HomeMy WebLinkAboutMinutes_ARTAB_10.15.2008Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
Wednesday, October 15, 2008
Present: Penny Plueckhahn, Georgene Richaud, Ruth Roberts, Mandy Solin, Addie
Busfield, and Jane Paden
Absent: Charles Aguillon
Staff Present: Eric P Lashley, Library Director
Others Present: Shelly Hargrove, Main Street Manager
A. Call to order by Ruth Roberts at 2:03 p.m.
B. Announcements from the Chair and Board members. Ruth announced that Don Snell
was doing well after his knee replacement surgery and would be home soon. Ruth also
stated that Don had been given a collaged sculpture from a fellow artist that incorporated
Snell s work. Ruth and Don would like to loan the piece to be on display at the library.
Mandy announced that a movie about the life of Temple Grandin is being filmed on the
campus of Southwestern University starring the actress Claire Danes.
C. Citizens wishing to address the Board. Shelly Hargrove, Manager of the Main Street
program for the City of Georgetown, spoke to the Board to gain feedback about two
possible art -related projects downtown. The first project, the conversion of an alley space
behind the buildings on 8th Street, is being proposed by Larry McCormick and Bob
Weimer. The Board had concerns that access to the alley was poor, as was lighting and
shade. The Board was also concerned that until downtown merchants and landowners
created other attractions and venues that would bring traffic downtown, the project would
be too hidden and isolated.
The second project concerned adopting a program developed by the Economic
Development Department from. Delray, Florida. Like many downtowns, Delray had a
number of vacant buildings. Delray developed a program in which artists could set up
temporary gallery spaces rent-free while building owners were seeking tenants or buyers.
Board members expressed interest in this project and asked Shelly to do more research
and report back to the Board
D. Consideration and approval of minutes of the last meeting,. Georgene made the
motion to accept the minutes as distributed, Addie seconded, and it passed unanimously.
E Consideration of and possible action on
1. Results of Arts Summit — Charles Aguillion, Ruth. Roberts. Ruth reported that a
number of good ideas were discussed at the summit and the Board needed to
make sure the groups that attended are kept posted with any developments.
2. Visit from Jim Wear — Penny Plueckhahn. Penny outlined a schedule for the
meeting with Jim Wear on November 3. It was decided that City staff members
other than Judy and Eric would not be invited to participate.
3. Status of Coffee sculpture. Ruth Roberts and Eric Lashley. Ruth and Eric
reported that the agenda item concerning the location of the Coffee sculpture was
removed from the October 14 Council meeting. Eric stated that City Attorney,
Trish Carls, had contacted him concerning the contract with Bob Coffee. The
contract is very site specific and could make it difficult for the Council to change
the locationof the sculpture.
4. Proposed Budget and Council workshop — Ruth Roberts. Ruth handed out a
proposed budget. After discussion it was determined that the Board would meet
with the Council without film numbers. The Board decided to wait until after the
meeting with Jim Wear to determine the amount to budget for a master plan. The
Board also wantedto remove grants from consideration.
5. Americans for the Arts Planning Conference, December 2008 — Eric Lashley,
Ruth Roberts. Eric handed out a copy of the agenda for the conference Mandy
and Georgene expressed interest in attending the conference but needed to check
their calendars. The Board expressed an interest in joining the Americans for the
Arts organization andasked that an agenda item be placed on the November
agenda.
6. Master Planning Process — Eric Lashley. Eric noted the Master Plan had been
discussed in the budget item prepared by Ruth and did not need to be discussed
further.
7. Update on pedestal construction — Jane Paden. The pedestal is almost completed
by Philip Paden.
8. Donation of artwork by Judith Ommen — Eric Lashley. Ruth made a motion to
accept the two works of art from Judith. Ommen, Georgene seconded, and it
passed unanimously.
The meeting adjourned at 3:40 p.m.
4
Ruth Roberts, Chair
0 Ideas for Arts Summit Agenda
Jane Estes, Georgetown Art Works
• Master plan- how it impacts tourism, education, etc.
