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Home My WebLink AboutMinutes_ARTAB_09.19.2007Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas Wednesday September 19, 2007 Members Present: Charles Aguillon, Nancy Blansett, Addie Busfield, Jane Paden, Penny Plueckhahn, Georgene Richaud, Ruth Roberts Members Absent: Rich Bartko (excused), Paul Gaffney (excused) Regular Session A. Call to order at 2:07 p.m. by Chair, Ruth Roberts. B. No announcements from the Chair and Board members. C. No citizens wishing to address the Board. D. Addie Busfield moved and Nancy Blansett seconded the motion to accept the minutes as distributed. Passed unanimously. E. Consideration of and possible action on 1. Report of results of City Council meeting 9/11107 - Ruth Roberts. Ruth reported that the Council voted unanimously to accept the Board's proposed budget at the Council meeting on September 11. 2. Review of Guidelines for Acquisition of Public Art - Eric Lashley. Eric emphasized that the Board had worked hard a year ago to create the guidelines and that they needed to follow them as they began the process of acquiring public art. He pointed out that a Public Art Panel would need to be appointed to consider any proposals that are received and that having members on the panel from the Historic Architecture Review Commission (HARC) and the Main Street Board would circumvent criticism from either of those two bodies. Discussion followed about amending the guidelines to make them more flexible, but no specific changes were proposed. Ultimately the Board decided to leave the guidelines as they are. 3. RFP for bronze eagle sculpture - Penny Plueckhahn. Penny presented an appraisal from Miguel Castillo (included as part of these minutes) of the bronze eagle at the store u1 Ruidoso. It attested to the soundness of the piece but did not provide a value. Mr. Castillo believes the piece was made in the American Southwest. Penny said she would like to have Georgene Richaud serve with her on the Public Art Panel for the eagle sculpture. Addie Busfield said she also would like to be on the panel. Penny also suggested members from HARC and the Main Street Board. Eric said he would try to get on the agenda for the September HARC meeting, which is the fourth Thursday of the month. He will ask to be placed on Main Street's October agenda. In the discussion of what to include in the RFQ, the group decided that there was little to specify besides the subject, the dimensions, and the material to be used. Judy said she would draft an RFQ and submit it to the City's purchasing manager for approval. 4. RFP for bronze steer sculpture — Ruth Roberts. Ruth handed out a list of suggestions for changing the RFP/RFQ process and also a proposed RFQ for sculptures of four longhorn cattle (included as part of these minutes). Ruth would like to see the cattle placed on the southwest corner of the Courthouse lawn. The group spent some time fine - tuning the wording of the RFQ and discussing the importance of getting the County's cooperation for the location. Ruth is optimistic that Chris Dyer, director of the Williamson County Historical Museum, will be able to secure the permission of the commissioners. Eric reminded the Board that they could not commit future Boards to purchasing more cattle for this installation and that the herd may never be larger than the pieces this Board acquires. The meeting was adjourned at 4:17 p.m. Respectfully submitted, Charles Aguillon, Secretary 4 �T Ruth Roberts, Chair F- L COSTS OF BRONZE SCULPTURES of STEERS August/September, 2007 FOUNDRY DATE OF QUOTE DESCRIPTION OF WORK 100 % 125 % FOUNDRY ONE Aug16, 2007 Make Mold & Cast Standing Steer $23,000 $28,000 Lying Steer $19,000 $23,000 One Year Old Steer $13,000 $15,000 Sculpt, Make Mold & Cast Standing Steer $44,000 $54,000 Lying Steer 1$35,000 $43,000 One Year Old Steer 1$28,000 $34,000 Note: 25% discount for cast of 2nd or more from SAME MOLD FOUNDRY TWO verbal. Aug9, 2007 Make Mold & Cast Standing 5'8" at the withers --- $30,000 FOUNDRY TI4REE Verbal: Sept 4, 2007 Make Mold & Cast Standing Steer $30,000 $40,000 Lying Steer $28,000 $35,000 One Year Old Steer $20,000 $25,000 Sculpt, Make Mold & Cast Standing Steer $55,000 $70,000 Lying Steer $48,000 $60,000 One Year Old Steer $35,000 $44,000 Note: Prices include transportation and installation, excluding any equipment rental Below is Ruth's understanding from a conversation with a foundry owner Transportation: Usually, the artist provides transportation. Installation: Artist/foundry usually installs piece. Buyer supplies any extraordinary equipment, such as fork lifts, sky hooks, etc. Unless sculpture is mounted flat on the ground or pavement, buyer provides any platform and covers expenses involved with mounting on platform. is Council Meeting Date: September 11, 2007 Item No. • AGENDA ITEM COVER SHEET SUBJECT Consideration of and possible action on the proposed budget for 2007-08 of the Arts and Culture Board. ITEM SUMMARY The Arts and Culture Board proposes to use $70,000 of its