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Home My WebLink AboutMinutes_GTEC_11.14.2012Minutes of the Meeting of Georgeto Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Wednesday, November 14, 2012 The Georgetown Transportation Enhancement Corporation Special Meeting o Texas, met on Wednesday, November 14, 2012. • e City of Georgetown, Board Members Present: Troy Hellmann - President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Board Members Absent: Kevin Kelly - Vice President, Staff Present: Jim Briggs, Ed Polasek, Laura Wilkins, Micki Runde11, Bridget Chapman, Terri Calhoun, Jennifer Bills, Bill Dryden, Laurie Brewer, Mark Thomas, Keith Hutchinson, George G. Garver Others Present: Brian Peterson - Citizen, Marlene McMichael - McMichael & Co., Jeff Novak - Novak Brothers, Andy Heard - Hines, Claire Osborn - Austin American Statesman, Josh Pherigo - Wilco Sun, Mel Pendland - COG Chamber of Commerce me Regular Meeting Mr. Troy Hellmann called the Special GTEC Board Meeting to order on Wednesday, November 14, 2012 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: Mtg with Bill Melotoch Williams Dr. to Lakeway Blvd. project. Their goal is to get the NW Blvd Bridge Project - shovel ready for lI-1-35 corridor. They want to see our task order and work plans to continue to get project shovel ready. We have interest in both projects in that area. We may get assistance from TxDOT as we move forward. Sad news for us - Tim Weight retiring district director of construction - knows all projects and history - big loss for us. C. Project Progress Reports - Dryden. several projects one moved out of GTEC to GTAB - Realignment of Austin Avenue. City funded with bonds. Rivery Blvd. Ext. next month Gonzalez - ROW acquisition on 1460 how many parcels - Calhoun stated - 36 plus parcels acquisition underway on all of them - from Quail Valley to north of Westinghouse Rd. Footage varies - Gonzalez asked "is there a listing of the distances' ? - Answered by Calhoun - yes on the property map. Six (6) parcels are ready to close - two of those on the agenda today. - will move on to the next council meeting. D. Monthly Financial Reports sales tax info for the year - Presented by Rundell - ended up a little bit down for September. Every third quarter sees a little bit of a downturn. Will be adjusted when we audit. Next years budget - projections up for next year 2.5%. Chris will do detailed sales tax analysis report in January. Gonzalez. - Terracon consultants - what is the scope of their work? Polasek - doing testing for GTEC SE-1 Construction. Gonzalez - Kent Sick - what is the scope their work? - Answered by Polasek - SE-1 ROW Acquisition. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board - greater than $50,000 in value) E. Review and possible action to approve the minutes from the regular GTEC Board meeting held on August 15, 2012 . - Jana Kern Motion by Gonzalez, seconded by Connor to approve as presented. Approved 6-0 (Kelly absent) F. Consideration and possible action to terminate First Amended and Restated Performance Agreement dated August 26, 2008 between GTEC, the City and the Georgetown Housing Authority-- Jennifer Bills, Housing Coordinator; Bridget Chapman, Acting City Attorney Bills presented the item. Formally dissolve agreement for Sierra Ridge which never materialized. Showing up on title search needs to be dissolved. Motion by Gonzalez, seconded by Connor to dissolve agreement. Approved 6-0 (Kelly absent) G. Discussion and possible action on a 90/10 Agreement for Right of Way Procurement with the Texas Department of Transportation related to the FM 1460 Project in an estimated amount of $603,083.54 for local share of right-of-way acquisition and utility relocation - Edward G. Polasek, AICP, Transportation Services Director Polasek presented the item. Continuation of previous agreement we have with TxDOT. La Canterra subdivision to University Blvd. Agreement with Williamson County requires this agreement before we receive money for the project. Negotiations with TxDOT - agreement in packet not final - need to correct Appendix C document cost estimates. New total is $603,000. First page - estimate for ROW is $4.9 million estimate for utility relocation $1,603,000 for our 10% match. Working to get an Interlocal Agreement completed with Round Rock to get a portion of the money back for part that is in their ETJ. We will not bring this item to Council until the Appendix C is correct. Gonzales - what will Appendix C say? Polasek - it will be corrected to the corrected amount on the caption. Motion by Connor to approve with provision that the total cost be no more than $603,083.54, seconded by Gonzalez. Approved 6-0 (Kelly absent) H. Consideration and possible action to authorize the purchase of 0.037 acre (Parcel 224 Part 1), 0.276 acre (Parcel 224 Part 2), and 0.397 acre (Parcel 224 Part 3) from S.E. Green and Margaret Clark Green in the amount of $51,375.00, plus closing costs, in connection with the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road) Improvement Project. - Ed Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services Coordinator Calhoun presented the item Appraisers estimate of fair market value. Appraisers estimate attached. Motion by Gonzalez, seconded by Anderson to approve. Approved 6-0 (Kelly absent) I. Consideration and possible action to authorize the purchase of 0 688 acre (Parcel 206) from Howard Faske and Martha Faske in the amount of $78,000.00, plus closing costs, in connection with the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road) Improvement Project. - Ed Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services Coordinator Calhoun presented the item - appraisers estimate of fair market value. Most northern part of the project. Motion by Connor, seconded by Anderson to approve. Approved 6-0 (Kelly Absent) J. Discussion concerning the Rivery Conference Center Project and the proposed Performance Agreement for the Northern Extension of Wolf Ranch Parkway - Paul Brandenburg, City Manager, Micki Rundell, Chief Financial Officer, Edward G. Polasek, AICP, Transportation Services Director, and Bridget Chapman, Acting City Attorney Rundell and Chapman presented the item. Mr. Novak to now give presentation. The Summit at Rivery Park - sharing where we are now. Want to be complete by September 30, 2015 Sheraton Hotels was chosen. Andy Heard with Hines talked about the opportunities and the Hotel itself. MOVE TO EXECUTIVE SESSION K. Discussion concerning the Southwest Bypass Project and the proposed Development Agreement for acquisition of property for the right-of-way. — Paul Brandenburg, City Manager, Edward G. Polasek, AICP, Transportation Services Director, and Bridget Chapman, Acting City Attorney Update by Polasek - no action III. STRATEGIC PLANNING/ISSUES: EXECUTIVE SESSION CALLED TO ORDER at 2:41 PM by Hellmann In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. L. Section 551.071 Consultation with Attorney, Section 551.087 Economic Development - Rivery Conference Center Project — Performance Agreement for the Northern Extension of Wolf Ranch Parkway -- Paul Brandenburg; Micki Rundell; Ed Polasek; Bridget Chapman M. Section 551.071 Consultation with Attorney, Section 551.072 Real Property and Section 551.087 Economic Development. - Southwest Bypass Project--Laubach Development Agreement — Paul Brandenburg; Ed Polasek; Bridget Chapman Motion by Gonzalez, second by Connor to adjourn Executive Session and return to Regular Session Approved 6-0 (Kelly Absent) REGULAR SESSION CALLED BACK TO ORDER at 3:51 PM. by Hellmann N. Action from Executive Session - NO ACTION Pick back up to Item K IV. ADJOURN Motion to adjourn by Anderson, second by Connor. Approved 6-0 (Kelly Absent) 1 Adjournment Approved : Troy'Hellmanh - President The meeting was adjourned at 03:51 PM. Jana R. Kern — Board Liaison Atte Tommy Gonzalez -Secretary