• How do we assess the community needs
• "Educate and Elevate"
• Partnerships with others like Southwestern and GISD
• Part of a sustainable community
• Fundraising concerns in a town this size
• Cultural Arts Center
• Support for grant writing
Bob Horick, Ellsworth Peterson, & Penny Plueckhahn, Georgetown Festival of the Arts
• REPORT AT MEETING
Paid Gaffney, Dean of Sarofim School of Fine Arts, Southwestern University
• Master calendar
• Ways to let people know about SU events and they are mostly free
• Open to all community
• Alexia Griffin, President, Georgetown Symphony Society
• Fundraising concerns in a town this size
• Support for grant writing
Charles Aguillon, Georgetown ISD Fine Arts
• Master calendar
• Shared advertising costs (i.e. Downtown businesses advertising together)
• Reciprocal advertising in each other's programs, etc. (cross promotion)
Mary Ellen Butler, Palace Theater
• Is calling back
0
Summary of Meeting with aim Ware,
• Creative Arts Manager for the City of Plano
September 11, 2008
Present: Jim Ware, Penny Plueckhahn
History: Cooperation between the City of Plano and local arts groups began in the
early 1980's. There were about ten local groups (civic orchestra, art guild,
community band, etc.), none of which received any funds from the city. Plano was
planning a new civic center and wanted to include an arts facility. City arts groups
had been using facilities in the public schools but were under pressure to move out.
Less money was available for the arts in schools, etc. Conversations began.
In the late 1980's, Collin Creek Mall opened in Plano and had some vacant space.
An Arts Council was formed by representatives from the existing arts organizations
and they were given free space in the mall for offices and an art gallery. They
formed a 501c3 and hired a paid executive director.
About the same time, the city passed an ordinance to use as much of the HOT tax
as was allowed for Cultural Tourism, then asked the new Arts Council to direct the
funds. Initial budget was $200,000 a year. Complaints and infighting ensued.
The city solved the problem by appointing a volunteer city board, the Cultural
Affairs Commission, to formalize a grant program and distribute the HOT tax
• money. At the same time, the mall needed all their space. The Arts Council moved
out and then split apart. Today the Cultural Affairs Commission awards grants and
oversees the Summer Arts Workshops. It has no involvement with Public Art.
An arts building program began in the mid-1990's and now includes an office
building downtown, two amphitheaters, two indoor theaters, and a park. All are
owned and maintained by the city. Jim Ware was hired in 2000. He manages all
the cultural programs and facilities with six full-time and four part-time staff.
In 2001, the city appointed the first citizen -volunteer Public Art Committee, totally
separate from the Cultural Affairs Commission. Initial budget was $20,000. The
first Committee hired a consultant and made the process too complicated. In 2003,
they got a Public Art Master Plan passed by the City Council but without a funding
mechanism. It took another year to get the funding in place. The first Public Art
project was completed five years ago (2003?), a sculpture in a park costing
$25,000. In the last three years they have completed 12 projects.
Funding for Public Art comes from the CIP budget, up to 2%. Only applies to CIP
projects of $1 million or more. The Committee also works with the private sector to
form partnerships for projects.
Population/Growth: In 2000, Plano's population was 180,000. It is now
270,000. Growth is now flat in Plano because it is land -locked. The fast growth
• that Plano experienced in the 1980's and 1990's is now occurring farther north in
Frisco, Allen, etc. Funding for arts programs no longer can rely on an increasing
tax base and the city is now looking for grants and donations.
0 Common Components for Scope of Work in RFPs Reviewed
✓ Creation of Steering Committee made up of the stakeholders, civic leaders, and
critical City staff members to gain buy -in
✓ Creation of Vision or Mission Statement
✓ Interviews, focus groups, public forums, and survey of civic leaders
✓ Identify/Inventory all Arts and Culture Organizations within the City
✓ Identify key issues for growth and development
✓ Funding sources
Plan should have the following components:
✓ Digital format
✓ Clear Goals and Objectives and how they should be implemented
✓ A guide for investment in public art
• ✓ An emphasis on tourism and economic development through the arts
✓ Roles and Responsibilities of the Arts and Culture Board
✓ Funding sources
0
DONOR'S NAME AND ADDRESS
DONATION WAIVER FORM
City of Georgetown
113 E. 81h Street
Georgetown, TX 78626
BRIEF DESCRIPTION OF ITEM(S) DONATED:
� � t
DONOR'S STATED VALUE:
DATE OF DONATION:
V
CONDITIONS OF DONATION:
The City of Georgetown, Texas ("Recipient"), welcomes donations with the understanding that
all such item(s) are donated without restrictions and shall become the sole property of the
Recipient, to do with as the Recipient sees fit.
Recipient hereby acknowledges receipt from Donor of the item(s) described above as of the date
indicated. Recipient voluntarily accepts the item(s) "AS IS", and acknowledges that the Donor
disclaims having provided any warranty as to its condition, or merchantability for any particular
purpose.
