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HomeMy WebLinkAboutMinutes_PAREB_10.11.2012Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, October 11, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , October 11, 2012. Members Present: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Syed Warisi Members Absent: Keith Fruge, Robert Johnson Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, Laurie Brewer Minutes Regular Meeting 1. Ca11 to Order The meeting was called to order at 7:00 pm. 2. Roll Call John Hesser, Jean Houck, Syed Warisi, Katherine Kainer, Daniel Dance, Absent: Robert Johnson, Keith Fruge Eric Nuner, Kimberly Garrett, Jill Kellum, Laurie Brewer Meeting adjourned into Executive Session. 3. Executive Session Sec. 551.072: Deliberation Regarding Real Property A. Discussion and deliberation regarding the proposed purchase of real property, including a permanent easement and a partial lot, for the San Gabriel Trail Extension Project. 4. Action out of Executive Session Motion made by John Hesser, second by Katherine Kainer to authorize staff to negotiate a real estate sales contract to purchase real property, including a permanent easement and a partial lot, for the San Gabriel Trail Extension Project on terms discussed in Executive Session. Approved 5-0 5. Consideration and possible action to approve the installation of a water quality pond in Rivery Park to serve the intended development of The Summit at Rivery Park. Kimberly Garrett stated developers of The Summit at Rivery Park presented to the Parks and Recreation Board at both the July and August meetings regarding the installation of a water quality pond in Rivery Park. The primary purpose of this pond would be for water quality for the development in The Summit at Rivery Park.Staff discussed the project with Texas Parks and Wildlife and they see the proposed pond as something that blends into the park. Texas Parks and Wildlife said the City could go through their own process to ensure the public has time to comment. We are ready to move forward with the Parks and Recreation Board approval of the pond and recommendation and then it would go to a public hearing at City Council. The public hearing is scheduled for November 13, 2012. At this time, the public can comment on the project and City Council will have an item on their agenda to approve the installation of the pond. Texas Parks and Wildlife will require a revised site plan. The developer will provide a revised site plan that can be submitted to Texas Parks and Wildlife to be in compliance with the grant. Tim Bargainer presented information about the pond such as the trail extension up to the pond and the overlook, the disc golf, re-routing the maintenance road, and the wet pond planting plan. The pond itself will have a permanent pool elevation at about 701 elevation. When it drops below 700 the supplemental water will be fed into the pond. This phase also includes the additional regular 8 parking spaces and 2 additional handicap spaces. Motion made by Jean Houck, second by Daniel Dance to approve the installation of the water quality pond in Rivery Park. Approve 5-0 6. Discussion and possible action on approving the proposed Parks and Recreation Facility Membership Fee Schedule for 2013 Kimberly Garrett stated this past year that staff, the Parks and Recreation Board and City Council worked on and approved a Fee and Rate Policy. The first part of the fee and rate review involved the facility rental fees and the program fees which were approved and went into effect September 1 with the Fall and Winter Brochure. The next phase involved reviewing and applying the new policy to the Facility Membership Rates. The proposed fees are consistent with the fee and rate policy. The policy specifies that a resident membership fees be 75% of a nonresident annual membership fee. This proposal reflects that difference. This proposal also provides a greater incentive for our target market of family, seniors and youth. Long term rate plans are incentivized over shorter term plans such as quarterly or monthly. Also included in this proposal are the definitions of the membership plans. The only changes are to clarify a family and change the senior couple to require both members to be over 55, not just one. Eric Nuner explained the proposed fee schedule and the calculations and/or discounts of the options. The proposed fees are scheduled to be effective in January 2013. John Hesser would like to see the membership numbers for each month to see the fluctuation in the memberships throughout the years. There was discussion on the definition for the Senior Couple being both over 55. There was discussion about nonresidents and how they should be the target market for revenue. There was also discussion on where we are with relation to capacity of the Recreation Center. Daniel Dance made a motion, second by Syed Warisi to approve the proposed Parks and Recreation Facility Membership Fee Schedule for 2013 as presented. Approved 5-0 7. Presentation, discussion and possible direction to staff on the "State of the Pool Report" Kimberly Garrett stated The State of the Pools Report is based on a request during the Capital Improvement Program discussion process to more closely