Loading...
HomeMy WebLinkAboutMinutes_ARTAB_11.19.2008Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas Wednesday, November 19, 2008 Members Present: Charles Aguillon, Addie Busfield, Jane Paden, Penny Plueckhahn, Georgene Richaud, Ruth Roberts, Mandy Solin Staff Present: Eric P. Lashley, Library Director; Judy Fabry, Library Administrative Assistant Regular Session A. Chair Ruth Roberts called the meeting to order at 2:05 p.m. B. Announcements from the Chair and Board members. Ruth announced that Snell will be displaying his work in the library during the month of December. She also commended Judy's work in compiling the minutes of the three special session meetings. C. Citizens wishing to address the Board. None were present. D. Consideration and approval of minutes of last meetings. Ruth made a motion to accept the minutes of the October 7, 2008 Summit of the Arts meeting, seconded by Georgene, passed unanimously. Ruth made a motion to accept the minutes of the October 9, 2008 Summit of the Arts meeting, seconded by Mandy, passed unanimously. Ruth made a motion to accept the minutes of the October 15, 2008 meeting, seconded by Georgene, passed unanimously. Ruth made a motion to accept the minutes of the November 3, 2008 special session with Jim Wear, seconded by Georgene, passed unanimously. E. Consideration of and possible action on 1. Renort on workshop with Council on 11-10-08 — Ruth Roberts, Eric Lashlev. Ruth said she thought the workshop went well. Georgene added that Council had commended Ruth's enthusiasm and past work. Eric said he was pleased that Council was paying close attention to their presentation even though they were last on a long agenda and that they seemed supportive of the idea of creating a master plan for arts and culture that would help with their decision -making . 2. Status of Coffee sculpture — Ruth Roberts, Eric Lashley. Ruth and Eric and Tom Yantis will go to Austin tomorrow to meet with Sharon Fleming of the Texas Historical Commission (TCH) about the location of the Coffee sculpture. Eric noted that Council voted 3-2 at the October 28 meeting to install the sculpture in the originally planned location, but they wanted staff to first inquire whether doing so would affect THC's future decisions about grant applications from either the County of City. Eric asked Trish Carls to write a letter to the THC regarding this issue, but she decided that a personal meeting with Ms. Fleming would be better. This situation has raised questions about future improvements the City may wish to make to the sidewalk and curb areas around the Courthouse and Ms. Carls would like to see the property line issues completely resolved. Eric and Ruth will notify the Board of the outcome of the meeting with Ms. Fleming and, if necessary, a special meeting will be called to identify an alternative location on the Square for the Coffee sculpture. 3. Budget for 2008-09 — Ruth Roberts. Ruth asked to defer this item to the next meeting. The Board agreed. 4. Master planning_ process — Eric Lashley. Eric referred to the excerpts from the 2030 Plan and the Downtown Master Plan that he had emailed to the Board on November 5 (document attached and made a part of these minutes). He reiterated what he had said in his email about the numerous references to art in the Downtown plan and the broader references in the 2030 Plan, and that these existing plans will make it much easier for the Board to create a master plan for arts and culture. He knows that the new Parks Master Plan also has an arts aspect; unfortunately, that plan is not yet available, but he expects it will be completed within the next few weeks. An extended discussion related to the topic of the master plan followed, with some Board members believing the Board could effectively write a plan themselves, within a few months, by using the Plano public arts master plan as a guide and plugging in information from the 2030 Plan, the Downtown Master Plan and the yet unfinished parks plan. Others asked who would do the work, how much time it would take, and where survey data might be found. Eric emphasized the importance of involving City staff in creation of the plan —not just getting them to sign off on it. He believes no plan will be adopted that doesn't involve input from the City Manager, and the directors of Community Services, and Economic Development. Georgene volunteered to create a "form" for a master plan before the next meeting, based on what she pulls out of existing arts master plans from various cities. From this form the Board should be able to see what work must be done, whether it will be necessary to hire a consultant, and, if it is, what the scope of the consultant's work would be. Penny emphasized that she believes the Board's job is to do the basic thinking and the consultant should only have to make it look good. 5. Summit of the Arts — Ruth Roberts. Ruth referred to the draft of a letter Larry McCormick had sent her, copies of which were handed out at the beginning of this meeting. Larry had volunteered to write this letter at the October 7 Summit meeting. It was intended to solicit ideas for the master plan from local arts organizations. The Board discussed the draft and decided that it would be redundant to send it after the input they received from the representatives at the Summit meetings. However, to keep communication going with those organizations, the Board agreed to send an email to all of them that will include the minutes from the meetings, a suggestion that the organizations post their upcoming events on the City's calendar, and another suggestion that individuals or organizations attend the regular meetings of the Arts and Culture Board if they want to present new ideas for the master plan. Georgene volunteered to draft this letter and to send it to Judy for emailing to the organizations that sent representatives to the Summit. 