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HomeMy WebLinkAboutMinutes_MSTAB_05.19.2005L:\Global\Boards and Commissions\Minutes\MSTAB\2005\05-5-19 M.doc     MAIN STREET ADVISORY BOARD MEETING MINUTES  8 A.M. – MAY 19, 2005  CITY HALL MAIN FLOOR CONFERENCE ROOM    Board Members Present:   Gordon Baker, chair, Cindy Locke, vice‐chair, Marsha  Farney, secretary, Laura Eliel, Diane Painter, Sarah  Jane Blankenship, Larry McCormick and Kirk Kriegel  Board Member Absent:  Francisco Choi  Staff Present: Shelly Hargrove, Main Street Manager, Cari Miller,  CVB Coordinator and Tom Yantis, Asst. City Manager  Guests Present:   Chris Dyer, Williamson County Historical Museum  Director, David Voelter, Museum Treasurer and Lucas  Adams    1. Called to order at 8:05 a.m. by Gordon Baker    2. Tom Yantis provided an overview of the ethics ordinance and answered  numerous questions presented by board members.  He clarified that as MSAB  members we are also city officials and as such we should be aware that:  a. We must abstain from board discussion/voting on any matter that may  involve a personal or business financial interest of ours.  We are  required to sign an official form stating that we abstained from  participation and why.    b. The Open Meetings Act requires us to post meetings and the agenda  72 hours prior to the meeting.    c. A quorum must be present to have a meeting and vote on an issue.  A  quorum for our current board would constitute having five present.  d. Serial meetings are not allowed whereby messages/information  pertaining to official topics are passed along from one member to  another in any manner.   e. We may socialize with board members as long as no potential business  items are discussed.  f. Sub‐committee meetings are also subject to the Open Meetings Act and  must have an agenda posted 72 hours prior to the meeting.  These  L:\Global\Boards and Commissions\Minutes\MSTAB\2005\05-5-19 M.doc meetings, like all official MSAB meetings, must be held in a public  place and open to public participation.  It was recommended that at  least three days notice be given to Shelly so it can be posted properly.  g. Emails are also subject to the Open Records Act.    3. Gordon abstained from participating in the discussion and voting pertaining  to the application for a façade and sign grant from the Williamson County  Historical Museum.  Cindy Locke, vice president, presided over the  discussion with Chris Dyer, museum director.  The Museum treasurer, David  Voelter, presented the architectural drawing of the proposed sign and how it  is to be attached to the building.  Marsha made the motion to award the sign  grant to the Williamson County Historical Museum in the amount of $500.   Laura seconded the motion.  Motion carried.  Funding for the sign is  distributed after the sign is installed.    4. Gordon resumed duties as chair and introduced Dean Domingo, Wolf Ranch  property manager.  He provided an update of the progress of the retail  shopping  center and answered various questions by the board.  Some stores  such as Best Buy, Pet Smart, Pier I, Target and Office Depot are scheduled to  open in the summer of 2005.  Phase II, Wolf Lakes, is scheduled to open in  2007.   Phase III  is still being developed.  The Georgetown Police and the  Georgetown CVB will have satellite offices in Wolf Ranch.  Mr. Domingo was  open to cross promotions involving the new shopping center and downtown  Georgetown.      5. Minutes from the April 18, 2005 meeting were reviewed and discussed.    Larry made a motion to accept the minutes as read.  Cindy seconded the  motion.  Motion carried.  It was decided that sub‐committees should also take  minutes.    6.   a. Design:  Lucas Adams shared his kiosk presentation with digital  pictures.  The board was very impressed with his work.  The Design  committee has already met and created a sub‐committee.    b. Organization:  Cindy, Marsha and Kirk are planning to meet with  Shelly.  Potential times were discussed.  Marsha mentioned that she  has solicited one new member, Rhonda Farney, to serve on a sub‐ committee.  c. Promotions:    L:\Global\Boards and Commissions\Minutes\MSTAB\2005\05-5-19 M.doc 1) Poppy Festival Regular Meetings will be the 4th Thursday  morning at 8:30 am.  Attend if you want to be involved in the  planning of next yearʹs Poppy Festival.  2) Gordon requested that special recognition be given to Cari  Miller and Shelly Hargrove for their dedication and efforts in  the Red Poppy Festival and also the Main Street Program in  general.  3) Poppy Festival Planters were discussed: There is a big need to  get poppies visible on the square during the poppy festival.  Since growing them in the ground has proved difficult, it has  been suggested to use planters to grow the poppies in that can  be brought out during the festival.  