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HomeMy WebLinkAboutMinutes_MSTAB_03.19.2004L:\Global\Boards and Commissions\Minutes\MSTAB\2004\04-3-19 M.doc 1 MAIN STREET ADVISORY BOARD MEETING MINUTES 8 A.M. – MARCH 19, 2004 CITY HALL MAIN FLOOR CONFERENCE ROOM Board Members Present: Bryant Boyd, chair; Bob Weimer, secretary; Nancy Rister; Ellie Skross; Tim Thompson Board Members Absent: Liz Atherton, Joshua McClure Also Present: Shelly Hargrove, Main Street Manager Chairman Boyd, called the meeting to order at 8:10 a.m. Last meeting minutes were read and approval moved by Ellie and seconded by Tim. Shelly offered a budget report, discussion ensued with Bryant suggesting that the Main Street Advisory Board work with city council for specific budgetary items. Also, a request that the budget be attached along with agendas in emails that are sent before the Main Street Advisory Board monthly meetings as a review item in order to keep the Board up to date. Bryant suggested the item be put on the annual Board Retreat agenda. ELECTION OF OFFICERS: Attendance requirements and new members were discussed. In his absence it was suggested that Bryant contact Josh McClure to cover his commitment to MSB time. Chair Bryant appointed by city council. Vice-Chair position: Bob Weimer was nominated by Ellie and seconded by Nancy, all in favor. Secretary position: Nancy Rister was nominated by Bob and seconded by Ellie, all in favor. BRANDING: Shelly discussed the branding project. It is determined that the City and the Council have a different idea of what the Branding project covers. (Downtown, the square or all of Georgetown as a destination) Past minutes will be reviewed from City Council meeting for clarification so the project can move forward. RED POPPY FESTIVAL: Ellie reported that the VFW will be the non-profit organization that benefits from the beer garden. Cost, prohibits closing Austin Ave. during the Red Poppy Festival. ($6000.00) cost covers barricades planning of alternate route signs and the process in general. A search for a business to run the beer garden is in the works. So far we have 75 vendors for the event. Many volunteers will be needed. Red Poppy Festival is a Main Street event, and we need to encourage the Sun and other media professionals to get the word out that Georgetown will host nearly 35,000 people that weekend and the city has to put on its L:\Global\Boards and Commissions\Minutes\MSTAB\2004\04-3-19 M.doc 2 best appearance. Vendor placement was discussed to cover the business just off the square. DOWNTOWN PARKING ZONE: It was determined that the City and the County officials have not communicated regarding the Downtown Managed Parking plan. Nancy suggested that no future distribution of information be done until city manager and the County can meet. Bryant suggests that city manager be contacted after this meeting to get the schedule of the county meetings on parking. FAÇADE FUND APPLICATIONS: A review of the application and the process will take place. BOARD TRAINING REPORT: Ellie and Tim gave a brief report on the value of the Main Street Board Training. Both reports indicated that the information was very helpful and informative. The Board Retreat and strategic planning date is April 8 2004 with start time to be determined. (3pm or 4pm) Notice will be confirmed by Shelly. Jill Robinson to facilitate. MAIN STREET HOT FUNDS: It has been determined that Main Street Board has HOT funds that could be available for special projects. A general discussion ensued; new downtown overlay district should be incorporated into the Main Street Program charter and Main Street Advisory Board By- laws. Tom Yantis needs to be asked about the TIF process. The Von Nash building façade was discussed as a project. Tim suggested we look into putting a display in the buildings windows to replace the brown paper. What is status of Courthouse Creamery? Develop a Red Poppy walking map for visitors. SHELLY: For Board Retreat, submittal by board members of a list of 10 strengths and weakness’ of downtown. Find budget priorities list from last meeting to review for ideas. Board members should be thinking of what future committee they want to chair or co-chair. Shelly has been appointed a new Texas Brazos Trail Board Member. Bryant will attend a new Downtown Alliance meeting on March 31st. FUTURE AGENDAS: Georgetown Main Street Program Mission Statement should be on all first pages of future agendas. Next meeting and Retreat will be April 8th, time and place to be announced by Shelly. Meeting adjourned