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HomeMy WebLinkAboutMinutes_ARTAB_12.10.2008 SpecialMinutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas Wednesday, December 10, 2008 (A special session, which took the place of the regularly scheduled meeting of December 17, 2008) Members Present: Charles Aguillon, Addie Busfield, Jane Paden, Penny Plueckhahn, Georgene Richaud, Ruth Roberts, Mandy Sohn Staff Present: Eric P. Lashley, Library Director; Judy Fabry, Library Administrative Assistant A. Chair Ruth Roberts called the meeting to order at 2:05 p.m. B. There were no announcements regarding upcoming events C. No citizens addressed the Board D. Jane Paden moved and Georgene Richaud seconded the motion to accept the minutes as distributed. The motion passed unanimously. E. Consideration of and possible action on 1. Report on Council meeting, December 9, 2008, regardmg placement of the Coffee sculpture — Ruth Roberts, Eric Lashley — Eric reported that during the November 20 meeting he, Ruth, and Tom Yantis had with Sharon Fleming of the Texas Historical Commission (THC), it was clear that Ms. Fleming had been misinformed about where the property lines are around the Courthouse. Ms. Fleming agreed that the City could legally place the sculpture on the southeast corner of 8th and Main, but she said it would not be in keeping with the intent of the Courthouse restoration and that the THC would prefer that the sculpture be relocated. Upon receiving this information, and m the mterest of maintaining good relations with the County, Gabe Sansmg moved to relocate the sculpture to the alternative location staff had recommended, the northeast corner of 7th and Main. (on the west side of Council Chambers). The motion passed unanimously. The cost to modify a parking space and the existing hardscaping and landscaping on that corner is estimated to be $6400, which Council agreed to pay from money left over from the 07-08 budget. Eric spoke with Facilities staff member Michael Seery this morning to tell him the new location had been approved and money allocated to prepare the areafor placement of the sculpture. Bob Coffee also offered to change the color of the stone he will use for the base to match the stone on the adjacent building. Bob Coffee is planning to hire a bluegrass band to play at the time the sculpture is dedicated. Plaques for the sculpture were discussed and the Board agreed that two would be appropriate —one about the historical significance of the statue's subjects and the other recording the commission for the work by the Arts and Culture Board and the date of acquisition. The Board also recommended to Eric that lights should be installed to illuminate the sculpture. Since installation probably will take place in January or February, the Board prefers to wait for warmer weather for the dedication. This event will be discussed again at the January board meeting. 2. Update on pedestal construction - Jane Paden. Phillip Paden delivered the pedestal to the library today and Ruth brought in the "Got Its sculpture, so both were on display in the meeting room The custom-designedand hand -built pedestalis made of jatoba, a very hard, Brazilian wood. Board members were pleased with the way the two pieces look together and complimented Mr. Paden on his workmanship. The sculpture will be on display in the library for a while, but is intended to travel among City facilities. Georgene suggested that it go to the GMC first. Judy Fabry will order plaques for both sculpture and pedestal. 3. Creating a master plan - Eric Lashley, Georgene Richaud. Georgene reported on the work she had done to create a "form" for a master plan. She looked at about a dozen cities' master plans for art. All were from cities larger than Georgetown, but she found that Georgetown is ahead of these cities in some ways. Only two of the plans addressed the performing arts. Most plans focused exclusively on public art. Georgene handed out the "form" she had created and acknowledged that the first big space that will need to be filled in is the Vision Statement. The Board members were impressed with the thorough and professional -looking job Georgene had done and complimented her on her work. Ruth asked Georgene to head up building a master plan but Georgene said that formulating a vision statement had to take place before any further work on the master plan.. A long discussion followed about how to write the vision statement. Some members believed it should be complete before going to Council and inviting their participation in the master planning, others thought that City staff and Council should be involved from the vision statement creation onward. Eric suggested inviting a facilitator to the January meeting to help create a vision statement. He knows someone whom he believes would be helpful. The Board reached consensus to hire a facilitator for the January meeting. Each Board member should be prepared to offer his/her vision of what the City should look like m 2030 and to have suggestions about who should be invited to a subsequent meeting to discuss the draft of the vision statement that the Board will develop at the January meeting Charles Aguillon left the meeting at this point. 4. Budget for 2008-09 - Ruth Roberts. Ruth handed out a proposed budget which is attached to and made a part of these minutes. Georgene moved to approve the budget and Penny seconded the motion Jane questioned whether $40,000 is enough for a sculpture and proposed a friendly amendment to revise the budget to say "art work" instead of sculpture. The motion passed unanimously Since the proposal included placing an art work at the new recreation center, Eric said he would talk with Randy Morrow about what kind of piece he might want. [he Arts and Culture Board will need to meet with the Parks Board regarding placing any art work at the Rec Center. 5. Should the Board pay for membership in Americans for the Arts — Judy Fabry Addie moved and Ruth seconded the motion to not pay for membership in Americans for the Arts The motion passed unanimously. 6. Reminder to members whose terns are expiring — Tudy Fabry. Judy reminded everyone but Georgene and Mandy that they need to turn in their applications to City Hall by January 6 if they want to continue on the Board for another two years. Addie said that she had decided not to reapply because of increasing family responsibilities. 7. Changing dates of future meetings — Judy Fabry. Judy explained the process that will be required to cancel future meetings. The Board will need to have an item on the agenda about the proposed cancellation at least two months in advance of the change In the spirit of that formality, Ruth proposed that the December 2009 meeting be cancelled. Jane seconded the motion and it passed 5-1, with Plueckhahn voting against. 8. Hearing regarding review of Ethics Ordinance — Judy Fabry. Judy and Eric fielded questions about why the hearing is being held and whether the Board members are required to attend. Ruth adjourned the meeting at 4:00 p.m. Respectfully submitted, den, Secretary Ruth Roberts, Chair