allocation of approximately $77,000 for FY 2007-08 for two sculptures to place on the downtown Square. The remainder will be used for administrative expenses and for art hanging systems for at least two, and possibly three, City buildings. The Board seeks Council's approval of this budget. FINANCIAL IMPACT The proposed budget would allow City funds to be spent to acquire permanent works of art and to establish the necessary infrastructure in City buildings to allow rotating displays of art that is on loan. OTHER CONSIDERATIONS The Arts and Culture Board has been operating without funding since its inception in September 2005. During a workshop meeting with Council in June 2006, the Board presented several possible ways for the City to fund public art. At that meeting, there seemed to be general agreement among Council and Board members present that public art meant visual art that would be placed outdoors on City property or inside City buildings. The following month, the Council agreed to allocate 0.025% of the General Fund for public art in the 2007-08 budget. In May 2007, discussion at a Council meeting indicated that Council members believed funding grants to • established non-profit arts organizations would also be an appropriate use for the Arts and Culture Board's upcoming allocation. The Board received the information about the possibility of their funding grants in a very informal way, but the members discussed it during two consecutive meetings and considered this option very seriously. They decided, however, after receiving written confirmation from the City Manager that they were not obligated to fund grants, to stick to the Council's original mandate and to spend their first funding only for visual public art. The Arts and Culture Board remains open to the idea of becoming a grant -making agency, but not before FY 2008-09. ATTACHMENTS Proposed budget and estimated costs of sculptures being considered Eric P. Lashley, Library Services Director Randy Morrow, Director, Community Services 0 0 PROPOSED BUDGET FOR FY 07-08 PUBLIC ART APPROPRIATION Art -hanging systems for two or more City of Georgetown facilities $ 6,000 Expenses related to acquiring and installing public art in the City of Georgetown 70,000 Administrative expenses related to the Arts and Culture Board 500 Contingency fund 790 TOTAL $77,290 COSTS OF BRONZE SCULPTURES of STEERS • August/September, 2007 FOUNDRY DATE OF QUOTE DESCRIPTION OF WORK 100 % 125 % FOUNDRY ONE Aug16, 2007 Make Mold & Cast Standing Steer $23,000 $28,000 Lying Steer $19,000 $23,000 One Year Old Steer $13,000 $15,000 Sculpt, Make Mold & Cast Standing Steer 1 $44,000___j $54,000 Lying Steer $35,000 $43,000 One Year Old Steer $28,000 $34,000 Note: 25% discount for cast of 2 Id or more from SAME MOLD FOUNDRY TWO verbal: Aug9, 2007 Make Mold & Cast Standing (5'8" at the withers) --- $30,000 FOUN RY THREE Verbal: Sept 4, 2007 Make Mold & Cast Standing Steer $30,000 $40,000 Lying Steer $28,000 $35,000 One Year Old Steer $20,000 $25,000 Sculpt, Make Mold & Cast Standing Steer $55,000 $70,000 Lying Steer $48,000 $60,000 One Year Old Steer $35,000 $44,000 lore: Prices include transportation and installation, excluding any equipment rental Below is Ruth Roberts's understanding from a conversation with a foundry owner Transportation: Usually, the artist provides transportation. Installation: Artist/foundry usually installs piece. Buyer supplies any extraordinary equipment, such as fork lifts, sky hooks, etc. Unless sculpture is mounted flat on the ground or pavement, buyer provides any platform and covers expenses involved with mounting on platform. • 11 COST•F BRONZE SCULPTURES of STEERS a August, 2007 Dan Pogue Foundry Note: Figures of young girl and boy outside of 9 Street library entrance are by Pogue Mold & Casting Only Standing $19,000 Lying down $16,000 Young animal $14,000 Artwork, Mold & Cast Standing $42,000 Lying down $34,000 Young animal $30,000 Note: For more than one of same figure, 25% off second Larry Stevens Foundry Note: Price includes mold & cast for 1 % times life-size, but not art work Note: Nathan Chapman figure by Stevens foundry Standing 5'8" at the withers $30,000 Partnerships The Performing Arts Alliance of Georgetown & the Georgetown I.S.D. Department of Fine Arts maintain active partnerships with many organizations who support performing arts education. Texas lyra everych i Id, onevoi ce ' iI iL AAd COMMIiS10N TARTS rl .a TEXAS STATE - UNIVERSITY GEORGETOWN SAN MARCOS SYMPHONY SOCIETY The rising STAR of Texas,. Most Performing Arts Alliance of Georgetown events take place in the state of the art Klett Center for the Performing Arts. The GISD E knrrvary Hagar Gear is ow cf Lbe rrany pragrans supporwl by the Perfo tC A its A /liaw qf C mgmun Here dxy are shozen on the steps cf the state capital performng for A its in E &nation Day for the state lc 1atim Georgetown ISD has been recognized as one of the "Best 100 Communities for Music Education in America" by the .American Music Conference. 