by Bryant at 9:40 am. Submitted by Board Secretary Bob Weimer. Minutes of the Meeting of the Main Street Advisory Board City of Georgetown, Texas Friday, March 19, 2004 The Main Street Advisory Board of the City of Georgetown, Texas, met on Friday , March 19, 2004. Board Members Present: Bryant Boyd, chair; Bob Weimer, secretary; Nancy Rister;Ellie Skross; Tim Thompson Board Members Absent: Liz Atherton, Joshua McClure Staff Present: Shelly Hargrove Minutes Regular Meeting Chairman Boyd, called the meeting to order at 8:10 a.m. Last meeting minutes were read and approval moved by Ellie and seconded by Tim. Shelly offered a budget report, discussion ensued with Bryant suggesting that the Main Street Advisory Board work with city council for specific budgetary items. Also, a request that the budget be attached along with agendas in emails that are sent before the Main Street Advisory Board monthly meetings as a review item in order to keep the Board up to date. Bryant suggested the item be put on the annual Board Retreat agenda. ELECTION OF OFFICERS: Attendance requirements and new members were discussed. In his absence it was suggested that Bryant contact Josh McClure to cover his commitment to MSB time. Chair Bryant appointed by city council. Vice-Chair position: Bob Weimer was nominated by Ellie and seconded by Nancy, all in favor. Secretary position: Nancy Rister was nominated by Bob and seconded by Ellie, all in favor. BRANDING: Shelly discussed the branding project. It is determined that the City and the Council have a different idea of what the Branding project covers. (Downtown, the square or all of Georgetown as a destination) Past minutes will be reviewed from City Council meeting for clarification so the project can move forward. RED POPPY FESTIVAL: Ellie reported that the VFW will be the non-profit organization that benefits from the beer garden. Cost, prohibits closing Austin Ave. during the Red Poppy Festival. ($6000.00) cost covers barricades planning of alternate route signs and the process in general. A search for a business to run the beer garden is in the works. So far we have 75 vendors for the event. Many volunteers will be needed. Red Poppy Festival is a Main Street event, and we need to encourage the Sun and other media professionals to get the word out that Georgetown will host nearly 35,000 people that weekend and the city has to put on its best appearance. Vendor placement was discussed to cover the business just off the square. DOWNTOWN PARKING ZONE: It was determined that the City and the County officials have not communicated regarding the Downtown Managed Parking plan. Nancy suggested that no future distribution of information be done until city manager and the County can meet. Bryant suggests that city manager be contacted after this meeting to get the schedule of the county meetings on parking. FAÇADE FUND APPLICATIONS: A review of the application and the process will take place. BOARD TRAINING REPORT: Ellie and Tim gave a brief report on the value of the Main Street Board Training. Both reports indicated that the information was very helpful and informative. The Board Retreat and strategic planning date is April 8 2004 with start time to be determined. (3pm or 4pm) Notice will be confirmed by Shelly. Jill Robinson to facilitate. MAIN STREET HOT FUNDS: It has been determined that Main Street Board has HOT funds that could be available for special projects. A general discussion ensued; new downtown overlay district should be incorporated into the Main Street Program charter and Main Street Advisory Board By-laws. Tom Yantis needs to be asked about the TIF process. The Von Nash building façade was discussed as a project. Tim suggested we look into putting a display in the buildings windows to replace the brown paper. What is status of Courthouse Creamery? Develop a Red Poppy walking map for visitors. SHELLY: For Board Retreat, submittal by board members of a list of 10 strengths and weakness’ of downtown. Find budget priorities list from last meeting to review for ideas. Board members should be thinking of what future committee they want to chair or co-chair. Shelly has been appointed a new Texas Brazos Trail Board Member. Bryant will attend a new Downtown Alliance meeting on March 31st. FUTURE AGENDAS: Georgetown Main Street Program Mission Statement should be on all first pages of future agendas. Next meeting and Retreat will be April 8th, time and place to be announced by Shelly. Meeting adjourned by Bryant at 9:40 am. Submitted by Board Secretary Bob Weimer.