Donor hereby agrees to the foregoing conditions, and further agrees that donor shall make no
attempt to regain ownership of such item(s). By signing this document, Donor also certifies that
the item(s) is free and clear of all liens and encumbrances and that the Donor is the lawful owner
of such donation, and is fully authorized to donate the item(s) to Recipient.
r'Donor's Sit
Staff Signat
•
Date • � �. _ � :�
_ 1
7� / /G
Date
Public Art Master Planning: Developing a Plan for Your Community http://www.americansforthearts.org/events/knowledgex/003.asp
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Current Events 2008 KNOWLEDGE EXCHANGES
Knowledge Exchanges
>> Webinars Public Art Master Planning: Developing a Plan for Your Community
- -- Reston, VA and Arlington, VA
Past Events December 5-6, 2008
(2008-2001)
Event Scholarships AA enda • Registration • Hotel Information • Transportation
Video and Audio from
Nationwide, community leaders are looking to public art to improve public spaces and
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revitalize civic infrastructure. A public art master plan -and the community process by
•
-
which a plan is developed -offers a way to define a community's identity as well as
address cultural and physical improvements within the context of broader urban and
regional planning efforts. This Knowledge Exchange will provide an in-depth exchange
of insight and information among public art, urban planning and design, and private
ARTSmeet
development professionals from across the country. A case study approach will
NATIONAL EVENTS CALENDAR
examine the public art master plan currently in development for Reston, VA, alongside
the well -established plan in Arlington, VA. Presentations and facilitated conversation,
led by Todd Bressi and Meredith McKinley (via Partnership), will focus on the
development and planning process, gaining support, implementation, and lessons
learned.
What You'll Get and Why You Should Attend
• The Knowledge Exchange will offer practical hands-on information on how a
public art plan can successfully be developed and implemented including how
to build key constituencies within agencies and communities.
• Tutorial sessions, panels, and informative presentations will provide
interdisciplinary knowledge sharing among public art administrators and
consultants, city planners and urban designers, architects and landscape
architects, developers, artists and civic leaders.
• Facilitated, interactive, open sessions and peer -to -peer conversations will be
organized around identification of key issues and best practice problem -solving
solutions.
Located adjacent to our host hotel, The Marriott, a short walk across the Potomac River
offers attendees access to the trendy shops and restaurants of Georgetown. Consider
taking advantage of our discounted hotel rate and spend an extra day touring the
•
museums and cultural offerings of Washington DO
Thanks to our local partners: Arlington County Cultural Affairs Division, Arts Council of
Fairfax County, Initiative for Public Art Reston, and The Greater Reston Community
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Center.
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A R I. I NGTON
VIRGINIA
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C O M,y
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So Close to You. So Much to Do.
Agenda
• Thursday, December 4
Arlington, VA
Optional attendance Thursday evening at Rosslyn Spectrum
5:00 p.m.-7:30 p.m. Welcome Reception
7:30 p.m.-9:00 p.m. Keynote Speaker
William Morrish, Planner, Professor, University of Virginia,
Charlottesville.
Co-author, Phoenix Public Art Master Plan
9:00 P.M. Dinner on your own
Friday, December 5
Reston, VA
7:30 a.m.-8:30 a.m. Registration
At Marriott Key Bridge Hotel, Arlington
8:30 a.m.-9:15 a.m. Board Bus at hotel, travel to Reston
During bus ride, an introductory overview presentation of
Reston and the public art master plan.
Arrive Reston Community Center, Lake Anne Village Center
9:15 a.m.-9:45 a.m. Welcome
Robert E. Simon, Founder & Planner of Reston
9:45 a.m.-11:00 a.m. Tutorial: The ABC's of Public Art Planning
A targeted session that will cover how to decide the right
time to undertake a plan, how to set goals and identify
• required skills of the planning team, and how to think
through the entire process of a public art master plan.
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•
11:00 a.m.-12:30
p.m.
Tour of Reston
A brief walk around Lake Anne and continued discussion of
the community and the master plan.
Board bus to Reston Hyatt.
12:30 p.m.-1:30 p.m.
Networking Lunch
Reston Hyatt
Welcome: James Cleveland, Developer
1:45 p.m.-2:30 p.m.
Facilitated open session: Getting issues on the table
Session will establish topic interest groups that will be
tracked through the Knowledge Exchange.
2:45 p.m.-4:45 p.m.
Case Study: Reston Public Art Master Plan
Presentation and moderated discussion of the recently
completed Reston Public Art Master Plan.
5:00 p.m.
Reception
6:00 p.m.
Dine Around in Reston
8:30 p.m.
Bus returns to Arlington Marriot Key Bridge Hotel
Saturday, December 6
Rosslyn Spectrum
Arlington, VA
9:00 a.m.-11:00 a.m.