2006 & 2007 saaw www.amc-milsic.com For information on how to support the Performing Arts Alliance of Georgetown contact: Charles C. Aguillon, Director of Fine Arts 2211 N. Austin Ave. -Georgetown, Texas 78626 Phone: 5 12-943-5110 o Fax: 512-943-51 1 1 Email: aguillonc@georgetownisd.org IyI� y�S GEGRGE TOV6/N ISD • Changing lives for thousands of students in the Georgetown Independent School District A\ About the Performing Arts Alliance of Georgetown We primary purpose of the Performing Arts Alliance of Georgetown, Inc. (PAAG) is to oversee the annual development program for the Georgetown I.S.D. performing arts organizations of hand, choir, dance, and orchestra. The PAAG is overseen by a Board of Directors of parents and staff from all the various performance organizations. In addition 1 &. there are two at -large community members on the board. The GHS winterguard The PAAG also sponsors placed 2nd at the Texas Colorguard Circuit the Per/arming , t its State Championships Ayc/ Series featuring an outstanding line-up of GISD concerts/recitals and professional artists including the Elision Saxophone Quartet and Mexico 2000 Ballet Folklorico. In addition, the PAAG is a sponsor of the GISD Elementary Honor Choir. Each performance organization maintains an qlive parent support group (i.e. boosters) which ovides opportunities to volunteer and enrich the everyday experience for students and staff. In addition, these groups are charged with helping to defray costs for all students to participate in the various performance organizations. Each parent support group is an operating division of the Performing Arts Alliance of Georgetown, Inc. Per orming Arts �e 2007-2008 Inaugural Season 2007 2008 Levels of Support Platinum Alliance Benefactor $5,000+ • 2 year logo recognition on GISD 53 foot trailer which is visible throughout the state • Recognition at all Performing Arts Alliance sponsored events (signs & programs) • Recognition sign for place of business • 10 Premium passes for ALL 2007-08 1'( 1 i m wile,, h t . Alf/Series events (good at all events) • 20 Premium tickets for the 2007-08 1' 44c/ Series (good for one event) • Listing in all GISD Band, Choir, Dance, and Orchestra performance programs Gold Alliance Benefactor $2,500-$4,999 • Recognition at all Performing Arts Alliance sponsored events (signs & programs) • Recognition sign for place of business • 5 Premium passes for ALL 2007-08 Pi(" 444x/Series events (good at all events) • 10 Premium tickets for the 2007-08 VL 1; t. .A!�.c/Series (good for one event) • Listing in all GISD Band, Choir, Dance, and Orchestra performance programs Silver Alliance Benefactor $1,00042,499 • Recognition at all Performing Arts Alliance sponsored events (signs & programs) • Recognition sign for place of business • 2 Premium passes for ALL 2007-08 1'() 1 r Ae�4,c/Series events (good at all events) • 4 Premium tickets for the 2007-08 I'-,l,t' A&{/Series (good for one event) • Listing in all GISD Band, Choir, Dance, and Orchestra performance programs Bronze Alliance Benefactor $500-$999 • Recognition at all Performing Arts Alliance sponsored events (signs & programs) • Recognition sign for place of business • 4 Premium tickets for the 2007-08 1'(v i,,, 1, t, A(."vc/Series (good for one event) • Listing in all GISD Band, Choir, Dance, and Orchestra performance programs Alliance Benefactor $250-$499 • Recognition at all Performing Arts Alliance sponsored events (signs & programs) • Recognition sign for place of business • 2 Premium tickets for the 2007-08 Pci too min'- l I t, 4(4r/Series (good for one event) • Listing in all GISD Band, Choir, Dance, and Orchestra performance programs Friend of the Alliance $50-$249 • Listing in all GISD Band, Choir, Dance, and Orchestra performance programs Performing Aefs Alhance,:Per '' ,rm ing A rts fGeargetown� Inc. , , ' ,Inaugural • • BAND• CHOIR• DANCE• ORCHESTRA 2007 Halftime Showcase featuring the Eagle Marching Band, Colorguard, Georgette Dance Team, GHS Choir, & the GISD Middle School Bands in performance. Friday, September 21 • Eagle Field, 7:00 pm Admission $2.00 adults ■ $1.00 students Monster Big Band in concert with special guests -- the Georgetown IIS Jazz Band Sunday, September 30 • Klett Center, 4:00 pm Premium Seating $7.00 • General Seating $5.00 Ohl,, U.S. Navy Band Commodores WWI- Thursday, November 8 Klett Center, 7:30 pm Free Admission —Tickets required" t_ a `,See the Wd- Namsoa Connty San in October A Holiday to Remember featuring the GHS Chamber Choir, GHS Jazz Band, & Georgette Dance Team Friday, December 7 & Saturday, December 8 Weft Center, 7:00 pm / Premium Seating S7.00 • General Seating S5.00 For tickets caU 943-5000 x75-t9 or go by the Georgetown ISD Fine Arts Office at 2211 N. Austin Ave. V DISC VER Performing Arts Alliance of Georgetown c/o GISD Fine Arts Department 2211 N. Austin Ave. Georgetown, TX 78626 &I) ve , A t is GEORGETOWN ISD ceest � op r Perform ing Arts Coming Spring 2008 A&Vd Sunday, February 10, 2008—The Elision Saxophone Quartet Olay,2007-2008 Inaugural Season April 13 2008 Mexico 2000 Ballet Folkloric•