examine the City's swimming pools. The report includes information on attendance, revenues, expenses, maintenance and improvements needed. This report will be used to guide staff and the board on future capital improvements and the long term plan of the swimming pools. John Hesser asked if there is a priority list. Stephanie Darimont stated the Recreation Center indoor and the outdoor pool are the most important. The Village pool is the next most important pool. We utilize it year around because of the high school swim teams and Texas Gold swim team. It is not open to the public during the fall and spring season but the swim teams use it and pay for the heat there. It has brought in a lot more revenue over the last few years due to renting the facility to Texas Gold. Williams Drive pool would be next as it brings in a significant amount of revenue over the other pools. In the summer it is utilized from 5 am to 8:30 pm most days. River Ridge and Tennis Center would be the last on the list. River Ridge and Tennis Center have similar programs and very similar attendance numbers. River Ridge is in a much better condition overall then the Tennis Center. River Ridge is a great place for birthday parties after hours and is one of the only ones that can be open at night because it has underwater and overhead lighting. River Ridge and Tennis Center have an equal amount of swim lesson but all the programming is opposite so the lessons could easily be shifted from one pool. This is used as a backup if something is wrong with one of the pools. The Tennis Center pool looks great from the outside but there are a lot of hidden things that need to be worked on. The plaster was done a few years ago but under that it is crumbling. It was plastered over and they filled in the cracks. We are just patching until it comes to the end of its life. The filtration system is behind state code at the Tennis Center pool. There is a lot of work that needs to be at the Tennis Center pool. John Hesser asked at what point to we look at shutting it down. Stephanie Darimont explained that the pool at the Tennis Center is a huge outlet for the Tennis Center and the Tennis Camps. She stated she can move the programs but she cannot move the camp. The camp does not have a way to get to another facility. There was discussion on revenues and how the money is taken in at the outdoor pools. Stephanie Darimont explained the process and how other cities collect their admittance fees in the same manner we do. This item will be put on the November Parks and Recreation Board agenda. 8. Discussion and possible action on the cemetery proposal that was presented at the October 9, 2012, City Council Workshop On October 9, 2012, Kimberly Garrett and John Hesser, presented City Council the cemetery proposal that has been supported and approved through the Parks and Recreation Board. The presentation focused around the background and history of the cemetery, observations that have been made and a recommendation to explore the option of making the cemetery self-sustaining, possibly through a 501c3. Kimberly Garrett stated it was very well received. City Council liked the idea and directed them to form a sub -committee to explore the options. John Hesser would like to proceed with forming a subcommittee. He stated there would be several things to check into such as old records on the cemetery and look at Texas law and what they require and gather information on columbariums in relations to what they look like and how much revenue can be expected. John Hesser was looking for volunteers from the Parks and Recreation Board to be on the committee. Kimberly Garrett stated other people to consider being on the subcommittee are local funeral directors and community members that have families buried in the cemetery. Motion made by Jean Houck, second by Syed Warisi to proceed with forming a subcommittee to examine the cemetery to be finalized at the November meeting. Approved 5-0 9. Update from the Friends of Georgetown Parks and Recreation • The Friends of Georgetown Parks and Recreation had their annual meeting and their board of directors and executive committee was elected. • They will be receiving 2 grants; $500.00 from the Junior Forum and $500.00 from the Community Heath Foundation. • They are looking at an Exercise is Medicine class and are looking for someone to write a grant for it. The Friends of Georgetown Parks and Recreation don't feel their mission is to actual start a class; their mission is to make it accessible so they could subsidize people that couldn't afford it. • In January, they are setting up a Biggest Loser family program. They are contacting the schools and Weight Watchers looking for people who would be committed to the program. • The Friends of Georgetown Parks and Recreation received new shirts from Georgetown Shirt Company. 10. Approve minutes from the September 13, 2012 meeting Motion made by Jean Houck, second by Syed Warisi to approve the September 13, 2012 meeting. Approved 5-0 11. Future agenda items 12. Adjourn Motion made by Katherine Kainer to adjourn. The meeting adjourned at 9:04 pm. 1 ea U"ig-fr1470' , John' sser, Ch Perks &Recreation Board Syed War' i, Secretary Parks/Recreaiion Board 1 Kel um, Staff Liaison