6. Update on pedestal construction - lane Paden. Jane said that her son, Philip, who is building the pedestal, hopes to get access to it at Thanksgiving. He has some work left to do on it, but she thinks it will be finished within a couple of weeks. 7. Membership in Americans for the Arts - Tud,�y. Judy reminded the Board that they had asked to put this item on the November agenda. She has investigated the levels of membership in the organization and isn't certain that any of them offer any particular benefit to the Board. The Board already is a member as a result of purchasing a book and Judy receives many emails already. She agreed to forward to the Board members all of the emails she receives in the next month so that each may consider whether extending or increasing the level of membership is desirable. 8. Trip to UT Regional Foundation Library - Ruth Roberts, Mandy Solin. After a brief discussion, the Board agreed that no one was interested in pursuing grants at this point in time and that online resources are probably as good as those in print at the library. Charles suggested that to be responsive to the interest expressed at the Summit meetings about grants, in the email to the organizations (that was agreed to above), the organizations be asked whether they are interested in attending a grant information meeting with the Texas Commission on the Arts, which the Board would arrange. Everyone agreed that was a good idea. 9. Notification of members whose terms are expiring - Judy FabLy. The terms of Charles Aguillon, Addie Busfield, Jane Paden, Penny Plueckhahn, and Ruth Roberts all will expire in January and all are eligible to reapply. All indicated they intend to reapply. Respectfully submitted, Jane Pad ne , Secr tary Roberts, Chair hUde,1 4<1_Of "%qfo, ' by IQD tICCC� 1w Gurr'� �ICCo�'/�ic�C 0 Arts & Culture Board Call for Input on Master Plan The Georgetown Arts & Culture Board is considering the development of an arts and culture master plan for the City of Georgetown. The objective of the Arts & Culture Board effort is to produce a document that will help to coordinate the efforts of art - related organizations, as well as guide the future development of the arts in our community. If successful, this document will articulate the future goals of our community in relation to the arts as well as provide a path to reach those goals. The first step in developing a plan is to assess the needs and aspirations of those in our community with an interest in the arts. Toward that end the Arts & Culture Board is asking individuals, organizations, and businesses to express their vision of what should be included in the Arts & Culture Board's master plan. Think in the broadest possible terms. For example, should it include a major public gallery, workshop space, financial relief for the Palace Theatre, greater educational opportunities in the arts for our young people, museums, etc? Within the broad area of arts and culture what is important to you, your organization or your business? We are asking you to express your thoughts in a note or letter and send them the Arts and Culture Board at ---------------------------------- Your statement can be as long or short as you wish. It should include a return mailing address and/or e-mail address. If the response is from a business or organization it should • include the name of the organization as well as the number of constituents supporting the remarks. It is particularly important for organizations and art related businesses to respond to this call for input because these groups represent the core constituencies that will be impacted by the development of a master plan. :7 The Artistic and Cultural Assets of Georgetown (November 2008) 40 Organizations Facilities People Arts & Culture Board A. Frank Smith Jr. Library (SU) Art events attendees GISD Alma Thomas Theater (SU) Ellsworth Peterson Society Georgetown Art Works Community Center Friends of the Festival of the Arts Georgetown Heritage Society Convention Center (2010) Friends of the Georgetown Library Georgetown Performing Arts Allianc Georgetown Parks & Recreation Friends of the Georgetown Symphony Society Georgetown Symphony Society Georgetown Public Library Friends of the Sarofim School of Fine Arts Palace Theater Georgetown Recreation Center GISD staff San Gabriel Writer's League Healing Arts Gallery (hospital) Members of art organizations San Gabriel Chorale Jones Theater (SU) Residents of Sun City Sarofim School of Fine Arts (SU) Ninth Grade Center (GISD) SU faculty & staff Senior University Georgetown Palace Theatre SU Students Williamson County Art Guild Performing Arts