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HomeMy WebLinkAboutMinutes_ARTAB_06.18.2008Minutes of the Meeting of the Arts and Culture Board City of Georgetown Texas Wednesday, June 18, 2008 Members Present: Charles Aguillon Addie Busfield, Jane Paden, Penny Plueckhahn, Ruth Roberts, Mandy Solin, and Georgene Richaud Members Absent: None Staff Present: Eric P. Lashley, Library Director Others Present: Janet Hewlett, Georgetown Citizen Academy; Phyllis Moses, Hill Country Book Festival A. Call to order — Chair Ruth Roberts called the meeting to order at 2:10 p.m. B. Announcements from the Chair and Board Members i Ruth asked Janet Hewlett to introduce herself to the board. Janet was visiting as part of the Georgetown Citizen Academy program. ® Mandy Solin asked if art purchased must be for a specific City facility or should be able to be shared by City facilities. Ruth announced that there were two departments interested in displaying the R. Garrett sculpture purchased at the Festivalof the Arts — Art in the Park: the Police Department and the Georgetown Utility Systems. C. Citizens wishing to address the Board - None D. Consideration and approval of the minutes of May 21, 2008 and May 31, 2008 — Georgene moved and Jane seconded the motion to accept the minutes of the May 21 meeting with the following corrections: 1. Item E 2 Jane Paden was not included as a panelist and therefore, the minutes should read, "Penny moved that the four Board members on the Festival jury (Addie, Mandy, Ruth and Jane) meet at 9:00 a.m. on May 31 to judge the show.... 2. Item E 3. should read, "Charles moved to have the Summit of the Arts on September 30 and October 2 at 7:00 p.m. at a location to be determined Motion passed unanimously. Georgene moved and Addie seconded the motion to accept the minutes of the May 31 meeting as distributed. Motion passed unanimously. E Consideration of and possible action on 1. Hill County Book Festival — Addie Busfield. Addie introduced Phyllis Moses to the Board. Phyllis reported the Hill Country Book Festival, a nonprofit 501 (c) (3) organization, will have their first annual book festival on October 11, 2008 at the Georgetown Public Library. The event will be free and open to the public. The festival will charge $10.00 to authors for tables to sell their materials. The purpose of the festival is to support local authors, promote the library, and to promote literacy. There will be a number of children's activities and the festival has a website: hillcountrybookfestival.org . Phyllis asked for support to offset the costs of the festival. Ruth moved and Charles seconded the motion to pay the $150.00 meeting room fee for the festival and $100 for promotional materials. Discussion: Penny stated her concern that the board would be setting a precedent if they approved a grant to the Hill Country Book Festival Penny felt the board had made a previous decision not issue grants this fiscal year. Mandy and Georgene agreed that there should be criteria for giving out grants. Ruth agreed that the Board had agreed in the past not to make grants and withdrew her motion. Ruth moved and Georgene seconded the motion for the Arts and Culture Board to become a sponsor of the festival which would allow the Library to waive the $150.00 meeting room fee. Motion passed unanimously. 2. Art Hop — Charles Aguillon. Charles reported about the Art Hop event that will begin October 3, 2008. Charles had planned on asking for funding for that event, but agreed not to request funds due to the previous action and discussion with the book festival. 3. Master planning process and visit from Jim Carrillo — Ruth Roberts, Charles Aguillon. Charles announced that Jim Camllo would be meeting with the Board in July. There was discussion about how the Summit for the Arts should be conducted. Eric noted that the recently drafted Parks Master Plan had two elements that were related to the Arts and Culture Board amphitheatre at the old football stadium and public art in the parks. Penny and Georgene agreed that the board was not ready to hire a consultant to help design a Master Plan. 4. Accounting for 2007-08 budget — Ruth Roberts. Ruth noted that the Board still had approximately $3,000 to spend in this year's budget. 5. Spending the balance of the budget, including pedestal for sculpture — Ruth Roberts Ruth proposed spending some of the remaining budget for a pedestal for the R. Garrett sculpture. Ruth had found a wood worker that could build a pedestal for S1,800. Many on the board felt this was too expensive. After discussion, Charles agreed to visit IKEA to see if there would be a suitable piece of furniture that could be used to display the sculpture. 