf Ranch may not have been given thorough consideration, Georgene Richaud moved and Penny Plueckhahn seconded the motion to approve the minutes as distributed. D. Consideration of and possible action on 1. Report on media available and cost of donor plaques - Rich Bartko Rich was absent and could not be reached by phone, so he did not make a report. 2. Report on donation waivers for bronze statue and quilt - Eric Lashley Eric reported that Doug Smith had signed the donation waiver for the Chapman statue and that he expected to see Doris Jablonski later that day to get her signature for the quilt. 3. Review of list of local arts organizations and CVB calendar Lyuidelines (5 minutes) - Tudv Fabry Judy said that the list of arts organizations that the Board compiled nearly two years ago needs updating before the information about listing arts events on the City's tourism events calendar can be distributed. Penny said that she and Jane had gone through the list already and had eliminated all entries that were not Georgetown organizations. Additions that the group suggested included: The Williamson County Chorus, the Performing Arts Alliance, the San Gabriel Chorale, the Healing Arts Gallery, the 81h Street Studio, Dalhart Windberg's new studio facility, and the Central Texas Pastel Society. People also agreed that individual artists should be included if their contact information is available, but that an article or ad in the Sun would probably be a better way to reach individuals. Penny volunteered to update the list and distribute it by email to the other Board members. 4. Report from Subcommittee on Grant Applications - Penny Plueckhahn Penny, who was chair of the subcommittee, reported that they considered grant applications from several cities' arts agencies, but decided that Plano's would be the best one to borrow. She said that Charles was familiar with applications for grants from the Texas Commission on the Arts (TCA) and he observed that Plano's guidelines and forms closely followed the model established by TCA. The committee thought this was positive because it meant that organizations could use virtually the same application form for several grantors. However, the committee also thought that initially the Board should simplify and use only Plano's Major Grant guidelines and application form. In particular, they thought that the section on leadership diversity should be omitted. Penny offered to revise Plano's application form to better fit Georgetown's needs. A lengthy discussion took place about increasing the work of the Board to include giving grants to arts organizations. Georgene suggested that the Board needs to do something significant with the appropriation they will receive in October that will make the Board and Council look good to the community. Paul asked where the money for grants would come from. He said that the 1/4% for art that the Council agreed to give to the Board is for "public art," not grants. Penny said that Council members with whom she has spoken individually are waiting for the Board to come to them and give them good reasons to increase the Board's funding to cover grant - making. Paul responded that he is uncomfortable with the Board's mandate being doubled. He asked how much money the Board will receive. Eric said the figure he saw in the City budget, labeled "Public Art," is $77,290. Subtracting the $15,000 that the Board will have to give to the Festival of the Arts, $62,290 is left for public art. Georgene suggested that in the workshop with Council in September the Board should present options for how its allotment could be spent, then let the Council decide. The Board could present what it appears the Council wants, then what the Board wants, and ask the Council members for guidance to reconcile those two scenarios. Paul and Georgene agreed that the Board doesn't have to accept the apparent mandate to fund grants. The Board could propose to Council that the Festival be a unique event that would get money from it. Penny moved to take a plan to Council in September that would demonstrate how the Board could administer money for both public art and grants if the allotment is increased. There was no second for the motion. Penny then moved to take to Council a plan to fulfill the original charge to provide public art and a way to administer the new charge to fund grants, with a request for more money. Paul seconded the motion. Penny said that she believes becoming a grant - making agency is a civic responsibility that the Board must accept. Paul argued that grants will support existing arts organizations and will not bring anything new to the community. Putting art in public places is something new for Georgetown and is what the Board was asked to do. Georgene called the motion, which failed 5 -2, with Georgene and Penny voting for the motion. Penny then moved to go to Council in September with a plan. Paul seconded. The motion passed unanimously. Georgene moved to tell Council that the Board would consider doing grant administration if the funding for grants is separate and apart from the funding for public art. Penny seconded the motion. Eric said, that as staff liaison, he could not recommend asking the Council for more money at this time. He thinks the Board should show Council what it is going to do with the $62,290 that is left to spend after granting $15,000 to the Festival of the Arts. Several Board members spoke in agreement with the idea of presenting a budget for the $62,290 at the workshop with Council. Penny said the Board should use Plano as an example of how a long -term plan could work. During the first year the Board would do only public art. In the second year they could add grants and in the third year the Board could split into a public art committee and a grant - making committee. Eric noted that City of Georgetown administrators have frequently used the City of Plano as a model. The motion passed 4 -2 with Ruth and Jane voting against the proposition. There was one abstention. Since it was already past 4:00, Ruth suggested scheduling another meeting before the regular August meeting so that the Board may reach a consensus on the use of its funding for fiscal year 07 -08. Members agreed to meet at 2:00 p.m. on Thursday, August 21 Georgene moved to