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HomeMy WebLinkAboutMinutes_PAREB_02.09.2012Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, February 9, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , February 9, 2012. Members Present: Jean Houck, John Hesser, Keith Fruge, Robert Laemel, Shane Morris, Syed Warisi Members Absent: Daniel Dance Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum Minutes Regular Meeting 1) Call to order The meeting was called to order at 7:00 pm by Robert Laemel. 2) Roll call 3) Discussion on proposed park rule changes Eritt Nuner, Assistant Director of Parks and Recreation, explained that the City of Georgetown is reviewing their special events process and permitting guidelines which are tied closely to the Parks and Recreation Department. There are some requirements to make changes to the Parks and Recreation rules to reference special events and permitting. The current rules, proposed revisions and proposed additions were reviewed. Eric Nuner stated these rules have been compiled by staff. Kimberly Garrett stated these rules are for board review and input then they will be presented to City Council in March. Eric Nuner stated when these rules are made into ordinances the ordinance number will be added to the List of the rules. There will be some additional research done on the rules and will be presented to the board for approval at the next meeting. 4) Discussion on Parks and Recreation Board priorities for 2012-2013 Kimberly Garrett explained the City of Georgetown's General Capital Improvement Projects for 2011— 2016. Robert Laemel asked what staffs recommendations were for priorities. Kimberly Garrett stated that staff is currently working on this process. Keith Fruge asked if money allocated for prior year was spent. Kimberly Garrett stated that money will be rolled forward from prior year. The City of Georgetown can reallocate the money to another bond project but the money will be allocated back to the original fund. Robert Laemel asked the board for recommendations. Jean Houck stated she would like the Creative Playscape renovation to be placed on the list. Kimberly Garrett explained we would like to have community involvement for this project. There was discussion on playgrounds and replacement costs. Jean Houck would like the Williams Drive Pool restrooms to be renovated. There was discussion on when the amphitheater will move forward and where the funds are to start the process. There were comments about the amphitheater being citizen approved and why it is not being moved forward. 5) Discussion on proposed fee and rate review Kimberly Garrett explained the process of how the rates are determined and funded by the general fund revenues. A financial analyst, for the City of Georgetown, has determined that of city taxes paid $72.50 per person in the City of Georgetown goes to subsidize the Parks and Recreation budget. Kimberly Garrett stated that Parks and Recreation Staff would like to see policy on a percentage rate differential for programs and facilities and a dollar amount differential for memberships. Kimberly Garrett stated that fees in the city are based on resident and nonresident rates. John Hesser stated he would like the Parks and Recreation staff to propose to City Council what rates and fees should be and it not be a City Council directive. Kimberly Garrett states the facts will be presented to City Council based on usage of programs and facilities of residents and nonresidents and what revenue is being generated. Information will be based on historical and present rates and fees and a methodology to move forward. Shane Morris stated the cost and money is something to consider but that is not what the parks is about; it is about providing a service to the people of Georgetown and that is why people move to Georgetown. John Hesser stated a mission statement will help to give directive of the process of the fee and rate review. Robert Laemel stated staff will present a concept to take the fees out of an ordinance and put it in the hand of the department with approval by the board. 6) Director's Report • Park donation for trail markers — Kimberly Garrett stated a donation was made by a citizen to install new trail markers. • Trail expansion update — Kimberly Garrett stated a fee proposal has come in and th this is being negotiated. This will go to council February 14 for approval. • Adaptive summer camp update — Kimberly Garrett stated staff is at the final stages of developing the adaptive summer camp. Exceptional Georgetown Alliance (EGA) will run the camp, as they have in the past, and most of the staff are Georgetown Independent School District staff that are trained and certified. Kimberly Garrett stated this is the start of the inclusion program for Georgetown Parks and Recreation. John Hesser asked how many would be involved in this camp. Kimberly Garrett stated there will be about 40 registrants per week. The cost of the program will be $25,000.00. There will be $10,000.00 in revenue from camp scholarships and registrations and $15,000.00 was given in a grant from the City of Georgetown to EGA. This camp will run for 4 weeks. Robert Laemel stated, it is good to see this program being adopted and it is phenomenal that the professional staff of the Georgetown Parks and Recreation is involved with this process as far as adaptive programming. 7) Update from Friends of Georgetown Parks and Recreation (FGPR) — Houck • Jean Houck stated that Boardmember Barbara Owens, who is also a computer programming professor at Southwestern University, has some of her students doing a Capstone project for the FGPR where they are meeting with the board members and assessing their technology needs and present a program that will help the FGPR be more efficient. They suggested using Paypal so that people could become members of FGPR online. • The FGPR helped a lifeguard instructor by paying 1/2 the cost of her training. • The FGPR will assess the need to apply for another grant for another portable pool lift in 6 months. They are collecting data on the usage of the current lift and use that information to apply for a grant if they feel it is needed. • There are now 79 members of the FGPR and they are still looking for more members. • The FGPR looked at doing a Turkey Trot race fundraiser on Thanksgiving Day. The City of Georgetown is going through a revision to their special events process and the FGPD found it would cost approximately $9,000.00 for them to put on the race. nd • Georgetown Swim's going forward with the 2 year. • FGPR are officially a local partner of Make a Splash an initiative of USA Swimming. The FGPR can use their logo and promotional materials. This will help the FGPR when applying for grants. They are one of 468 partners in 47 states. 8) Thank you and appreciation to outgoing Parks and Recreation Board members Kimberly Garrett expressed appreciation to Shane Morris and Robert Laemel for their 4 years of service to the Parks and Recreation Board. 9) Approve minutes from the January 12, 2012 meeting Keith Fruge made a motion to approve the minutes and the motion was seconded by John Hesser and the motion passed by unanimous vote. 10) Future agenda items a) Discussion and possible action for fees and rate to take out of the ordinance and get approval by the board b) Staff Priorities for 2012-2013 c) Discussion and possible action to approve Park rule changes d) Presentation on replacement part costs for playgrounds e) Discussion on mission statement for Parks and Recreation Department f) Presentation from US Army Corps of Engineer 11) Adjourn Jean Houck made a motion to adjourn the meeting and the meeting adjourned at 8:26 pm. John H- ser, Chair Per s & Recreation Board cietary Parks/Recreatio oard