Master Gardeners and Red  Poppy Garden Club were suggested as organizations to go to  for assistance.     d. Economic Restructuring:  Larry McCormick brought up Project 1900 (a  proposal to organize an arts community beyond painting in  Georgetown with the eventual desire to bring in types of art that were  done around the turn of the century to work with and reflect  Georgetownʹs downtown that developed around the same time) and  itʹs progress:  1) The Project 1900 ad hoc committee is considering bringing in   consultants from Puducah, KY that have already undertaken  a project like this with the Paducah Artist Relocation Program:  Cost will be $6,500 to bring in the consultant.  2) The Project 1900 ad hoc committee is looking into building an  inventive package and they have identified some buildings  where artist space could be provided and possibly artist  living.  3) The ad hoc committee is attempting to put together a more  formal board to handle the operations etc.    Time was not sufficient for explanation of the entire Project 1900 progress.   More updates will be given at the next board meeting.      The Economic Restructuring Committee has also:   1) Been researching raising funds for signage.  They have been in  touch with Kim McKnight (State Coordinator of the Texas  Main Street Program) and Laurie Brewer.   L:\Global\Boards and Commissions\Minutes\MSTAB\2005\05-5-19 M.doc 2) Been looking into TIF funds.  They are researching what the  TIF fund can be used for and what amount of money will be  available for use.  3) Explored the idea of expanding funding beyond facade and  signs to involve needs inside of the building.    7. Staff Report by Shelly Hargrove:  a. Announced the new floor replacement in Visitors Center and lobby of  offices next door  b. Shelly showed the advertisements currently running in the Austin  Visitors Guide and the Texas Events Calendar.  c. Announced that an Architectural Treasure Hunt will be in the paper  this month (May) to give recognition to National Preservation Month.  d. Announced that Jon Schallert will be giving a Destination Creation  Conference: Retail Marketplace Improvement Strategies in  Georgetown, October 6th, 8‐4:30 pm.  Location TBA.  Schallert,  President of The Schallert Group, Inc., of Sorrento, Florida, works with  hundreds of cities and downtown groups across the country.  He is a  member of the International Downtown Association and the National  Main Street Network, and his perspective is frequently seen in national  publications like the Wall Street Journal.  Additional Information can  be found at www.DestinationConference.com     8. The meeting was adjourned at 9:50 a.m. by Gordon.            Submitted by:      ____________________  Marsha Farney, Secretary        ____________________  Gordon Baker, Chair    Minutes of the Meeting of the Main Street Advisory Board City of Georgetown, Texas Thursday, May 19, 2005 The Main Street Advisory Board of the City of Georgetown, Texas, met on Thursday , May 19, 2005. Board Members Present: Gordon Baker, Cindy Locke, Marsha Farney, Laura Eliel, Diane Painter, Sarah Jane Blankenship, Larry McCormick, Kirk Kriegel Board Members Absent: Francisco Choi Staff Present: Shelly Hargrove, Main Street Manager, Cari Miller, CVB Coordinator, Tom Yantis, Assistant City Manager Minutes Regular Meeting 1.Called to order at 8:05 a.m. by Gordon Baker 2.Tom Yantis provided an overview of the ethics ordinance and answered numerous questions presented by board members. He clarified that as MSAB members we are also city officials and as such we should be aware that: a.We must abstain from board discussion/voting on any matter that may involve a personal or business financial interest of ours. We are required to sign an official form stating that we abstained from participation and why. b.The Open Meetings Act requires us to post meetings and the agenda 72 hours prior to the meeting. c.A quorum must be present to have a meeting and vote on an issue. A quorum for our current board would constitute having five present. d.Serial meetings are not allowed whereby messages/information pertaining to official topics are passed along from one member to another in any manner. e.We may socialize with board members as long as no potential business items are discussed. f.Sub-committee meetings are also subject to the Open Meetings Act and must have an agenda posted 72 hours prior to the meeting. These meetings, like all official MSAB meetings, must be held in a public place and open to public participation. It was recommended that at least three days notice be given to Shelly so it can be posted properly. g.Emails are also subject to the Open Records Act. 3.Gordon abstained from participating in the discussion and voting pertaining to the application for a façade and sign grant from the Williamson County Historical Museum. Cindy Locke, vice president, presided over the discussion with Chris Dyer, museum director. The Museum treasurer, David Voelter, presented the architectural drawing of the proposed sign and how it is to be attached to the building. Marsha made the motion to award the sign grant to the Williamson County Historical Museum in the amount of $500. Laura seconded the motion. Motion carried. Funding for the sign is distributed after the sign is installed. 