adjourn. The meeting adjourned at 4:15. Respectfully submitted, JtVdy Fabry, Acting Secretary Ruth Roberts, Chair • �► Media Use Policy «1.184B �GEORGETOWN TEXAS Purpose: To define the usage and scope of City of Georgetown Media, including City web sites, cable access channel, City Reporter newsletter, and messages inserted into City of Georgetown utility bills. Section 1. General Provisions A. Definition. "City of Georgetown Media" include, but are not limited to, City web sites, the City cable access channel, the City Reporter newsletter, and messages inserted into City of Georgetown utility bills. B. Purposes. City of Georgetown Media are for the purpose of informing Georgetown residents about the City of Georgetown, including: 1. City -sponsored events, news, programs, initiatives, and services 2. City Council discussions and decisions 3. Board and Commission actions 4. Neighborhood association meetings 5. is Health and public safety issues 6. City recreation programs and events 7. City economic development initiatives and issues 8. Attractions, festivals, and performances C. Advertisements for businesses or notices promoting the sale of products or services by non - City entities are not allowed on City of Georgetown Media D. Advertisements, articles, programs, or other content for or against political candidates, political referenda, or ballot items are not permitted on City of Georgetown Media. E. Religious proselytizing is not permitted on City of Georgetown Media. F. The following are allowed on City of Georgetown Media, and are excepted from the above provisions: 1. Messages or advertisements that promote the City of Georgetown, City -sponsored events, or City programs, services, and initiatives. 2. Sponsorship statements or logos on City of Georgetown Media by organizations or • businesses providing funds or in -kind services to City of Georgetown departments, events, or services. Such sponsorship does not constitute an endorsement of organizations, persons, or entities not related to the City of Georgetown. Media Use Policy City of Georgetown is 3. Statements by or about political candidates that occur in the context of public meetings or other City -sponsored events that are broadcast on the access channel or posted/streamed on City of Georgetown web sites. 4. Notices for, or tape delay broadcast of, public forums involving political candidates or about ballot items/referenda, if all of the following conditions apply: a. Event or notice for event must be sponsored by a nonpartisan organization such as a local newspaper or a neutral nonprofit organization. b. Event moderator must be nonpartisan. c. Equal time must be provided to opposing candidates or those on opposing sides of a ballot item. d. Event must be open to the public. G. Material or information in violation of any local, state, or federal law is not permitted. H. The City of Georgetown reserves the right to edit, alter, or remove content that is obscene, defamatory, or discriminatory on City of Georgetown Media. • I. Inquiries about City of Georgetown Media should be made to the City Public Information Office at (512) 930-3690. Section 2. City Reporter Newsletter A. The City Reporter newsletter sent to City of Georgetown utility customers is reserved for City -sponsored or co -sponsored events or information, including, but not limited to, City festivals, arts & entertainment events, tourism events, and local history. B. Messages or graphics for events, charities, or outside organizations in which the City of Georgetown has no official interest or sponsorship shall not be permitted. Section 3. Messages Inserted in City of Georgetown Utility Bills A. The use of City of Georgetown utility bills as a means for distributing messages (inserts) is reserved for events, news, surveys, or other information that are directly sponsored or co- sponsored by the City of Georgetown. B. Fundraising appeals are not permitted in utility bill inserts. C. Messages or graphics for events, charities, or outside organizations in which the City of • Georgetown has no official interest or sponsorship shall not be permitted. Updated: March 20, 2007 Page 2 of 5 Media Use Policy City of Georgetown • Section 4. City of Georgetown Web Sites A. The main City of Georgetown web site (www.georgetown.org ) is reserved for City - sponsored or co -sponsored events, news, information, or other content. Messages or graphics for events, charities, or outside organizations in which the City of Georgetown has no official interest or sponsorship shall not be permitted. B. The City of Georgetown Public Library web site (www.georgetowntex.org) is reserved for City -sponsored or co -sponsored events, news, information, or other content related to the Public Library. Messages or graphics for events, charities, or outside organizations in which the City of Georgetown has no official interest or sponsorship shall not be permitted. C. The City of Georgetown Economic Development web site (www.investgeorgetown.com) is reserved for City -sponsored economic development information, including, but not limited to, information on new businesses/developments, available commercial properties, local economic initiatives, workforce information, demographics, quality of life, local economic conditions, major employers, schools, and incentives. D. The City of Georgetown Main Street web site (www.mainstreetgeorgetown.com ) is reserved for City -sponsored information related to the Main Street program, including, but not limited to, information on new businesses/developments, local economic initiatives, is preservation efforts, tourism events, and other news/efforts related to the preservation and development of the downtown area. E. The City of Georgetown Convention and Visitors Bureau web site (www.visitgeorgetown.org) and Red Poppy Festival web site (www.redpoppyfestival.com) are reserved for City -sponsored tourism information, including, but not limited to, City - sponsored festivals, arts and entertainment events, performances, sports tourism events, historic and architectural tours, attractions, shopping, restaurants, lodging, and local history. Section 5. Local Cable Access Channel A. The City of Georgetown local cable access channel 10 is defined as a local Government, Education, and Public access cable channel. The channel is for use by Government, Educational, and Public institutions, defined as follows: 1. "Government" is the City of Georgetown, Georgetown Chamber of Commerce, Williamson County, and state or federal government entities. 