HomeMy WebLinkAboutMinutes_ARTAB_09.16.2009Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
Wednesday, September 16, 2009
Present: Charles Aguillon, Jane Paden, Penny Plueckhahn, Steve Proesel, Georgene Richaud
Absent: Melanie Dunham, Mandy Solin
Staff Present: Judy Fabry, Library Administrative Assistant, Eric Lashley, Library Director
Others Present: Chris Dyer, Director, Williamson Museum
A. Chair Charles Aguillon called the meeting to order at 3:06 p.m.
B. Announcements of upcoming events
• Charles showed the board members the Symphony Society's recent printed program in which
a number of arts nonprofits had advertised. He said this was the kind of cross promotion and
support among the arts organizations that he would like to see taking place in Georgetown.
® Chris Dyer said he was visiting the meeting as a representative of Taste of Georgetown, just
to learn what arts -related events will be taking place the weekend of October 17-18, 2009
C. Citizens wishing to address the Board. None were present.
D. Consideration and approval of minutes of last meeting
Jane moved to accept the minutes as distributed and Georgene seconded the motion. It
passed unanimously.
E. Consideration of and possible action on
1. Report of Marketing Subcommittee - Charles Aguillon, Melanie Dunham, Mandy Solin
Charles passed out copies of the draft of the print ad the subcommittee is proposing, which
would appear in the Williamson County Sun and the Austin Chronicle as half -page ads Also,
the image will be used, if possible, for a rack card —the ad image would be on one side and a
more extensive list of events taking place in October would be on the other side. Everyone
expressed approval of the draft with the exception of adding the web addresses of Visit
Georgetown and the landing page yet to be developed for Arts Month in Georgetown. Judy
said she wasn't sure the web address of the landing page would be available in time for
printing posters and rack cards. Someone suggested color would be more eye-catching than
black and white and all agreed that it would be worth an extra charge to get the ads in color
in both publications. Charles said he would also investigate the Chronicle's online
advertising. Regarding rack cards, Penny said that Lynette Wallace knows of a person who
will deliver cards to local outlets such as hotels for only $200. Charles said he would check
with Lynette.
2. Report on San Gabriel Park sculpture display project - Charles Aguillon
Charles reported that Texas Crushed Stone was unable to donate the type of stone that the
Board is looking for. Georgene said that she is prepared to visit quarries during the next week
to get bids on stone quantities. There was some discussion about how much stone to buy and
where it would be stored. Judy said that it was her understanding that the Parks staff will
move the stones only once —from the point of delivery to their permanent positions in the
Park —which would seem to preclude buying "extra' pieces of stone for future use. Penny
said she would go with Georgene to the quarries. If the price of the stone exceeds $1,000 it
will be necessary to have three bids.
There also was discussion about the metal plates that need to be attached to the stone bases.
Penny and Georgene said they would talk with Dan Pogue about this and try to get names of
suppliers. Once the type and source of metal material is known, Judy and Eric can approach
the City facilities people to see whether they would be able to attach the metal to the
limestone. It also remains to be determined who will spot weld the sculpture to the plates.
Finally, Penny said that she had received no inquiries from sculptors about displaying their
work. She thinks the Board needs to be more proactive about recruiting sculptors and she will
ask the Pogues for email addresses of the sculptors who currently have work on display in
Marble Falls. Georgene inquired about whether the application to display work could be
available online and Judy said it could be but she needs the form. Charles and Georgene
agreed to work out the formatting issues before sending the application to Judy. Everyone
agreed that anyone who previously had displayed their piece in Marble Falls would not have
to go through the jury process to display in Georgetown
3. Update on Art in the Square - Charles Aguillon
Charles said that everything seems to be in order for the event. He wonderedwhat the Board
wants to call the tent they will sponsor as a place for local arts organizations to advertise their
activities. "City of Georgetown Arts and Culture" was agreed upon. Nick Ramos is working
on the banner design and is trying to get Ideal Signs to donate it.
4. Summit of the Arts - Charles Aguillon
The Summit will be on October 22 in the library classroom. Charles will write the email
tomorrow that will go to all of the organizations that attended the Summit last year. He will
tell them about the Arts Month Proclamation on September 22, the Arts and Culture tent
availability on October 17 & 18, and the Arts Summit on October 22, at which the grant
program will be explained.
5. Presentation to Council 9/22/09 - Charles Aguillon
Charles passed out draft copies of the proposed presentation. The Board spent the remainder
of the meeting revising the PowerPoint presentation.
The meeting was adjourned at 4:49 p.m.
Respectfully submitted,
Geo gene Richaud, Secretary
Charles Aguillon, Chair