Center (GISD) Williamson County Chorus Sarofim Fine Arts Gallery (SU) Williamson Museum Williamson Museum Events Media Arts -Related Businesses Art Hop Austin American -Statesman Abbey's Home Furnishings Festival of the Arts Channel 10 TV Annarella First Fridays City Reporter Ballet Schools GISD productions Community Impact (newspaper Carol Woolf Gallery Georgetown Public Library Southwestern Megaphone City Lights Theater Art shows Suddenlink Cable Custom Frames by Daniel Author series Sun Rays Diva Live music Williamson County Sun Elegant Interiors Georgetown Symphony season The Escape Historic Home Tour Framer's Gallery Hill Country Book Festival Georgetown Parks & Rec programs Market Days Handcrafts Unlimited Palace Theater productions Hobby Lobby Quilt Show Hotels Red Poppy Festival Johnson Interiors Carnfim Crhnnl of Fins Artc rRl 11 Kom r.i iitnrc Funding Arts & Culture Board Chisholm Trail Community Foundation Corporate sponsors --who? Georgetown Convention & Visitors Bureau Private donors Target Texas Commission on the Arts Summary of presentations by Ruth Roberts and Eric Lashley City Council Workshop • November 10, 2008 Arts and Culture Board members present: Charles Aguillon, Addie Busfield, Georgene Richaud, Ruth Roberts Ruth showed slides of the donated art the Board has accepted during the past year: Two mixed media works by Judy Ommen Shorebirds Catwalk Beach scene oil painting, donated by Gloria Weisenberger (10/06) Red Poppies of Georgetown Sesquicentennial quilt, donated by San Gabriel Quilters Su Allen oil painting donated by Larry & Barbara Welch Snell oil painting donated by Rick and Patty Eason Slides of purchased art Got It acrylic sculpture by R. Garrett ($2400) Waterin' the Work Mules sculpture by Bob Coffee ($70,000) Avian Elevator embellished monoprint by Vicki Bolen ($600) • Community involvement Purchased hanging system for library (and rec center) Sponsored Hill Country Book Festival (allowed City use fees to be waived) Purchased an ad in Festival of the Arts program Artist registry Arts Summit (October 7 & 9 with reps of arts organizations) Integrated arts and culture calendar on City website Met with Shelly Hargrove about letting artists and musicians use vacant downtown stores Facilitated Texas Society of Sculptors show at the library during June'08 Budget 2008-09 Public art Master plan Infrastructure (hanging systems and lighting improvements) Administrative costs Questions from the Council • Bill Sattler — Does the A&C Board decide where public art will go? Ruth responded that the Board will purchase art and make it available to all City facilities. • Bill Sattler — Is the Board a 501(c)(3)? Can you "have" one? Ruth said the Board is not a 501(c)(3) organization and could only offer support to outside groups that do have nonprofit status. • Pat Berryman — wants the work of SU students displayed in City facilities. Suggested that Council Chambers might be a good place for their work. Ruth described the sculpture loan program in Lake Oswego, OR, where the City provides concrete pads • for large outdoor sculptures. Works are on display for two years. They may be sold during that time, but they can't be delivered until after the two-year term expires. • Pat Berryman — What about collections on loan from museums or private collectors? Ruth pointed out the high insurance and transportation expenses involved in getting loans from museums. • Bill Sattler — Are there any local foundries or glass-blowing workshops? Ruth could think of none closer than Austin. Eric Lashley summarized Jim Wear's presentation and then talked about Jim's recommendations: • look at existing planning documents • list Georgetown's arts and culture assets • identify cities to emulate (similar size and goals) • provide options for Council as the master plan is developed Comments from Council Bill Sattler asked Trish Carls about the Board setting up a 501(c)(3). Trish said the Board is the City, and City can't become a 501(c)(3). Micki Rundell said a group of people outside City government has to set up the nonprofit support organization, as has been done for the library and animal shelter. • 0 • Arts and Culture Board Council Workshop Monday, November 10, 2008 • i Donations of Art Work • • Purchased Pieces of Art • • Community Involvement & Sponsorships ■ Art Hanging System in Library — 2007 Hill Country Book Festival — Sponsor - October Festival of the Arts — Sponsor— May/June Artist Registry Arts Summit — October ■ Arts and Culture Calendar of Events ■ Meeting with Shelly Hargrove - October . Texas Society of Sculptors - June • 3 LJ 2008-2009 Budget . Public Art . Master Plan . Infrastructure —Lighting improvements, Hanging systems • Administrative Costs Survey of Arts and Culture in Georgetown ■ Organizations o Facilities . People e Events ■ Media . Arts -Related Businesses ■ Funding Ad -rice from Jim Wear, Cultural Affairs Director, City of Plano e What does Georgetown want to be when it grows up? - Research Current Plans ■ 2030 Comprehensive Plan, Downtown Master Plan, Garey Park Master Plan, and Parks Master Plan Jim Wear's advice continued.... o Find other cities that we want to emulate and research their missions and plans . Provide options in development of Master Plan for Council's input M