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HomeMy WebLinkAboutMinutes_PAREB_04.12.2012Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 12, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 12, 2012. Members Present: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Members Absent: Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum Minutes 1 Regular Meeting 1. Call to Order The meeting was called to order by John Heser at 7:00 pm. 2. Roll Call John Hesser, Jean Houck, Katherine Kainer, Syed Warisi, Robert Johnson, Daniel Dance, Keith Fruge Staff: Kimberly Garrett, Eric Nuner, Jill Kellum 3. Discussion and possible action regarding the recommendation of a parks and recreation fee and rate philosophy. Kimberly Garrett explained staff is working on a policy guideline to present to city council regarding the fee and rate philosophy. th Staff attended the General Government and Finance Committee on April 5 regarding a recommendation for a philosophy for an operational recovery rate and a resident/nonresident rate differential for parks and recreation fees. The general philosophy from the meeting was as follows: Overall Operational Recovery Rate Philosophy: The target for this rate is to be between 50% and 60% as a whole. Individual programs/fees/rates, etc. may vary in their individual recovery rates. Residential versus Nonresidential Rates Philosophy: 1) Memberships: Annual Residential Rate should be 75% of the Nonresidential Rate plus or minus 10% at the discretion of the Parks/Rec Director in keeping with the Target Market Philosophy. 2) All other rates: a. If the rate is greater than or equal to $50 for a resident, then the nonresident rate will be a minimum of the greater of $20 or 25% higher than the residential rate, with rates above this level made at the discretion of the Parks/Rec director as based on the demand for the service, while operating under the Overall Operational Recovery Rate target. b. If the rate is less than $50, then the nonresidential rate should be a minimum of $10 greater than the residential rate with higher differences at the discretion of the Parks/Rec Director. Target Market Philosophy: 1) Parks/Rec is to set memberships rates that encourage a target market of Seniors, Families, and Youths. 2) Annual Rates of all kinds should be set to incentivize consumers to choose annual payments over shorter term options. 3) A discount should be given to consumers that opt for using a bank draft as a form of payment where applicable. Contingency: Unless otherwise stated, the Parks/Rec Director is to apply the above philosophies to all rates under their jurisdiction, both current and future. These philosophies are written for Annual Rates/Fees. All non -annual rates/fees shall have these philosophies applied to them proportionally where reasonable. After review from the Parks and Recreation Board, this item will be presented to City Council in workshop on April 24, 2012. The Parks and Recreation Board recommended the following amendments: • For items over $50.00 the nonresident rate will be 25% rounded up to the next whole $5 • No discount will be given for EFT or bank draft Syed Warisi and Keith Fruge made a motion to recommend to the city council the parks and recreation fee and rate philosophy with amendments as noted. Approved 7-0 4. Discussion and possible recommendation on the Parks and Recreation Department mission statement The Parks and Recreation staff met and discussed a departmental mission statement which was presented at the March meeting. We would like to have discussion and input from the Parks and Recreation Board at the April meeting. Below is the draft mission statement: "To preserve parkland while providing superior and diverse recreational opportunities and outdoor experiences for the enhancement of all citizens' quality of life." Kimberly Garrett presented the mission statement to the Parks and Recreation for their input. Board members will email Jill Kellum their proposed mission statements. This item will be on the agenda for next month. 5. Director's Report a. Set date for Parks and Recreation Board Parks tour The Parks and Recreation Board had set a tentative date for a parks tour on 04/19/12 at 3:30pm. This date needs to be changed due a staff conflict. New date proposed is 04/25/12 at 3:45pm. b. Update on Hike and Bike Trail along Scenic The construction bids for the trail segment along Scenic between University Avenue and Carver Elementary will close on April 23, 2012. This is the project that is being done in conjunction with the Transportation Department and other sidewalk projects around town. The other segment of trail between Blue Hole and University is scheduled to start the design phase in the next week. c. Update on Eggs Away event The Parks and Recreation Department in conjunction with the Georgetown Airport hosted an Eggs Away event at the Georgetown Airport. Highly publicized event drawing 6,000-8,000 people. There were both some positives and negatives related to the event, and staff learned how the event could be improved. d. Update on changes to the Parks and Recreation Ordinance 12.20 nd The 2 Reading of the ordinance to allow for fees and rules to be set by administrative rule will go to City Council for approval on 4/10/12. 6. Update from Friends of Georgetown Parks and Recreation (FGPR) Jean Houck gave a report about the FGPR. ❖ There is $5,000.00 in their treasury ❖ They have provided memberships, swimming lessons and classes to 9 individuals and 6 families; spending approximately $1,500.00. They are trying to get the recipients to pay a portion of the cost. She stated when they pay for a quarterly membership the utilization isn't always what they hope for. They are addressing this issue. ❖ Today completed session 2, year 2 of Georgetown Swims and to date they have provided 54 children from the Boys and Girls Club and 7 - 8 other families that are on free or reduced lunches in GISD for a total of 101 swim lessons have been provided. They have 8 - 9 children that have gone from not being able to do another thing in the water to passing a level 3 with the Red Cross. They are having great success. ❖ The San Gabriel's Womens Club is committed to Georgetown Swims has committed another year for $1,000.00. ❖ The Hudson family of Bailey Hudson, who recently passed away, listed the FGPR as a possible memorial donation and they have received approximately $600.00 so far. Bailey Hudson was the first one to use the portable lift. FGPR is considering using the memorial donation to nd purchase a 2 lift. 7. Approve minutes from the March 8, 2012 meeting Motion made by Syed Warisi, second by Jean Houck to approve the minutes from the March 8, 2012 meeting. Approved 7 - 0 8. Future agenda items 9. Adjourn Motion made by Syed Warisi to adjourn the meeting. The meeting adjourned at 8:47 pm. John ser, Chair arks & Recreation Board Syed Wari ', Secretary Parks/Recreation Board