Case Study: Arlington Public Art Master Plan
Presentation and moderated discussion of Public Art Public
Places (2004), Arlington's public art master plan that has
been in implementation for 4 years. Hear from the original
creators of the master plan as well as respondents,
multidisciplinary partners who continue to work together in
•
implementation.
11:15 a.m.-12:45
Pin -Up Session: Other public art master planning case
a.m.
studies
This session will offer attendees an introduction to other
plans and types of plans. All attendees would be invited to
bring copies of plans, (annual plans, department/system
plans, area plans, private development plans) and to
display and discuss the plans in roundtable discussion
groups. People are welcome to float between discussions.
OR
11:15 a.m.-12:45
Walking tour of public art in Rosslyn
a.m.
Attendees also have option of taking a guided or
on -your -own walking tour of public art in Rosslyn. Box
lunches available.
12:00 p.m.-1:00 p.m.
Box Lunches
Pin -Up Session continues over lunch
1:00 p.m.-2:30 p.m.
Topic Interest Sessions
Based on issues raised in discussions Friday, facilitated
discussion tables will be organized around key topics of
interest (examples listed below). People welcome to float
between tables.
2:45 p.m.-3:45 p.m.
Facilitated closing session
Attendees will be asked to summarize key lessons learned,
big ideas and unanswered questions, as well as examine
next steps.
3:45 p.m.-4:00 p.m. Closing Remarks
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Public Art Master Planning: Developing a Plan for Your Community
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4:00 p.m. Closing Reception
*Topic Interest Session Sample Topics:
• Getting the most out of your plan.
O Creating a scope of work.
O Who needs to be involved?
O Creating an internal planning team.
O Focusing and finishing.
• Interfacing with other governmental planning processes.
O Where does your plan live?
O Giving the plan teeth: mandates, policy.
• Building internal and external constituencies.
o Who do you need to engage?
o What is their role?
O What are the most effective methods for engagement?
• Building support for doing a plan.
• Program assessment, or review, of an established plan.
• What is the role of artists in public art planning?
• Planning for private development programs.
Registration
Three Easy Ways to Register
1. Register Online
2. Register by Mail
Downloaur rintable pdf registration form and mail to:
Americans for the Arts
•
Attn: Knowledge Exchange: Public Art
1000 Vermont Ave. NW
6th Floor
Washington, DC 20005
3. Register by Fax
Download our grin able pdf registration form and fax to:
F: 202.371.0424
Hotel Information
Marriott Key Bridge
1401 Lee Highway
Arlington, VA 22209
T: 703.524.6400
Reservations: 1.800.228.9290
Room Rates
$149.00 single/double
Americans for the Arts encourages you to confirm your hotel accommodations by
Thursday, November 13 to guarantee the discounted rate. You must mention
Americans for the Arts to qualify for the group rate.
All rooms are subject to 12.25 percent tax. Marriott Key Bridge Reservation Policy:
Reservations must be canceled 24 hours prior to arrival.
Air and Ground Transportation
Air
We have made it easier for you to come to the 2008 Knowledge Exchange: Public Art
Master Planning: Developing a Plan for Your Community by partnering with Diplomat
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Travel Services
is•
Call Diplomat Travel Services, our preferred travel agency, at 1.800.476.2333
or 703.318.9400
• Be sure to identify yourself as Americans for the Arts 2008 Knowledge
Exchange, and have your preferred arrival, departure, and payment information
ready.
• You can e-mail the same information to ka i diplomattravel.com.
• Please be advised that Diplomat Travel charges a $32 booking fee for all airline
reservations and a $10 booking fee for car or hotel booking if air is not booked
with them. Diplomat Travel is also unable to help with air reservations made
online if problems arise.
Ground
The closest airport is Ronald Regan National Airport (DCA)
• The airport is approximately 14 minutes driving distance from the Marriott Key
Bridge
• Taxis are approximately $20.00 between the airport and the Marriott Key Bridge
• Parking is $15.00/per day
• Car Rental: To take advantage of special rates, call Diplomat Travel Services at
1.800.476.2333 or 703.318.9400
Public Transportation
• The Washington Metropolitan Area Transit Authority (METRO) is also available
for your use. The Metro will cost $1.85 and will require a 0.25 mile walk upon
exiting in Arlington.
• Enter at the National Airport metro station and ride the Blue Line towards Largo
Town Center and exit at the Rosslyn Metro Station.
•
• Exit station using Ft. Myer Dr. Between 19th St & Wilson Blvd exit
• Walk approximately 2 blocks north on Fort Myer Dr.
• Turn left on Lee Hwy
• Walk approximately 1 block west on Lee Hwy
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