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HomeMy WebLinkAboutMinutes_PAREB_03.08.2012Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 8, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 8, 2012. Members Present: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Members Absent: Keith Fruge Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum Minutes Regular Meeting 1. Call to Order The meeting was called to order at 7:00 pm by John Hesser. 2. Roll Call 3. Recognition of Past Chair, Daniel Dance Kimberly Garrett and board members recognized Daniel Dance as the previous term chair of the Parks and Recreation Board. 4. Introduction of new Parks and Recreation Board members Robert Johnson and Katherine Kainer were introduced as new members of the Parks and Recreation Board. 5. Review and discussion of Parks and Recreation Board By -Laws Kimberly Garrett reviewed the by-laws with the board members. 6. Review and discussion of the City Council Attendance Policy for Board Members Jill Kellum reviewed the attendance policy for board members. 7. Consideration and possible action to set date and time for 2012 Parks and Recreation Board meeting Motion by Jean Houck, second by Daniel Dance to hold the Parks and Recreation nd board meetings the 2 Thursday of the month at 7 pm. Approved 6 -0 8. Consideration and possible action to elect the Vice -Chair of the Parks and Recreation Board Motion by Syed Warisi, second by Daniel Dance to elect Robert Johnson as Vice Chair of the Parks and Recreation Board. Approved 6 - 0 9. Consideration and possible action to elect the Secretary of the Parks and Recreation Board Motion by Daniel Dance, second by Jean Houck to elect Syed Warisi as Secretary of the Parks and Recreation Board. Approved 6- 0 10. Review and discussion of recommended meeting procedures Kimberly Garrett and Jill Kellum distributed the training packet and reviewed the City of Georgetown Boards and Commissions Ethics Training with the board. Kimberly Garrett and John Hesser explained the process of the agenda and background information that will be distributed with the agenda to help the meetings run efficiently. 11. Consideration and possible action on Recreation Fee Review Kimberly Garrett gave background information on the fee review and explained information that was presented to the General Government and Finance (GGAF) Board. Kimberly Garrett explained that in the ordinance there are fees approved by City Council. She explained that staff would like to take these fees out of the ordinance. GGAF stated they would support the ordinance change being presented to City Council. Motion by Jean Houck, second by Robert Johnson to approve the ordinance change that would remove all the fees out of the ordinance and give staff the authority to set fees with City Manager approval. Approved 6 - 0 12. Consideration and possible action on proposed Park Rules Motion by Jean Houck, second by Robert Johnson to recommend approval of the draft Park rules to go forward to City Council. Approved 6 - 0 13. Consideration and possible action to approve design fees in the amount of $107,642 for the San Gabriel River Trail Extension Project to Baker-Aicklen & Associates, Inc, from Round Rock, Texas Motion by Jean Houck, second by Robert Johnson to approve design fees in the amount of $107,642 for the San Gabriel River Trail Extension Project to Baker-Aicklen & Associates, Inc, from Round Rock, Texas. Approve 6 — 0 14. Director's Report a. Presentation of Lone Star Legacy Park Award Staff attended the Annual Texas Recreation and Parks Society conference 2/29/12 at the Woodlands. At the conference the Georgetown Parks and Recreation department was presented an award designating San Gabriel Park as a Lone Star Legacy Park. The award will be presented to City Council at lh the March 13 council meeting. b. Set date for Parks and Recreation Board Parks tour The Parks and Recreation Board has set a tentative date for a parks tour on 04/19/12 at 3:30pm. c. Parks and Recreation Department Mission Statement The Parks and Recreation staff met and discussed a departmental mission statement. The staff used a methodology from the National Parks and Recreation Association and also looked at several mission statements from other communities. Below is the draft of the mission statement. "To preserve parkland while providing superior and diverse recreational opportunities and outdoor experiences for the enhancement of all citizens' quality of life." d. Playground Replacement Methodology Eric Nuner provided information regarding playground replacement. 15. Presentation on staff budget priorities for 2012-2013 budget process Staff has been working with the Facility Department on developing a capital replacement schedule. This schedule along with the new projects will drive the budget priorities for the year. 16. Update from Friends of Georgetown Parks and Recreation (FGPR) • Jean Houck presented background information on the FGPR to the new members. • The FGPR spoke to council about using excess funds from the budget to consider reallocating money back to the pools and opening the pools back to 6 days a week that was previously cut from the budget. City Council approved their request and the pools will be back open to 6 days a week for the summer. • Southwestern University students are still working on the CAPSTONE project and they are working on a website for the FGPR. • Data from the use of the Portable Pool lift is being collected to apply for another portable pool lift grant. • Cody Pools renewed their sponsorship with the FGPR. th • The Georgetown Swims program starts on March 20 and the FGPR will give 8 lessons to 10 children from the Boys and Girls Club. th • Jean Houck will be presenting to City Council on March 13 information that Georgetown Swims is now a local partner of USA Swimming Foundations's Make a Splash Program. We have access to all their advertising and will be able to apply for future grants through the USA Swimming Foundation. th • June 14 , 2012 at 10 am will be the world's largest swim lesson. Pools all over the world will be teaching the same curriculum. The goal of USA Swimming and Georgetown Swims is to get every child swimming because the drowning statistics are alarming. • FGPR are working to increase membership. 17. Approve minutes from the February 9, 2012 meeting Motion made by Jean Houck, second by Syed Warisi to approve the minutes from the February 9, 2012 meeting. Approve 6 - 0 18. Future agenda items Discussion and Board input of Parks and Recreation Department mission statement 19. Adjourn Motion made by Syed Warisi to adjourn the meeting. The meeting adjourned at 9:04 pm. esser, Chair Syed isi, Secretary Parks/Recreation Board