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HomeMy WebLinkAboutMinutes_MSTAB_07.15.2004 MAIN STREET ADVISORY BOARD BUSINESS MEETING MINUTES July 15, 2004 Attendees: Bob Weimer-vice chair; Ellie Skross, Liz Atherton, Tim Thompson, Nancy Rister, secretary; and Josh McClure Staff Present: Shelly Hargrove, Main Street Manager; and Tom Yantis, Assistant City Manager Called to order at 8:06 p.m. Tom Yantis, Assistant City Manager gave an update of the TIF District with the financing plan completed. He also stated that the city is finalizing a contract with Babendure Design Group to be on the agenda in August. The contract is proposed for $100,000 to include the branding initiative. First sign in 8-9 months after approval. The city is working with the Downtown Georgetown Association to implement interim A-frame signs and waiving the permit fees to help facilitate. He stated that current construction projects for downtown include a garden homes development, apartment complex and condominiums. He stated that Graph X was selected to create the branding initiative set for 1-1-2005. Three town hall meetings are scheduled for citizen input and a steering committee is being established. Liz Atherton wanted to be added to the steering committee. Committee updates: 1. Promotion: City Council approved the dates for Red Poppy Festival as April 23- 24, 2005. It was suggested that Cari Miller be requested to attend the Main Street Advisory Board meetings. 2. Design: Parking Report was presented by Bob Weimer. Low response from the public regarding volunteers to be ambassadors. It was reported that 324 parking spaces were to receive reflective tape with City Council approval. The reflective tape would designate them as “2 Hr. Parking” spaces. A new Facade Fund Application will be presented at the August meeting for review and approval. Guidelines for usage of the Hotel and Motel Tax (HOT tax) were presented. April’s suggestions for use will be presented at the August meeting by Ellie. (April’s suggestions were for use of: $10,000 in historic preservation and $5,000 in outreach funds. Ellie suggested that brochures be created and paid for with the outreach money. Ellie will bring copies of DGA’s commercials currently running to next months meeting. Shelly will supply the needed equipment for viewing. 3. Organization: Change in the wording for the bylaws is to be on the City Council’s next agenda. This will change the wording from “Town Square historical district ” to “Downtown Overlay District.” Committee chairs were designated as proposed from the April 8th Strategic Planning Workshop. Promotions will be co-chaired by Liz Atherton and Ellie Skross. Design will be chaired by Bryant Boyd. Organization will be co-chaired by Nancy Rister and Bob Weimer. 4. Economic Restructuring: It was requested that Mark Thomas attend the next Main Street Board meeting to give us an update on recruitment activities for the downtown area. Economic Restructuring will be co-chaired by Josh McClure and Tim Thompson. Tim will be the representative for the Board to the Economic Development Commission. Staff Report: Shelly Hargrove reported about that she is now under Randy Morrow with Parks and Recreation. She reported the magazine articles in which Georgetown is spotlighted. She also noted other ads soon to be published about Georgetown. New business: There will be a goal setting session and assignment of responsibilities on August 5th at 6:00 p.m. if everyone’s schedule including Bryant Boyd’s is open. Shelly will check on Monica’s back room availability. Agenda Items and Objective for Next Month’s meeting: Tim Thompson moved that an item log to record actions of the board including action items with due dates and the person responsible be reviewed at each future Board meeting. Josh McClure seconded. Motion carried unanimously. The board is interested in potential impact of relocation of the city library. It was requested that a representative from the library initiative be present at the August meeting to give a brief update. Shelly will request the person’s attendance. Review of the 2004-2005 proposed budget with priorities of the Downtown Master Plan, Hotel Occupancy Tax, Façade Fund. Tom Yantis will provide a proposed master plan budget. Shelly Hargrove will remind him. Pending: We need to change our charter and bylaws to increase the number of members on our board. Also mentioned was the concern for keeping up with the Downtown Master Plan and the accounting of the funding as well as pushing forward for the TIF. Adjourned at 10:00 a.m. Action Items Action Item Detail Owner Due Date Complete Date ER01 Request Mark Thomas to provide an update on economic recruitment activities at the September Main Street Advisory Board meeting. Shelly Hargrove 08/19/2004 ORG01 Draft proposed used of current budgeted $10K (and possible request for more in compliance with HOT guidelines) for discussion and action at August meeting. Ellie Skross 08/19/2004 ORG02 Coordinate TDA attendees for conference in November. (Main Street Advisory Board Members to provide answer by 08/19/2004. Shelly Hargrove 08/19/2004 ORG03 Coordinate Main Street Advisory Board workshop for development of 2004/2005 Work Plan. Workshop tentatively planned for 08/05/04. Shelly Hargrove / Josh McClure 07/29/2004 ORG04 Set-up Work Plan shell and coordinate inputs for 2004/2005 Work Plan workshop (Shelly Hargrove to forward copy of template to Liz Atherton) Liz Atherton 08/05/2004 ORG05 Tom Yantis to provide the Main Street Advisory Board proposed Main Street Advisory Board Downtown Master Plan budget. Shelly Hargrove 08/16/2004 DES01 Confirm implementation of reflective parking designators is included in the 2004/2005 Main Street Advisory Board budget. Shelly Hargrove 08/16/2004 DES02 Generate and distribute proposed façade fund application for review and approval Bryant Boyd 08/16/2004 PR01 Add Liz Atherton to the Branding Initiative Steering Committee Shelly Hargrove 08/19/2004 PR02 Invite Cari Miller to be an additional Staff Liaison on the Main Street Advisory Board for Poppy Festival portion of the Promotional Activities Shelly Hargrove 08/19/2004 PR03 Explore the possibility of hosting an RV convention in Georgetown Tim Thompson 08/19/2004 Minutes of the Meeting of the Main Street Advisory