2. "Educational institution" includes the Georgetown Independent School District and other colleges or universities that have a campus inside the City Limits of Georgetown. 3. "Public" is defined as nonprofit organizations that are located within the City Limits of Georgetown or its extra -territorial jurisdiction (currently 2 miles beyond City Limits). Updated: March 20, 2007 Page 3 of 5 Media Use Policy City of Georgetown • B. News, events, notices, programming, or information that is sponsored by Government or Educational institutions or nonprofit organizations that are located within the City Limits of Georgetown or its ETJ are permitted on the access channel. C. Electronic bulletin board notices (called Public Service Announcements or PSAs) or videotape programs and messages by nonprofit organizations that are located within the City Limits of Georgetown or its ETJ are permitted on the access channel, with the following provisions: 1. Effective January 1, 2005, an administrative fee of $20 will be assessed for each PSA notice or tape submitted by qualifying nonprofits within the Georgetown City Limits. An administrative fee of $30 will be assessed for each PSA notice or tape submitted by qualifying nonprofits that are outside Georgetown City Limits and inside Georgetown's ETJ. Before PSA or tape replay requests will be processed and aired on the channel, payment must be received at City Hall, 113 E. Eighth Street, Georgetown, TX, 78626. Cash or checks payable to the City of Georgetown are accepted. (Credit card payments are not currently accepted for payment of this fee). 2. No fee will be assessed for PSA notices or tapes for events or programs sponsored by the City of Georgetown, Georgetown Chamber of Commerce, Georgetown ISD, Williamson • County, state and federal government entities, or nonprofit organizations in Georgetown that receive funding from the Georgetown City Council. 3. If changes are requested on a message after it has been posted, a $10 edit fee will be assessed, which must be received at City Hall before PSA changes will be made and re - posted. 4. Each nonprofit submitting a request for a PSA must have a tax statement showing nonprofit (5016. status on file with the City of Georgetown at City Hall. 5. All PSA requests must be submitted at least 5 days prior to the date they are to air, and will run for 30 days or until the event is complete, which ever comes first. 6. PSA requests can be submitted via the City of Georgetown web site (www.georgetown.org > Media), or as a PowerPoint file sent to the Public Information Officer at pio@georgetowntx.org. B. From the first day authorized by law for filing for election to the conclusion of the election, any elected official opposed on the ballot, or who becomes opposed on a ballot through some other legal process, who regularly appears on or hosts a program that is broadcast on the local access channel, shall only be permitted to appear on the channel as part of a formal • public meeting, incidentally through coverage of government functions and events, or as Updated: March 20, 2007 Page 4 of 5 Media Use Policy City of Georgetown • part of a political forum in which all candidates or sides of a measure have the same opportunities for speech. C. The City of Georgetown reserves the right to allocate time, designate uses, designate users, use the channel for City programming, or appoint administrators for the use of the access channel or other access channels under its authority. D. Audio, video, and other technical aspects of programming must conform to standards equal to or greater than the industry average. E. In accordance with the Cable Television Consumer Protection and Competition Act of 1992 ("1992 Cable Act"), 47 U.S.C. § 532(h) (1997) and Federal Communications Commission regulation 47 C.F.R. § 76.701 (1997), Suddenlink Communications ("Suddenlink") prohibits the exhibition on its PSA channels of any programming that Suddenlink reasonably believes is obscene. In addition, Suddenlink reserves the right to restrict programming that Suddenlink believes is in conflict with community standards in that it is indecent. Restrictions that may be imposed by Suddenlink include, but are not limited to, requiring that the programming be scrambled, limiting the hours of carriage to between 10 p.m. and 6 a.m., and carrying the programming on a channel where other indecent programming is carried. Each person requesting broadcast of character generated text, messaging, or videos • must certify that the content does not violate nor infringe upon the rights of any kind or nature whatsoever of any person, firm or corporation, and that the programming to be broadcast does not contain any obscene material. Each applicant must further certify that he/she is responsible for the program's content. If the applicant refuses to provide the certificate, the City or Suddenlink may refuse access to the channel. The certificate must be submitted with the application for broadcast. Notwithstanding any certification that programming does not contain any obscene or indecent material, the City and Suddnlink reserve the right to review all or any portion of the programming to be carried on the channel in advance of the date of carriage. If, after review, the City or Sudenlink reasonably believes that all or any portion of the programming is obscene or indecent, the City and Suddenlink reserve the right to refuse to carry the programming on its channel or to restrict its carriage if indecent. Upon request, each applicant shall also provide Suddenlink with a tape of the programming to be carried on the leased access channel at least fifteen (15. days prior to its first scheduled date of carriage. • F. Commercial entities and other organizations should contact Time Warner Cable Media Services at (512) 531-3233 about advertising placement. (Time Warner is the ad placement agent for Suddenlink in Georgetown, Leander, and Pflugerville). J:\CityHall\PIO\Policy\Media Use Policy 3-21-06.doc Updated: March 20, 2007 Page 5 of 5