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HomeMy WebLinkAboutMinutes_PAREB_11.08.2012Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, November 8, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , November 8, 2012 Members Present: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Members Absent: Staff Present: Kimberly Garrrett, Jill Kellum Minutes Regular Meeting 1. Call to Order The meeting was called to order by John Hesser at 7:00 pm. 2. Roll Call Robert Johnson, Daniel Dance, Keith Fruge, Jean Houck, Katherine Kainer, John Hesser, Syed Warisi 3. Discussion and possible action on Cemetery Project and Subcommittee John Hesser stated the Parks and Recreation Board will be looking for volunteers to participate in a subcommittee for the cemetery project. He stated he would like to use people in the community as consultants to gather more information and to get a feel for the interest level from cemetery and funeral businesses. He would like to get information from the Community Foundation to get some direction on a 501c3. Robert Johnson spoke with the Our Lady of the Rosary cemetery and will be meeting with her in the near future. John Hesser stated he has some direction from an architect for building a columbarium. Robert Johnson stated they have researched some other cities that have incorporated into a 501c3. John Hesser stated that by the January meeting there will be some direction of this process. 4. Discussion and possible action on appointing a member of the Parks and Recreation Board to serve on the review committee for the selection of Landscape Architects to enter into Master Service Agreements with the City. Kimberly Garrett stated the Parks and Recreation Department will solicit Requests for Qualifications for Landscape Architects to perform various park projects. This process will allow the City to prequalify Landscape Architecture firms for park projects. This will help with smaller projects throughout the parks. City Council has approved this process. Kimberly Garrett would like to get a representative from the Parks and Recreation Board to review the Requests for Qualifications. A member would be expected to look through the qualifications and be part of the process scoring the Landscape Architects. This process does not guarantee them jobs but it puts them on an approved list as a vendor. Keith Fruge and Katherine Kainer would be interested in serving on the review committee. Kimberly Garrett stated these would be landscape architect firms they would be reviewing. Kimberly Garrett explained the process and how other departments use this method. Motion made by Jean Houck, second by Keith Fruge for Katherine Kainer and Keith Fruge to be appointed to serve on the review committee for the selection of Landscape Architects to enter into Master Service Agreements with the City. Approved 7 - 0 5. Discussion and possible action on approving the proposed Parks and Recreation Summer Camp Fee Schedule for 2013 Kimberly Garrett presented the fee schedule for the Spring Break and Summer Camp Fee Schedule for 2013. Motion made by Robert Johnson, second by Daniel Dance to adopt the Spring Break and Summer Camp Fee Schedule for 2013. Approved 7 — 0 6. Discussion and possible direction to staff on the "State of the Pool Report" There was discussion on formulating a proactive plan for the pools and will be discussed at a future meeting. 7. Update on Boards and Commission process for upcoming 2012/2013 year Kimberly Garrett stated the City of Georgetown is accepting applications for the City's Boards and Commissions. The deadline to apply/reapply is Friday, January 11, 2013. If you are completing your first full term, you are eligible to reapply. You must reapply in order to be appointment to a second term. 8. Update from the Friends of Georgetown Parks and Recreation • Jean Houck presented the new Friends of Georgetown Parks and Recreation t-shirt donated by Georgetown T-Shirt Company. • There is a grant from the Lola Wright Foundation pending for a second portable pool lift and should receive notification this month. • The Friends of Georgetown Parks and Recreation are focusing on membership and strategic planning. • The Biggest Loser Challenge is a program offered through the Recreation Center. It is for people who are 20% overweight who commit to the 8 week program and the Friends will offer financial assistance. This will be part of their vision to promote Recreation Center programs and wellness in the community. • Georgetown Swims is continuing. • Through Make a Splash the Friends are eligible to apply for a $5,000 grant. They will apply once the application is available. 9. Discuss on December 13, 2012 Parks and Recreation meeting Jean Houck offered to host the December 13, 2012 meeting. 10. Approve minutes from the October 11, 2012 meeting Motion made by Keith Fruge, second by Jean Houck to approve the minutes from the October 11, 2012. Approved 7 - 0 11. Adjourn Motion was ma e by Daniel Dance to adjourn the meeting. The meeting was ourned.3.39 pm. 171 Hesser, Cjhair Parks & Recreation Board Board ellum, Staff Liaison 7-11/ qa' Syed Warisi, Secretary Pars ecreatiort'