4.Gordon resumed duties as chair and introduced Dean Domingo, Wolf Ranch property manager. He provided an update of the progress of the retail shopping center and answered various questions by the board. Some stores such as Best Buy, Pet Smart, Pier I, Target and Office Depot are scheduled to open in the summer of 2005. Phase II, Wolf Lakes, is scheduled to open in 2007. Phase III is still being developed. The Georgetown Police and the Georgetown CVB will have satellite offices in Wolf Ranch. Mr. Domingo was open to cross promotions involving the new shopping center and downtown Georgetown. 5.Minutes from the April 18, 2005 meeting were reviewed and discussed. Larry made a motion to accept the minutes as read. Cindy seconded the motion. Motion carried. It was decided that sub-committees should also take minutes. 6. a.Design : Lucas Adams shared his kiosk presentation with digital pictures. The board was very impressed with his work. The Design committee has already met and created a sub-committee. b.Organization: Cindy, Marsha and Kirk are planning to meet with Shelly. Potential times were discussed. Marsha mentioned that she has solicited one new member, Rhonda Farney, to serve on a sub-committee. c.Promotions : 1)Poppy Festival Regular Meetings will be the 4th Thursday morning at 8:30 am. Attend if you want to be involved in the planning of next year's Poppy Festival. 2)Gordon requested that special recognition be given to Cari Miller and Shelly Hargrove for their dedication and efforts in the Red Poppy Festival and also the Main Street Program in general. 3)Poppy Festival Planters were discussed: There is a big need to get poppies visible on the square during the poppy festival. Since growing them in the ground has proved difficult, it has been suggested to use planters to grow the poppies in that can be brought out during the festival. Master Gardeners and Red Poppy Garden Club were suggested as organizations to go to for assistance. d.Economic Restructuring : Larry McCormick brought up Project 1900 (a proposal to organize an arts community beyond painting in Georgetown with the eventual desire to bring in types of art that were done around the turn of the century to work with and reflect Georgetown's downtown that developed around the same time) and it's progress: 1)The Project 1900 ad hoc committee is considering bringing in consultants from Puducah, KY that have already undertaken a project like this with the Paducah Artist Relocation Program: Cost will be $6,500 to bring in the consultant. 2)The Project 1900 ad hoc committee is looking into building an inventive package and they have identified some buildings where artist space could be provided and possibly artist living. 3)The ad hoc committee is attempting to put together a more formal board to handle the operations etc. Time was not sufficient for explanation of the entire Project 1900 progress. More updates will be given at the next board meeting. The Economic Restructuring Committee has also: 1)Been researching raising funds for signage. They have been in touch with Kim McKnight (State Coordinator of the Texas Main Street Program) and Laurie Brewer. 2)Been looking into TIF funds. They are researching what the TIF fund can be used for and what amount of money will be available for use. 3)Explored the idea of expanding funding beyond facade and signs to involve needs inside of the building. 7.Staff Report by Shelly Hargrove: a.Announced the new floor replacement in Visitors Center and lobby of offices next door b.Shelly showed the advertisements currently running in the Austin Visitors Guide and the Texas Events Calendar. c.Announced that an Architectural Treasure Hunt will be in the paper this month (May) to give recognition to National Preservation Month. d.Announced that Jon Schallert will be giving a Destination Creation Conference: Retail Marketplace Improvement Strategies in Georgetown , October 6th, 8-4:30 pm. Location TBA. Schallert, President of The Schallert Group, Inc., of Sorrento, Florida, works with hundreds of cities and downtown groups across the country. He is a member of the International Downtown Association and the National Main Street Network, and his perspective is frequently seen in national publications like the Wall Street Journal. Additional Information can be found at www.DestinationConference.com 8.The meeting was adjourned at 9:50 a.m. by Gordon.