Board City of Georgetown, Texas Thursday, July 15, 2004 The Main Street Advisory Board of the City of Georgetown, Texas, met on Thursday , July 15, 2004. Board Members Present: Bob Weimer-vice chair; Ellie Skross, Liz Atherton, Tim Thompson, Nancy Rister, secretary; and Josh McClure Board Members Absent: Staff Present: Shelly Hargrove, Main Street Manager; and Tom Yantis, Assistant City Manager Minutes Regular Meeting Called to order at 8:06 p.m. Tom Yantis, Assistant City Manager gave an update of the TIF District with the financing plan completed. He also stated that the city is finalizing a contract with Babendure Design Group to be on the agenda in August. The contract is proposed for $100,000 to include the branding initiative. First sign in 8-9 months after approval. The city is working with the Downtown Georgetown Association to implement interim A-frame signs and waiving the permit fees to help facilitate. He stated that current construction projects for downtown include a garden homes development, apartment complex and condominiums. He stated that Graph X was selected to create the branding initiative set for 1-1-2005. Three town hall meetings are scheduled for citizen input and a steering committee is being established. Liz Atherton wanted to be added to the steering committee. Committee updates: 1.Promotion: City Council approved the dates for Red Poppy Festival as April 23-24, 2005. It was suggested that Cari Miller be requested to attend the Main Street Advisory Board meetings. 2.Design: Parking Report was presented by Bob Weimer. Low response from the public regarding volunteers to be ambassadors. It was reported that 324 parking spaces were to receive reflective tape with City Council approval. The reflective tape would designate them as “2 Hr. Parking” spaces. A new Facade Fund Application will be presented at the August meeting for review and approval. Guidelines for usage of the Hotel and Motel Tax (HOT tax) were presented. April’s suggestions for use will be presented at the August meeting by Ellie. (April’s suggestions were for use of: $10,000 in historic preservation and $5,000 in outreach funds. Ellie suggested that brochures be created and paid for with the outreach money. Ellie will bring copies of DGA’s commercials currently running to next months meeting. Shelly will supply the needed equipment for viewing. 3.Organization: Change in the wording for the bylaws is to be on the City Council’s next agenda. This will change the wording from “Town Square historical district ” to “Downtown Overlay District.” Committee chairs were designated as proposed from the April 8th Strategic Planning Workshop. Promotions will be co-chaired by Liz Atherton and Ellie Skross. Design will be chaired by Bryant Boyd. Organization will be co-chaired by Nancy Rister and Bob Weimer. 4.Economic Restructuring : It was requested that Mark Thomas attend the next Main Street Board meeting to give us an update on recruitment activities for the downtown area. Economic Restructuring will be co-chaired by Josh McClure and Tim Thompson. Tim will be the representative for the Board to the Economic Development Commission. Staff Report: Shelly Hargrove reported about that she is now under Randy Morrow with Parks and Recreation. She reported the magazine articles in which Georgetown is spotlighted. She also noted other ads soon to be published about Georgetown. New business: There will be a goal setting session and assignment of responsibilities on August 5th at 6:00 p.m. if everyone’s schedule including Bryant Boyd’s is open. Shelly will check on Monica’s back room availability. Agenda Items and Objective for Next Month’s meeting: Tim Thompson moved that an item log to record actions of the board including action items with due dates and the person responsible be reviewed at each future Board meeting. Josh McClure seconded. Motion carried unanimously. The board is interested in potential impact of relocation of the city library. It was requested that a representative from the library initiative be present at the August meeting to give a brief update. Shelly will request the person’s attendance. Review of the 2004-2005 proposed budget with priorities of the Downtown Master Plan, Hotel Occupancy Tax, Façade Fund. Tom Yantis will provide a proposed master plan budget. Shelly Hargrove will remind him. Pending: We need to change our charter and bylaws to increase the number of members on our board. Also mentioned was the concern for keeping up with the Downtown Master Plan and the accounting of the funding as well as pushing forward for the TIF. Adjourned at 10:00 a.m. Action Items Action Item Detail Owner Due Date Complete Date ER01 Request Mark Thomas to provide an update on economic recruitment activities at the September Main Street Advisory Board meeting. Shelly Hargrove 08/19/2004 ORG01 Draft proposed used of current budgeted $10K (and possible request for more in compliance with HOT guidelines) for discussion and action at August meeting. Ellie Skross 08/19/2004 ORG02 Coordinate TDA attendees for conference in November. (Main Street Advisory Board Members to provide answer by 08/19/2004. Shelly Hargrove 08/19/2004 ORG03 Coordinate Main Street Advisory Board workshop for development of 2004/2005 Work Plan. Workshop tentatively planned for 08/05/04. Shelly Hargrove / Josh McClure 07/29/2004 ORG04 Set-up Work Plan shell and coordinate inputs for 2004/2005 Work Plan workshop (Shelly Hargrove to forward copy of template to Liz Atherton) Liz Atherton 08/05/2004 ORG05 Tom Yantis to provide the Main Street Advisory Board proposed Main Street Advisory Board Downtown Master Plan budget. Shelly Hargrove 08/16/2004 DES01 Confirm implementation of reflective parking designators is included in the 2004/2005 Main Street Advisory Board budget. Shelly Hargrove 08/16/2004 DES02 Generate and distribute proposed façade fund application for review and approval Bryant Boyd 08/16/2004 PR01 Add Liz Atherton to the Branding Initiative Steering Committee Shelly Hargrove 08/19/2004 PR02 Invite Cari Miller to be an additional Staff Liaison on the Main Street Advisory Board for Poppy Festival portion of the Promotional Activities Shelly Hargrove 08/19/2004 PR03 Explore the possibility of hosting an RV convention in Georgetown Tim Thompson 08/19/2004