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Home My WebLink AboutMinutes_GTEC_03.21.2012Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 21, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, March 21, 2012. Board Members Present: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Rachael Jonrowe, Bill Connor, Dawn Martinez, Johnny Anderson Board Members Absent: None Staff Present: Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Bridget Chapman, Terri Calhoun, Jim Briggs, Paul Brandenburg Others Present: Brian Peterson - Citizen Minutes Regular Meeting Ms. Rundell called the regular GTEC Board meeting to order on Wednesday, March 21, 2012 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of City Staff, GTEC Board members, and Visitors B. Meeting Process C. Industry/CAMPO/TxDOT/ Updates: TxDOT has released new environmental affairs division rules as far as Federal and State projects. This will go into affect on all projects developed after April 15, 2012. The Census announcement that will be coming next week. the next round of announcements will be the urbanized area definitions. Staff is anticipating that we will be named small urban or part of the Austin large urban. We will no longer be considered rural. Which means on October 1, 2012 CARTS will no longer service the City of Georgetown as transit. Also on October 1, 2012 staff will be required to interface to stormwater permitting for MS4 which will affect all of our construction projects in the future. D. Project Progress Reports E. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Consideration and possible action to appoint Board President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Gonzalez, seconded by Jonrowe to appoint Troy Hellmann as GTEC Board President. Approved 7-0 G. Consideration and possible action to appoint Board Vice - President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Hellmann, seconded by Gonzalez, to appoint Kevin Kelly as GTEC Board Vice-President. Approved 7-0 H. Consideration and possible action to appoint Board Secretary consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Jonrowe, seconded by Hellmann to appoint Tommy Gonzalez as GTEC Board Secretary. Approved 7-0 I. Review and possible action related to the Day and Time of GTEC Board meetings. Paul E. Brandenburg Brandenburg stated that annually we are to review the date and time of the board meetings. At the present time GTEC meets on the third Wednesday of the month at 2:00 PM. There was discussion on moving the meeting earlier or later and there was conflict either way. It was decided to keep the meeting as is. Motion by Anderson, seconded by Gonzalez, to keep the GTEC Board meeting to the third Wednesday of the month at 2:00 PM. Approved 7-0 J. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on January 18, 2012 -- Paul E. Brandenburg Motion by Gonzalez, seconded by Jonrowe to approve minutes as presented. Approved 6-0-1(Connor opposed) K. Consideration and possible action to amend the budget to fund the Williams Drive Gateway Project in an amount not to exceed $65,000 to provide preliminary design of the Rivery Boulevard to Washam Drive extension from the Economic Development Projects fund balance and setting public hearing dates. Ed Polasek/Micki Rundell Polasek stated that this item is before you to provide preliminary engineering and design work for the possible extension of Rivery Blvd. to Washam Dr. This study would provide several design alternatives and cost estimates for the extension of Rivery Blvd to Washam Dr. The Williams Dr. Gateway is an eligible project, found in 2005. Since that time there has been Gateway Master Plan adopted that showed an extension of a road running south of the frontage road. With the relocation of McCoy Elementary School the opportunity to initiate the redevelop - ment of the Gateway is now viable. Also, the possibility of utilizing the existing traffic signal on Rivery Blvd. to provide signalize access to the Gateway. What we are asking today is for the GTEC Board to approve this expense and to set a public hearing for the next GTEC Board meeting, which is April 18, 2012. Motion by Jonrowe, seconded by Gonzalez to amend budget and set a public hearing for April 18, 2012. Approved 7-0 L. Discussion and possible action on a 90/10 Agreement for Right of Way Procurement with the Texas Department of Transportation related to the FM 1460 Project in an estimated amount of $1,501,176.12 for local share of right-of-way acquisition and utility relocation – Ed Polasek/Bill Dryden Polasek stated that in the 2011/12 budget there is money allocated to the FM 1460 ROW. This was for ROW to be purchased that was outside of the 2008 voter bond approved area. TxDOT has asked that the City of Georgetown sponsor a local participation 90/10 agreement. This agreement will allow TxDOT to pay for 90% of the ROW and utility relocation cost with the local government covering the 10% cost. This will result in having TxDOT construction plans, with cleared ROW and utilities ready for bid in FY 2014. Motion by Connor, seconded by Jonrowe to approve the 90/10 agreement for ROW Procurement in an estimated amount of $1,501,176.12. Approved 7-0 M. Consideration and possible action concerning the 2012/13 Transportation Improvement Program. Ed Polasek/Micki Rundell Polasek stated that part of your annual process is the Transportation Improvement Program (TIP), which is a list of projects that have Board approval. Based on our desire not to issue anymore debt, if at all possible, staff has not recommended any ne w funding for this fiscal year. The proposed TIP is a continuation of development of those projects which staff feels will have the greatest economic and transportation impact for the community. Motion by Gonzalez, seconded by Jonrowe to proceed with project development and recommend the TIP as presented. Approved 7-0 III. STRATEGIC PLANNING/ISSUES: EXECUTIVE SESSION CALLED TO ORDER 3:04 PM In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. N. Sec. 551.072: Deliberation about Real Property - Discussion and deliberation concerning proposed real estate purchas e of an approximately 12.05 acre tract at Inner Loop/FM 1460. REGULAR SESSION CALLED BACK TO ORDER 4:09 PM O. Action from Executive Session Motion by Gonzalez, seconded by Hellmann to instruct staff to proceed with the purchase of said property as discussed in executive session and to bond fund the $1.6M. Approve 4-0-3 (Jonrowe, Anderson, Martinez against) III. ADJOURN Motion by Jonrowe to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 04:15 PM. Approved : Attest: _______________________ ________________________ Troy Hellmann - President Tommy Gonzalez - Secretary