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HomeMy WebLinkAboutMinutes_PAREB_03.21.2002CITY OF GEORGETOWN Parks & Recreation Board Minutes I• CALL TO ORDER March 21, 2002 John Philpott, chair, called the meeting to order at 7:00 p.m. II. ROLL CALL Members Present: Mr. John Philpott, Chair Ms. Jean Houck Mr. Phil Davis Mr. Ron Doernbach Ms. Mary Lee Dobi Members Absent: Mr. Douglas Blackard Ms. Dawn Hitt-Wilken Ms. Amy Vick Ms. Brenna Nedbalek Visitors Speaking: Leane Heldenfels, Development Services Staff Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Manager of Administration III. INTRODUCTION OF NEW BOARD MEMBERS All members present introduced themselves, gave a little background told what their plans are for the board. g nd information and IV. ELECTION OF VICE CHAIR AND SECRETARY Mazy Lee Dobi nominated Jean Houck for Vice Chair discussion regarding having the vice chair and secretarys and Secretary. There was some being onewould be responsible for approving the minutes on a timely basis. Phil DavisaThe secondedtthe motion. Jean agreed to both duties. The motion passed unanimously. vithe Y Parks and Recreation Board Minutes March 21, 2002 Page 1 of 5 V. APPROVE MINUTES FROM FEBRUARY 14, 2002 Postponed due to small attendance. VI. DISCUSSION ON LAND DEVELOPMENT CODE — LEANE HELDENFELS Leane Heldenfels from Development Services spoke to the board regarding the new land development code. She explained that council appropriated some funds about a year ago to evaluate the development ordinances, which include the subdivision regulations, the zoning ordinance, and the sign ordinance. Duncan and Associates, the consultant hired to look at the ordinances, did a diagnostic of the codes and presented their suggestions to Council. From those suggestions, council decided they wanted a unified code developed that would take out the inconsistencies of all the different ordinances. The Subdivision Regulations is the code that falls within the area of parks and recreation because that is where the parkland dedication ordinance is located. The consultants did not envision any changes to the Parkland Dedication Ordinance since it was just revised last spring. The consultants did however look at College Station's code and compare it to ours just to make sure that our language was up to date. College Station did adopt a development fee or impact fee in addition to the parkland dedication requirement. The consultant felt that was uncharted territory and did not want to include that in our plan. Leane briefly went over the plan and ask for comments back from the board. She said this is a good time to make changes to the Parkland Dedication Ordinance if the board wants to make any changes. John said that recently a developer came to the board and offered to dedicate less land, but would develop the park. Ron asked how you get the developer to commit to developing the park? Leane said the development is not in the codes, but an agreement can be made to make sure the job gets done. For the land dedication, a deed must be filed dedicating the land. Ron also asked if the developer pays fees in lieu of land, are those fees dedicated to parks? Yes, the fees are dedicated to the appropriate parkland dedication zone. The board asked about the possibility of putting the parkland dedication fees in the fee schedule that goes to Council to be approved. This would be easier than changing the ordinance every time the fee changes. Leane asked for comments on the development code by April 2nd if at all possible because that is when the Planning and Zoning Commission public hearing is going be held. There will also be other opportunities for public input. The unified development code can be downloaded from the City's website. In the executive summary the consultants talked about major changes and parks did not Parks and Recreation Board Minutes March 21, 2002 Page 2 of 5 come up. John asked about where the Parks and Recreation Board fits into the review process. Leane said the Parks and Recreation Board is only mentioned in the Parkland Dedication section. She said the Parks and Recreation Board is considered a commenter on a subdivision, not an approver of a subdivision. John would like to see the Parks and Recreation Board in the process, so that developers know they have to dedicate parkland and come to the Parks and Recreation Board meeting. The parkland dedication checklist is a process that will be used to let the Parks and Recreation Board know when land is dedicated if it meets all the requirements. Randy asked if Development Services could develop a checklist like the parkland dedication checklist so developers know what all the steps are upfront and they do not miss anything. Leane said they are developing a handbook that should handle all aspects of development. Phil suggested putting the Parks and Recreation Board under Chapter 2 in the review section. Leane suggested putting the methodology of how the fee -in -lieu of is calculated and how the parkland dedication requirement is calculated. The actual fee in -lieu of could be left out of the development code and just included in the fee schedule. But when then fees change, the methodology on how those fee were calculated would change too, thus having to change the development code. Also included in the code now is the requirement for an improved common recreation area which includes townhouses, multifamily, and any other types of manufactured homes. This land is dedicated in addition to the parkland dedication requirement. AIso the escrowed land is mentioned in the code to be sure that the City of Georgetown gets the land it is promised in the parkland dedication process. The consultants at first thought there were too many parkland dedication zones, but with the secondary zones it allows for flexibility. There are a lot of zones to keep up with but this allows for the money to spent in the neighborhood where the money was donated. There was detailed information regarding bike lanes in the code, but the citizens advisory committee cut it out and only put in information if you are going to provide bikeways. There was some discussion regarding bike lanes and the board was in favor of that being put back into the code. Jean would be in favor of adding the bikeway language back to the code because it has been an issue with the board before. Other members also were in favor. John would like to get a consensus from the board at the next meeting. Parks and Recreation Board Minutes March 21, 2002 Page 3 of 5 Ron made a comment on the new type of motorized vehicle "ginger" and how that vehicle would be classified. Depending on the classification, that would accelerate the need for bike lanes. Next parks board agenda we will have discussion and possible action on the new development code. VII. DISCUSSION ON CURRENT OPERATING BUDGET Randy passed out information on the current budget, which is made up of operations and personnel. The budget process is going to start in early April and be due back late in April. Ron asked how you accommodate additional parkland dedication with limited resources? The department uses Eagle Scouts and volunteers to do projects. Ron asked if neighborhood associations help keep up with the maintenance? They do not really help with the maintenance at all, except the Georgetown Village, which is a PID. Is there something set up where new developments have to establish a neighborhood association? No, there is nothing regarding that issue. John said that as the department acquires more land and duties, the department should asked for more staff. Randy said we have streamlined maintenance to keep costs low. VIII. DISCUSSION ON POTENTIAL OPTIONS FOR FUTURE OPERATING BUDGET Postponed until next time IX. BRIEFING ON UPCOMING COUNCIL WORKSHOP — APRIL 8, 2002 The Parks and Recreation Board will have a joint workshop with Council to discuss the master plan and parkland dedication fees. The workshop is at 4:00 PM X. APPOINT PARKLAND DEDICATION SUBCOMMITTEE This item was postponed until a later meeting. XL REPORT ON LAND USE WORKSHOP None of the members attended the workshop, but there is a report on the city website that can downloaded for your information. XII. INFORMATION ON CITIZEN REPORT SURVEY The citizen survey was distributed. The survey discusses the importance of open space and recreation. Just for your information. XIII. UPCOMING COUNCIL BOARD REPORTS — MAY 14, & SEPTEMBER 10, 2002 This is where the chair makes a 5-10 minute report to council on what the board has done Parks and Recreation Board Minutes March 21, 2002 Page 4 of 5 since the last report. XIV. FUTURE AGENDA ITEMS • Discussion on letter supporting new land development code • Discussion on implications of the survey and how they came about — discuss Master Plan and what it involves • Discuss Budget items for 2002/2003 • Staff member give presentation • Parks tour on April 20th at 9:00 AM XV. ADJOURN Mary Lee Dobi made a motion to adjourn the meeting. Parks and Recreation Board Minutes March 21, 2002 Page 5 of 5