6. Workshop with Council — Eric Lashley. Eric asked the Board if they felt the need to schedule a workshop with the City Council with a new Mayor and Councilmember now serving After discussion it was decided to tentatively schedule a workshop with the Council in the fall. The Board wants to decide on a budget and direction before meeting with Council. 7. Video purchase for the Board. — Enc Lashley. Enc introduced a DVD purchased for the Board entitled "Downside Up". The DVD is about the Massachusetts Museum of Modern Contemporary Art (MoCA) in North Adams, Massachusetts. The documentary is about an. economically depressed area that had an economic resurgence with the opening of MoCA. Meeting adjourned at 4:05 p.m. Respectfully subnried, e Paden, Secretary Ruth Roberts, Chair 0 Arts and Culture Board Budget 2007-08 Amount allocated $77,290.00 Expenses Plaques for paintings $ 37.42 Hanging system for Rec Center 482.08 Reproduce drawing of sculpture location 2.99 Ad in Festival of the Arts program 500.00 Larry Simpson services for ad 200.00 Bob Coffee contract 70,000.00 Vicki Bolen print 600.00 R. Garrett sculpture 2,400.00 Public art video 84.99 Total to 6/13/08 $74,306.49 74 306.49 Balance remaining $ 2,983.51 • 0 6-06-2008 2:46 PM R E Q U I S I T I O N R E G I S T E R PAGE: 2 PACKET NO: 42382-LIBRARY-FRAN P.O. TOTALS BY MONTH FUND MONTH ITEMS AMOUNT 100 6/2008 6 113.85 • ** TOTALS ** 6 113.85 P.O. TOTALS BY DEPARTMENT DEPARTMENT PO'S AMOUNT 100-0210 1 113.85 ** TOTALS ** 1 113.85 P.O. TOTALS BY STATUS PO'S AMOUNT NEW 1 113.85 OUTSTANDING 0 0.00 ** TOTALS ** 1 113.85 TOTAL SUSPENDED PO'S PO'S AMOUNT SUSPENDED 0 0.00 � 0 _ CITY HALL C! r), OF GF0RGFTOV1iN l __TURF- ! tad',. E) G E O RG )` l MV N4 TEXAS June 3, 2008 Vicki Bolen New Grounds Print Workshop & Gallery 3812 Central Ave. SE, Ste. 100B Albuquerque, NM 87108 Dear Vicki, On behalf of the City of Georgetown, it is my great pleasure to thank you for participating in our 2008 Festival of the Arts. We on the Arts and Culture Board thought your work was both handsome and charming. We were delighted to purchase your 24 by 40 18 inch 2008 embellished monoprint, AVIAN ELEVATOR. 0 As I stated at the ceremony Saturday evening when your work was presented to the community, we hope that AVIAN ELEVATOR will visit several of Georgetown's municipal buildings. We've already had a few bids for its presence. We hope to see you in our city and park again. Best wishes, Ruth Roberts, Chair Georgetown Arts and Culture Board 113 E. N''° 5t. 1 P.O. P,ox 409 i Georgetown, Texas 78627-0409 (512) 930-3652 1 (512)930-3(i22 (Fax) NeNvw.georgetown.org i ms(«georgeto�emtx.org Cf-1'Y i TALL. CITY OF GEURC;ETOVVN :;i EtI�. iS :, G CORGE'TC�'\NN TEXAS June 3, 2008 Rod Garrett 2140 Cypress Lake Drive Grant, FL 32949 Dear Rod, On behalf of the City of Georgetown, it is my great pleasure to thank you for participating in our 2008 Festival of the Arts. The Arts and Culture Board was thrilled to purchase your 20 by 29 by 20 inch acrylic free -form sculpture, GOT IT! for the City's collection. As you heard at the Festival, some of our city departments have already asked to display GOT IT! As soon as we find a proper pedestal for the piece, we will start sending it out as an ambassador for the arts in Georgetown. Getting to know you and your work has been a joy. We already look forward to your promised presence in 2009. See you in the park, Friend, Ruth Roberts, Chair Georgetown Arts and Culture Board 1 1 <i E. 8" St. 1 P.O. Boa 409 1 Georgetown. Texas 786 7-01Ut) 1 1.51 � E 930- G5'3 i 12 J•30- h �G i tax t vvw�a.geo)-getm% n.org I Ins(ntx.org _ +ti�7-�a►�I� Georgetown 180 NATIONAL FINE ARTISTS Juried art show features artists selling their original creations. Saturday 9 a.m.-9 p.m. Sunday 9 a.m .- 6 p.0 Admission: Adults $5.00 Children 12 & under FREE Performance Stage Continuous live music from diverse performers Kids Create Interactive Art Activities for children and their families Workshop Stage Learn tips and techniques on a wide range of artistic Interests Saturday - 8:00 p.m. MendeISSOhn , in the Park Gazebo, San Gabriel Park Temple Symphony Orchestra Thomas Fairlie, conductor Free admission after 6 p.m. Enjoy a free symphony concert of Felix Mendelssohn's most beloved works. A spectacular fireworks show follows the concert. www.gtownfestival.com Sponsored by City of Georgetown • HEB • KGSR • KTBC Suddenlink • Williamson County Sun