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HomeMy WebLinkAboutMinutes_PAREB_08.09.2012Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, August 9, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , August 9, 2012. Members Present: Jean Houck, John Hesser - Chair, Katherine Kainer, Syed Warisi Members Absent: Daniel Dance, Keith Fruge, Robert Johnson Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, Laurie Brewer Minutes Regular Meeting 1. Call to Order The meeting was called to order at 7:00 pm. 2. Roll Call 3. Consideration and possible action regarding improvements to Rivery Park Kimberly Garrett introduced Tim Bargainer and Jeff Novak. Tim Bargainer presented a conceptual plan of the proposed improvements to Rivery Park. The proposed improvements in Phase 1 will include a wet pond with wetland planting, 2 new aeration fountains, 8 new parking spaces with 2 more additional handicap spaces, re-routing disc golf hole #17 over pond with new signage, proposed trail and boardwalk with shade structure and seating, and re-routing maintenance road access. Phase 2 will include a splash pad. Jeff Novak also included in the presentation an update on the TIRZ project plan timeline and the process of ranking the additional amenities based on available funds. Jeff Novak explained that the hotel will be finished approximately September of 2014. It will then be on the tax role January 2015 and January 2016 will be the first TIRZ reimbursement back to the city, for reimbursement on the conference center. Phase 1 would be completed within 2 years. Phase 2 will be completed in approximately 7 years. Motion made by Jean Houck, second by Syed Warisi to approve the draft as presented, including the wet pond, and direct staff to start with Texas Parks and Wildlife process. Approved 4-0 4. Consideration and possible action on the parkland dedication for Creekside at Georgetown Village - Jeff Guerrero and Laurie Lera Kimberly Garrett introduced Geoff Guerrero, Zoning and Construction Development Manager with Carlson, Brigance & Doering, Inc. and Laura Lera is with KB Homes. They are presenting their proposal of parkland at The Creekside at Georgetown Village. Kimberly Garrett explained the parkland dedication procedure. They are proposing to build 219 single family units. If they were dedicating only parkland, their requirement would be 4.38 acres. In lieu of the 4.38 acres, they are proposing a combination of land and development. The proposal includes a 1.01 acre park with improvements, such as a playground, landscaping, park benches, water fountains and sod to be irrigated, valued at $130,000. Staff is in support of this plan because it allows the park to be developed much quicker than the City of Georgetown could develop it based on available funds. There is additional green space in the development. Once the park is developed, it will then be turned over to the City for ownership and maintenance. The developer will work very closely with the City on the approved amenities. Motion made by Jean Houck, second by Katherine Kainer to accept the concept of the 1 acre park and amenities and landscaping with the amenities being approved by the parks and recreation department according to safety standards. Approved 4-0 5. Consideration and possible action to recommend approval of a Lease Amendment and Renewal with Georgetown Youth Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit the City of Georgetown area -- Kimberly Garrett, Parks and Recreation Director The City of Georgetown entered into a formal lease agreement with the Georgetown Youth Baseball Association on September 1, 2011, to operate a youth baseball program at the San Gabriel Youth Fields. Prior to that date there was no formal lease agreement in place. The original lease was for a one year period renewable for up to an additional 4 — one year terms. After discussions with staff and Georgetown Youth Baseball Association representatives, it was determined that a longer lease would be more appropriate due to the commitment and capital investment by the Georgetown Youth Baseball Association. This renewal and lease agreement includes an amendment to lengthen the terms of the lease to five years beginning September 1, 2012 with an additional five year renewal on the same terms and conditions. Other items amended in the agreement include adding provisions for abiding by parking signs and traffic flow and allowing for concessions to be contracted out. These amendments would accurately reflect what is occurring right now. A youth baseball program like this takes many volunteers and hours of maintenance time. If the city were to run the program, it would take several staff and additional equipment to maintain the fields and prepare schedules during the spring and fall season. The lease agreement outlines maintenance, utilities, insurance and improvements by the Lessee. Motion made by Jean Houck, second by Syed Warisi to recommend approval of a Lease Amendment and Renewal with Georgetown Youth Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit the City of Georgetown area. Approved 4-0 6. Presentation on Parks and Recreation Summer Intern Activities — Anthony Mead Anthony Mead presented his summer intern activities. 7. Update from Friends of Georgetown Parks and Recreation (FGPR) th • Annual meeting is scheduled for September 24 at 7 pm at the Parks and Rec Administration office. • Teenage children from the Boys and Girls Club participated in the learn -to -swim teenage pilot program at River Ridge pool through Georgetown Swims. The program was very successful. 8. Approve minutes from the July 12, 2012 meeting Motion made by Jean Houck, second by Syed Warisi to approve the minutes from the July 12, 2012 meeting. Approved 4-0 9. Future agenda items 10. Adjourn Motion) made by Katherine Kainer toad.} 1 Hesser, Chair Jill Kellum, Staff Liaison Syed arisi,ecretary